Supply and Delivery of Nursery Plants to DAERA Forest Service

The current supply contract for planting stock is due to finish in October 2019 and DAERA Forest Service wishes to re-tender this requirement.

United Kingdom-Enniskillen: Agricultural, farming, fishing, forestry and related products

2019/S 126-307881

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Agriculture, Environment and Rural Affairs — Forest Service
Inishkeen House, Killyhevlin Industrial Estate
Enniskillen
BT74 4EJ
United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://www.daera-ni.gov.uk/contacts/contact-ni-forest-service

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DAERA Forest Service — NI Supply and Delivery of Nursery Plants

Reference number: ID 2168942

II.1.2)Main CPV code

03000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The current supply contract for planting stock is due to finish in October 2019 and DAERA Forest Service wishes to re-tender this requirement for the supply and delivery of approximately 2 000 000 nursery plants per year over the next 8 years. Historically demand for plants is greatest from February to April with an average weekly delivery pattern of approximately 100 000-140 000 plants. This project will allow forest service to plan for a more resilient forest environment taking account of the increasing risks posed by pests and disease as well as climate change.

II.1.5)Estimated total value

Value excluding VAT: 5 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

03400000

03450000

03451000

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Proposed methodology / Weighting: 15

Quality criterion – Name: Delivery arrangements / Weighting: 7.5

Quality criterion – Name: Contract management / Weighting: 7.5

Cost criterion – Name: Total contract price / Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 5 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

At the end of the final contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The initial contract period is for 24 months. After the initial contract period, the client may at any time before the completion of the contract period invite the contractor to extend for a further 3 options to extend for up to and including 24 months each commencing from the termination date of the previous contract period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The pricing strategy applied is a commercial decision for economic operators when submitting a bid for this competition.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Company experience.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

See additional information at Section V.1.3).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/08/2019

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/11/2019

IV.2.7)Conditions for opening of tenders

Date: 05/08/2019

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

3 months prior to end of final contract period.

VI.2)Information about electronic workflows

VI.3)Additional information:

The successful contractor’s performance on this contract will be managed as per specification and regularly monitored. A contractor not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures
As above
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/07/2019