Supply and Delivery of Floor Maintenance Machines

Supply and delivery of Floor Maintenance Machines as required for the period 1.6.2015 to 31.3.2018 with the option of a further 12 months extension.

United Kingdom-Belfast: Floor-cleaning machines

2015/S 040-068200

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Belfast Education and Library Board
40 Academy Street
For the attention of: Catherine Burnett
BT1 2NQ Belfast
UNITED KINGDOM
Telephone: +44 2890564212
E-mail: catherine.burnett@belb.co.uk

Further information can be obtained from: This is an electronic tender — to access further information see VI.3

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: This is an electronic tender — to access further information see VI.3

Tenders or requests to participate must be sent to: This is an electronic tender — to access further information see VI.3

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

BELB, NEELB, SEELB, SELB and WELB

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Floor Maintenance Machines.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations within Northern Ireland.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Supply and delivery of Floor Maintenance Machines as required for the period 1.6.2015 to 31.3.2018 with the option of a further 12 months extension.

II.1.6)Common procurement vocabulary (CPV)

39713410

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply and delivery of Floor Maintenance Machines as required for the period 1.6.2015 to 31.3.2018 with the option of a further 12 months extension. Estimated value is for 34 months.
Estimated value excluding VAT: 680 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The option of a further 12 months extension (not included in estimated value).
Provisional timetable for recourse to these options:
in months: 34 (from the award of the contract)

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.6.2015. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents for details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents for details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents for details.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documents for details.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents for details.
Minimum level(s) of standards possibly required: See tender documents for details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents for details.
Minimum level(s) of standards possibly required:
See tender documents for details.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

20251

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.4.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.4.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.4.2015 – 16:00

Place:

This is an electronic tender.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the “Express Interest” button in the ‘Actions’ box on the left-hand side of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking the “Settings and Buyer Attachments” in the ‘Actions’ box 3. Responding to the tender — You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: BELB will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for the unsuccessful tenders to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.2.2015