Supply and Delivery of Power Tools to All Local Authority Areas in Scotland

Supply and Delivery of Power Tools to All Local Authority Areas in Scotland

Scotland Excel – Supply and Delivery of Power Tools.

United Kingdom-Paisley: Power tools

2018/S 036-078068

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
United Kingdom
Telephone: +44 3003001200
Fax: +44 1416187423
NUTS code: UKM

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Supply and Delivery of Power Tools

Reference number: 02-18

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Supply and Delivery of Power Tools to all local authority areas in Scotland.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

Supply and Delivery of Power Tools.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 44
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 12 months subject to performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Insurance Requirements:

Employers Liability – no less than GBP 10 million indemnity limit each and every claim.

Public/ Products Liability – no less than GBP 2 million any one occurrence (in the aggregate for Products Liability).

Motor Insurance — statutory third party motor vehicle liability insurance to a minimum indemnity limit of 5 000 000 GBP for property damage and unlimited for Third Party Injury.

Other economic or financial requirements:

In addition to the insurance limits above, a search of the Tenderer against Equifax’s Protect should not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code. If such a code is returned, the Tenderer may be required to provide any other document which Scotland Excel considers appropriate to prove the Tenderer does and would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

These technical and professional ability selection criteria apply to each lot.

Samples, descriptions, photographs and certifications of authenticity.

Quality Assurance Schemes.

Quality Management Procedures.

Health and Safety Procedures.

Health and Safety Breach.

Environmental Management Standards.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the “02-18 Information and Instructions for Tenderers” attachment, which can be found in the “Information and Instructions” folder of the Buyer Attachments area, within ITT 22086 of project 10020, the tender for Power Tools.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Electronic auctions may be used if Councils opt to do so as part of a mini-competition call-off.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 027-058334

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/03/2018
Local time: 12:00

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR, via PCS-Tender.

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

I.2 — Joint Procurement

Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit of its members namely 32 local authorities in Scotland, associate members, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland)Act 2014.

Scottish Prison Service — All establishments owned and managed by the Scottish Ministers through the Scottish Prison Service.

Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies.

NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation Established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

IV.1.3 — Information about a framework agreement or a dynamic purchasing system.

Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed framework agreement.

VI.2 — Information about electronic workflows.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Scotland Excel Council or Associate Member which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement.

Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single Procurement Document (Scotland):

— whether the Tenderer intends to subcontract any share of the contract to a third party,

— list of the proposed subcontracts as far as it is known at that stage; and,

— what proportion/percentage of the contract does the Tenderer intend to subcontract.

Please note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set at in II.2.14.

Contract management and community benefit requirements.

As per the Special Conditions, Suppliers will be required to provide Management Information (MI) on a quarterly basis and report on Community Benefits provided bi-annually.

MI requires an itemised statement to/for goods and services provided for each contracting authority who will be permitted to purchase under this proposed framework agreement down to a defined categorisation structure set out in the MI/Council Reporting template.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10020. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Tenderers will be required to confirm acceptance of the Community Benefits approach which are detailed in the Community Benefits attachment in the Buyer’s Area.

Suppliers will be required to deliver a specified level of community benefit ‘points’ within each council area which are proportionate to the level of spend received through the framework from that area.

(SC Ref:530313).

VI.4)Procedures for review

VI.4.1)Review body

Please refer to VI.4.3 below
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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