Supply and Delivery of Work Wear and Personal Protection Equipment

Supply and Delivery of Work Wear and Personal Protection Equipment

The 3 lots are: Lot 1: Work Wear; Lot 2: Personal Protection Equipment including Safety Footwear.

United Kingdom-South Shields: Clothing, footwear, luggage articles and accessories

2019/S 225-551309

Contract notice

SuppliesSupply and Delivery of Work Wear and Personal Protection Equipment

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: South Tyneside Metropolitan Borough Council, South Tyneside Homes Ltd and South Tyneside Ventures Trust Ltd
Postal address: Town Hall and Civic Office, Westoe Road
Town: South Shields
NUTS code: UKC22
Postal code: NE23 2RL
Country: United Kingdom
Contact person: Shona Mac Daid
E-mail: shona.macdaid@southtyneside.gov.uk
Internet address(es):Supply and Delivery of Work Wear and Personal Protection EquipmentMain address: www.southtyneside.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.nepoportal.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepoportal.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for the Supply and Delivery of Work Wear, Personal Protection Equipment Including Safety Footwear and Uniform Clothing

II.1.2)Main CPV code

18000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

South Tyneside Council (STC) is looking to conduct a procurement exercise which will result in the establishment of a framework on behalf of NEPO Local Authorities and other.

NEPO associate members for the supply and delivery of work wear, personal protection equipment including safety footwear and uniform clothing which fully meets the requirements of contracting authorities.

There will be 3 lots on the framework.

The framework will be for 2 years with a possible extension of 2 years on a 12 month basis or 1 x 24 month.

The 3 lots are:

Lot 1: Work Wear;

Lot 2: Personal Protection Equipment including Safety Footwear;

Lot 3: Uniform Clothing.

It is proposed that 1-3 suppliers be appointed to each lot. Call-off will be available by direct award to the supplier(s) offering the most economically advantageous solution for authority specific requirements taking into account information submitted at framework tender stage. Call-off will also be available by further competition.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Work Wear

Lot No: 1

II.2.2)Additional CPV code(s)

18110000
18220000
18221000
35113400
18400000
18100000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKC

II.2.4)Description of the procurement:

Supply and deliver a range of work wear to all NEPO members and associates on an as and when required basis.

A 2 stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework contract will be a direct replacement for the current NEPO work wear and personal protection equipment including safety footwear and specialist protection equipment. it is anticipated that the preceding framework contract will be subject to future renewals.

The framework contract will be for a period of 24 months with an option to extend for up 2 x 12 month or 1 x 24 month basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Personal Protection Equipment and Safety Footwear

Lot No: 2

II.2.2)Additional CPV code(s)

18220000
18221000
35113400
18400000
18100000
18813000
18814000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKC

II.2.4)Description of the procurement:

Supply and deliver a range of personal protection equipment and safety footwear to all NEPO members and associates on an as and when required basis.

A 2 stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework contract will be a direct replacement for the current NEPO work wear and personal protection equipment including safety footwear and specialist protection equipment. It is anticipated that the preceding framework contract will be subject to future renewals.

The framework contract will be for a period of 24 months with an option to extend for up 2 x 12 month or 1 x 24 month basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Uniform Clothing (i.e. Catering, Corporate and Leisure)

Lot No: 3

II.2.2)Additional CPV code(s)

18400000
18100000
18110000
18000000
18222000

II.2.3)Place of performance

NUTS code: UK
NUTS code: UKC

II.2.4)Description of the procurement:

Supply and deliver a range of clothing uniform (i.e. catering, corporate and leisure) to all NEPO members and associates on an as and when required basis.

A 2 stage open procedure will be used for the procurement of this framework agreement. The first stage will consist of the selection process where the authority will focus on the tenderers’ characteristics and suitability in principle to provide the contract requirements. Submissions will initially be assessed in respect of the SQ responses. Subject to passing the SQ assessment, the tender submissions will be evaluated. Failure of any of the pass/fail sections will result in the failure of the SQ submission, and evaluation of the tender will not occur.

All tenderers who pass the selection stage will be eligible to have their submissions assessed at the award stage. The award stage considers the merits of the eligible tenders in order to assess which tenderers can be appointed to the framework. The authority only uses a criterion that is linked to the subject matter of the framework.

Once the award stage is evaluated and successful bidders are ranked, intent to award letters will be issued, the top 1-3 suppliers for each lot will be invited to submit samples no later than 4 working days after the intent letter has been issued of the items they are proposing, as part of a due diligence exercise to ensure they meet the technical specification. The authority reserves the right that in the event that the samples are not found to be satisfactory, that the tender submission will be deemed non-compliant and the remaining tenders ranking will be re-evaluated as necessary.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework contract will be a direct replacement for the current NEPO work wear and personal protection equipment including safety footwear and specialist protection equipment. it is anticipated that the preceding framework contract will be subject to future renewals.

The framework contract will be for a period of 24 months with an option to extend for up 2 x 12 month or 1 x 24 month basis.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 06/01/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 – 18 months prior to the framework Contract expiry date.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org.

This agreement will also be made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list.

NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social Landlords and registered charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/TheService/organised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

VI.4)Procedures for review

VI.4.1)Review body

Official name: South Tyneside Council Town Hall and Civic Offices
Postal address: Town Hall and Civic Offices, Westoe Road
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: South Tyneside Council Town Hall and Civic Offices, Westoe RoadSouth
Town: South Shields
Postal code: NE33 2RL
Country: United Kingdom

VI.5)Date of dispatch of this notice:

19/11/2019