Supply and Delivery of Grocery Supplies to Kirklees Council
The Council is inviting Tenders from Economic Operators with relevant experience and ability who can provide for the supply and delivery of Grocery Supplies, to various locations and establishments throughout Kirklees.
United Kingdom-Huddersfield: Catering supplies
Section I: Contracting authority
I.1)Name and addresses
Physical Resources & Procurement, Civic Centre III
Contact person: Spencer King
Telephone: +44 1484221000
NUTS code: UKE44
I.4)Type of the contracting authority
Section II: Object
Framework for the Supply and Delivery of Grocery Supplies
II.1.2)Main CPV code
II.1.3)Type of contract
The Council is inviting Tenders from Economic Operators with relevant experience and ability who can provide for the supply and delivery of Grocery Supplies (the “Goods”), to various locations and establishments throughout Kirklees.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Kirklees Catering Service provides high quality catering services to 186 Schools, Extra Care homes and Commercial schemes across Kirklees.
The Council is inviting Tenders from Economic Operators with relevant experience and ability who can provide for the supply and delivery of Grocery Supplies (the “Goods”), to various locations and establishments throughout Kirklees. The successful Tenderer must be able to deliver all of the Council’s requirements, as listed in the General Specification and within the Product Specification.
The Council wishes to establish a framework agreement with a maximum of 1 Supplier, for a period of 2 years commencing on 3.4.2018 and expiring on 31.3.2020, with a further provision for 2 x 12 month extension periods, for the supply and delivery of the “Goods”.
Goods will be ordered on an ad-hoc basis from individual customers as detailed in (but not strictly limited to) the Premises Information List.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Initial duration of 24 months with the option to extend by up to a further 2 x 12 month periods.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
In accordance with:
(i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and
(ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the “Regulations”), which require or permit the Contracting Authority not to select or to treat as ineligible, economic operators, the Contracting Authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard Selection Questionnaire (“SQ”) within the Suppliers’ Submission Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.
III.1.2)Economic and financial standing
Finance — See Section 4 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).
Economic operators must submit either a copy of the audited accounts for the most recent 2 years if requested. If it cannot, then it must provide either:
a) a statement of the turnover, Profit and Loss Account/Income Statement, Balance Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;
b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or
c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of aholding/parent company), and if so must provide confirmation of:
a) the name of the organisation;
b) the relationship to the economic operator completing the SQ; the organisation’s company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank).
See Section 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).
Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the commencement date of the Contract, the levels of insurance cover indicated below:
a) Employer’s (Compulsory) Liability Insurance: GBP 10 000 000 (in relation to any one claim or series of claims);
b) Public Liability Insurance: GBP 10 000 000 (in relation to any one claim or series of claims); and
d) Product Liability Insurance: GBP 10 000 000 (in relation to any one claim or series of claims).
See Section 4 of the Selection Questionnaire (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).
The rationale applied will be economic operators being able to demonstrate an annual turnover of at least 1.5 times the estimated annual value of the Contract. The anticipated value of the Goods being procured by the Contracting Authority is approximately GBP 75 000 per annum. Therefore, economic operators must demonstrate a minimum annual turnover of at least GBP 112 500 to pass. Failure by an economic operator to supply either a copy of the audited accounts for the most recent 2 years or any one of the document listed in (a) — (c) in Section 4.1 of the SQ may also result in exclusion. Further, any answers which leads the Contracting Authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the Contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion. In addition, if an economic operator indicates in Section 5 of the SQ that its parent or holding company is prepared to guarantee the performance of the economic operator’s company, the information provided in response to Sections 5.1 to 5.3 will be used in the financial assessment of the economic operator.
See 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).
Failure to indicate “Yes” to any of the required insurances stated in Section 8.1 will result in exclusion.
III.1.3)Technical and professional ability
III.2.2)Contract performance conditions:
The performance of the contract is subject to particular conditions, as detailed in the tender documents which are available to download at https://www.yortender.co.uk/procontract/supplier.nsf
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
The Council of the Borough of Kirklees, Civic Centre III, Market Street, Huddersfield HD1 2EY.
At least one (1) representative from Finance Management, Risk Performance and IT and one (1) Corporate Procurement Officer will open and record the electronic (and where applicable, written) quotations received by the appointed time at the same time.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
The Contracting Authority considers that this framework agreement may be suitable for economic operators that are Small or Medium Enterprises (“SMEs”). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the framework agreement will be awarded to the most economically advantageous tender. The procurement documentation can be found at: https://www.YORtender.co.uk/procontract/supplier.nsf
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the Contracting Authority will incorporate a minimum 10 calendar days standstill period at the point that information on the award of the Contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the Contracting Authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than 3 months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.
VI.5)Date of dispatch of this notice: