Supply and Delivery of Grocery Supplies to Kirklees Council

Supply and Delivery of Grocery Supplies to Kirklees Council

The Council is inviting Tenders from Economic Operators with relevant experience and ability who can provide for the supply and delivery of Grocery Supplies, to various locations and establishments throughout Kirklees.

United Kingdom-Huddersfield: Catering supplies

2018/S 025-053117

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Kirklees
Physical Resources & Procurement, Civic Centre III
Huddersfield
HD1 2TG
United Kingdom
Contact person: Spencer King
Telephone: +44 1484221000
E-mail: spencer.king@kirklees.gov.uk
NUTS code: UKE44
Internet address(es):Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.yortender.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for the Supply and Delivery of Grocery Supplies

Reference number: KMCPRP-111

II.1.2)Main CPV code

39222000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Council is inviting Tenders from Economic Operators with relevant experience and ability who can provide for the supply and delivery of Grocery Supplies (the “Goods”), to various locations and establishments throughout Kirklees.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

15800000
15890000
39220000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

Kirklees Catering Service provides high quality catering services to 186 Schools, Extra Care homes and Commercial schemes across Kirklees.

The Council is inviting Tenders from Economic Operators with relevant experience and ability who can provide for the supply and delivery of Grocery Supplies (the “Goods”), to various locations and establishments throughout Kirklees. The successful Tenderer must be able to deliver all of the Council’s requirements, as listed in the General Specification and within the Product Specification.

The Council wishes to establish a framework agreement with a maximum of 1 Supplier, for a period of 2 years commencing on 3.4.2018 and expiring on 31.3.2020, with a further provision for 2 x 12 month extension periods, for the supply and delivery of the “Goods”.

Goods will be ordered on an ad-hoc basis from individual customers as detailed in (but not strictly limited to) the Premises Information List.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial duration of 24 months with the option to extend by up to a further 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with:

(i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and

(ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the “Regulations”), which require or permit the Contracting Authority not to select or to treat as ineligible, economic operators, the Contracting Authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard Selection Questionnaire (“SQ”) within the Suppliers’ Submission Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Finance — See Section 4 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators must submit either a copy of the audited accounts for the most recent 2 years if requested. If it cannot, then it must provide either:

a) a statement of the turnover, Profit and Loss Account/Income Statement, Balance Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;

b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or

c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of aholding/parent company), and if so must provide confirmation of:

a) the name of the organisation;

b) the relationship to the economic operator completing the SQ; the organisation’s company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank).

Insurance:

See Section 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the commencement date of the Contract, the levels of insurance cover indicated below:

a) Employer’s (Compulsory) Liability Insurance: GBP 10 000 000 (in relation to any one claim or series of claims);

b) Public Liability Insurance: GBP 10 000 000 (in relation to any one claim or series of claims); and

d) Product Liability Insurance: GBP 10 000 000 (in relation to any one claim or series of claims).

Minimum level(s) of standards possibly required:

Finance:

See Section 4 of the Selection Questionnaire (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

The rationale applied will be economic operators being able to demonstrate an annual turnover of at least 1.5 times the estimated annual value of the Contract. The anticipated value of the Goods being procured by the Contracting Authority is approximately GBP 75 000 per annum. Therefore, economic operators must demonstrate a minimum annual turnover of at least GBP 112 500 to pass. Failure by an economic operator to supply either a copy of the audited accounts for the most recent 2 years or any one of the document listed in (a) — (c) in Section 4.1 of the SQ may also result in exclusion. Further, any answers which leads the Contracting Authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the Contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion. In addition, if an economic operator indicates in Section 5 of the SQ that its parent or holding company is prepared to guarantee the performance of the economic operator’s company, the information provided in response to Sections 5.1 to 5.3 will be used in the financial assessment of the economic operator.

Insurance:

See 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Failure to indicate “Yes” to any of the required insurances stated in Section 8.1 will result in exclusion.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The performance of the contract is subject to particular conditions, as detailed in the tender documents which are available to download at https://www.yortender.co.uk/procontract/supplier.nsf

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/03/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/03/2018
Local time: 13:00
Place:

The Council of the Borough of Kirklees, Civic Centre III, Market Street, Huddersfield HD1 2EY.

Information about authorised persons and opening procedure:

At least one (1) representative from Finance Management, Risk Performance and IT and one (1) Corporate Procurement Officer will open and record the electronic (and where applicable, written) quotations received by the appointed time at the same time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this framework agreement may be suitable for economic operators that are Small or Medium Enterprises (“SMEs”). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the framework agreement will be awarded to the most economically advantageous tender. The procurement documentation can be found at: https://www.YORtender.co.uk/procontract/supplier.nsf

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the Contracting Authority will incorporate a minimum 10 calendar days standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the Contracting Authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than 3 months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/02/2018

 

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