Supply and Delivery of Groceries to Ceredigion Council
Supply and Delivery of Groceries, Bread and Frozen Food to Ceredigion Establishments.
United Kingdom-Aberystwyth: Frozen fish, fish fillets and other fish meat
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
For the attention of: George Ryley
SY23 3UE Aberystwyth
Telephone: +44 1545570881
General address of the contracting authority: http://www.ceredigion.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0491
Electronic access to information: www.etenderwales.bravosolution.co.uk
Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Public order and safety
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Various Sites within the County of Ceredigion.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
II.1.5)Short description of the contract or purchase(s)
Ceredigion County Council is inviting tenders for the Supply and Delivery of Groceries to Council establishments including schools and offices within the county. The Framework Agreement will be for a period of 2 years with an option to extend for a further 2 years.
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=26600
II.1.6)Common procurement vocabulary (CPV)
15220000, 15240000, 15250000, 15530000, 15540000, 15550000, 15810000, 15820000, 15830000, 15840000, 15850000, 15860000, 15870000,15880000, 15890000, 15981000, 15000000, 15612000, 15613000, 15614000, 15100000, 15896000, 15897000, 15910000, 15930000, 15982000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The initial agreement will run for a period of 2 years with an option to extend for a further 2 years.
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: 1. All food supplied under the agreement must be compliant with current Food Law in every respect.
2. The Public Sector has a duty of care to check food safety and hygiene in order to ensure that there is no risk to the consumer. To ensure that the utmost care is taken with our high risk customer base it will be an essential requirement that all goods supplied under this contract will be subject to an expert Third Party Food Safety Audit Inspection.
3. The successful bidder is required to provide monthly management information as detailed in the e-tender.
4. The successful bidder must be able to provide a range of products from Fairtrade or similar organisations to compliment their full range of products.
5. It is the requirement that the contractor shall permit good hygiene practices, including protection against cross contamination, between and during operation, by foodstuffs, equipment, materials, chemicals, personnel and external sources of contamination such as pests.
Raw material — It is a requirement of the contract that the contractor (and their agents) should be aware of the hazards arising from contamination by food allergens and conform to the manufacturers’ purchase specification.
Steps should be taken to ensure that non-allergenic ingredients do not come into contact with allergens in subsequent handling and storage.
The contractor must notify the Council’s Catering Service Manager of any changes in the allergen status of the goods they supply.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(1) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Date: 5.6.2015 – 12:00
Section VI: Complementary information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Supplier will work with the Council’s responsible officer to maximise the Community Benefits arising under this Framework Agreement including:
18.1.1 recruiting and training economically inactive persons as part of the workforce delivering the contract;
18.1.2 providing opportunities for SMEs, including social enterprises, to bid for second and third tier supply chain contracts arising out of this Framework Agreement and the Contract;
18.1.3 securing other positive outcomes likely to benefit the local community, including:
— working with local schools and colleges (for example, offering work experience/work placements);
— facilitating environmental initiatives and contributing to community regeneration schemes;
— supporting food banks within the County;
— supplying Fairtrade or similar (in the reasonable opinion of the Council) ethically sourced Products.
18.2 The Supplier will submit to the Council evidence that it has the required expertise or skills to meet these requirements.
The Key deliverable of this agreement is the support to Food Banks, and it is expected that the successful bidder will work with the Council’s responsible officer explore the possibility of maximising the Community Benefits further.
VI.5)Date of dispatch of this notice: