Supply and Delivery of Frozen Food and Groceries to Nottingham City Council

Nottingham City Council is seeking tenders from sufficiently experienced and qualified contractors for the supply and delivery of frozen and refrigerated food.

United Kingdom-Nottingham: Food, beverages, tobacco and related products

2018/S 146-333988

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
United Kingdom
Contact person: Ms Lauren Wheatcroft
E-mail: procurement@nottinghamcity.gov.uk
NUTS code: UKInternet address(es):Main address: http://www.nottinghamcity.gov.uk

Address of the buyer profile: https://www.nottinghamcity.gov.uk/business-information-and-support/procurement/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=b76181a9-a794-e811-80ed-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=b76181a9-a794-e811-80ed-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CPU 2264 Supply and Delivery of Frozen Food and Groceries

Reference number: DN356519

II.1.2)Main CPV code

15000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Nottingham City Council is seeking tenders from sufficiently experienced and qualified contractors for the supply and delivery of frozen and refrigerated food (Lot 1) and groceries (Lot 2) to multiple school, care/ support service and commercial delivery points across Nottingham City.

The contract will be awarded to up to 2 suppliers for an initial duration of 24 months with the option to extend for a further 2 12-month periods, at the Authority’s discretion. Deliveries are required to begin on 1.12.2018 after a period of implementation.

The full tender pack can be downloaded from https://www.eastmidstenders.org reference CPU 2264. Bidders are required to register on the portal to obtain the documents. Guidance can be found at https://www.nottinghamcity.gov.uk/business-information-and-support/procurement All tender submissions and clarification questions to be received via the East Midlands Tender portal by the due date outlined in the ITT document.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

II.2)Description

II.2.1)Title:

Lot 1: Frozen and Refrigerated

Lot No: 1

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 1 will cover ‘Frozen and refrigerated food’ which is defined as any food product purchased that must be stored in a freezer or a refrigerator.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The contract will be awarded to up to 2 suppliers for an initial duration of 24 months with the option to extend for a further 2 12-month periods, at the Authority’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 Groceries

Lot No: 2

II.2.2)Additional CPV code(s)

15000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 2 will cover ‘Groceries’ which is defined as any food product purchased that must be stored in a food cupboard.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The contract will be awarded to up to 2 suppliers for an initial duration of 24 months with the option to extend for a further 2 12-month periods, at the Authority’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

Accelerated procedure

Justification:

A PIN was released on 25.5.2018.

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/08/2018

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Nottingham City Council
Nottingham
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/07/2018