Supply and delivery of groceries and provisions

Supply and delivery of groceries and provisions

This Framework Agreement is for the supply and delivery of groceries and provisions to various locations in Orkney, including schools, St Magnus Cafe, Orkney College and Papdale Hostel. Please note this list is not exhaustive and may change from time to time.

UK-Kirkwall: miscellaneous food products and dried goods

2012/S 226-371909

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Orkney Islands Council
Council Offices, School Place
Contact point(s): Building & Facilities, Procurement
For the attention of: Gary Butler
KW15 1NY Kirkwall
UNITED KINGDOM
Telephone: +44 1856873535
E-mail: procurement@orkney.gov.uk

Internet address(es):

General address of the contracting authority: http://www.orkney.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Orkney

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and delivery of groceries and provisions.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Kirkwall.
NUTS code UKM65

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

This Framework Agreement is for the supply and delivery of groceries and provisions to various locations in Orkney, including schools, St Magnus Cafe, Orkney College and Papdale Hostel. Please note this list is not exhaustive and may change from time to time.
It is anticipated that this framework will provide a sustainable methodology for purchasing of groceries and provisions that, through its production, processing, distribution and consumption, provides a range of benefits. and promote sustainable development in a number of ways, including by: delivering the benefits of good nutritional quality promoting good health and education protecting the environment avoiding unnecessary use of natural resources contributing towards economic development allowing access to ethically sourced products where appropriate and if required.
The Framework Agreement will commence on 1.4.2013.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=239544.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=239544.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

15890000, 15894000, 15982000, 15981100, 15981400, 15321000, 15241400, 15860000, 15540000, 15850000, 15614100, 03211300, 15612000, 15331410

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Authority has the option to extend the framework agreement unilaterally, for a further 2 x 12 month periods.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Supplier Appraisal Questionnaire.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As per Supplier Appraisal Questionnaire.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As per Supplier Appraisal Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 65

2. Delivery. Weighting 8

3. Sustainability. Weighting 10

4. Contract management. Weighting 12

5. Continuity of supply. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

OIC/PROC/0205
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 213-352035 of 6.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months, 36 months or 48 months.
VI.2)Information about European Union funds
VI.3)Additional information

Candidates should note that the Authority reserves the right to to cancel the procurement at any stage and not award a contract. The expenditure, work or effort undertaken to contract award is accordingly a matter solely for the commercial judgement of the candidates.
After tender evaluation the Authority envisages that up to a maximum of 4 suppliers will be placed on the Framework Agreement. Award will be based on the ranking of tenderers.
Late tenders will not be considered.
(SC Ref:239544).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff or Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.11.2012