Supply and delivery of milk, bread and dairy products

Supply and delivery of milk, bread and dairy products

Trafford Council. UK-Manchester: milk and cream

2012/S 36-058048

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Trafford Council
Strategic Procurement Service Transformation and Resources, Quay West, 7th Floor, Trafford Wharf Road, Trafford Park
For the attention of: Mr Peter Walpole
M17 1PL Manchester
UNITED KINGDOM
Telephone: +44 1619124141
E-mail: peter.walpole@trafford.gov.uk

Internet address(es):

General address of the contracting authority: www.thechest.nwce.gov.uk

Address of the buyer profile: www.thechest.nwce.gov.uk

Further information can be obtained from: Further information
Internet address: www.thechest.nwce.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Specifications and additional documents
Internet address: www.thechest.nwce.gov.uk

Tenders or requests to participate must be sent to: Tenders/requests to participate
Internet address: www.thechest.nwce.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply & delivery of milk, bread & dairy products (C147).
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Within the boundaries of Trafford and the Greater Manchester region.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Trafford Council, acting on behalf of AGMA (Association of Greater Manchester Authorities), invites tenders for the establishment of a framework agreement for the supply and delivery of milk, bread and dairy products.
The specification details the service and quality standards required followed by a summary of the delivery requirements for all lots.
The tender will be split into 9 lots, as follows:
Lot 1 – Trafford Council.
Lot 2 – Tameside Council.
Lot 3 – Warrington Council.
Lot 4 – Oldham Council.
Lot 5 – Rochdale Council.
Lot 6 – Salford Council.
Lot 7 – Manchester City Council.
Lot 8 – Bolton Council.
Lot 9 – G.M. Police.
Companies are required in their tender submission to indicate which of the Councils they would wish to supply.
Companies may submit a tender for any number or all of the Councils.
Companies may submit a tender for the milk (school milk 189ml and/or kitchen milk), and/or bread products and/or dairy products.
II.1.6)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Trafford Council

1)Short description

Supply and delivery of milk, bread and dairy products to Trafford Council.
2)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

3)Quantity or scope

Supply and delivery of milk, bread and dairy products to Trafford Council.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Tameside Council

1)Short description

Supply and delivery of milk, bread and dairy products to Tameside Council.
2)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Warrington Council

1)Short description

Supply and delivery of milk, bread and dairy products to Warrington Council.
2)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Oldham Council

1)Short description

Supply and delivery of milk, bread and dairy products to Oldham Council.
2)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Rochdale Council

1)Short description

Supply and delivery of milk, bread and dairy products to Rochdale Council.
2)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Salford Council

1)Short description

Supply and delivery of milk, bread and dairy products to Salford Council.
2)Common procurement vocabulary (CPV)

15510000, 15810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Manchester City Council

1)Short description

Supply and delivery of milk, bread and dairy products to Manchester City Council.
2)Common procurement vocabulary (CPV)

15510000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Bolton Council

1)Short description

Supply and delivery of milk, bread and dairy products to Bolton Council.
2)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Greater Manchester Police

1)Short description

Supply and delivery of milk, bread and dairy products to Greater Manchester Police.
2)Common procurement vocabulary (CPV)

15510000, 15500000, 15810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C147
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.3.2012 – 18:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.3.2012 – 19:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

To access and download the tender documents tenderers are required to be registered on the CHEST portal on the following link: www.thechest.nwce.gov.uk.

Once registered, the tender documents will be available for companies to download. You will find the tender documents by looking under Trafford Council in the current oportunites section.
Tenders are to be returned by uploading onto the Chest Portal.
Tenderers are required to comply with the instructions in the tender documents.
The framework will be for 3 year period, commencing 1.6.2012, with the option to extend for up to an additional 1 year.
It is expected that the framework will commence on 1.6.2012.
Closing date and time for the submission of tenders is 19:00 hrs on 27.3.2012.
The specification details the service and quality standards required followed by a summary of the delivery requirements for all lots.
Companies are required in their tender submission to indicate which of the Councils (or Lots) they would wish to supply.
Companies may submit a tender for any number or all of the Councils.
Companies may submit a tender for the school milk (189ml), and/or kitchen milk and/or bread products and/or dairy products.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority confirms that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to participate or in assessing the most economically advantageous tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.2.2012