Supply and Distribution of Fresh Meat and Fish

Supply and Distribution of Fresh Meat and Fish, Cheeses and Charcuterie, Cakes and Bakery, Coffee, Ice Cream and other Miscellaneous Items.

United Kingdom-Winchester: Food, beverages, tobacco and related products

2015/S 232-421391

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council County Supplies
Bar End Road
SO23 9NR Winchester
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Members of CBC, Educational Establishments, Hampshire Fire and Rescue Service, Hampshire Constabulary and the Office of the Police and Crime Commissioner, Martitime and Coastguard Agency Emergency Services, Public sector care homes, Poole Borough Council, Portsmouth City Council, Southampton City Council, Southampton City Catering, NHS Bodies and Ambulance Services, Central Government Department and their Agencies, Registered Charities and other Councils or Government Bodies within neighbouring counties located within South East England.

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Distribution of Fresh Meat and Fish, Cheeses and Charcuterie, Cakes and Bakery, Coffee, Ice Cream and other Miscellaneous Items.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 610 000 and 1 620 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply and distribution of Fresh Meat, Fish, Cheeses and Charcuterie, Cakes and Bakery, Coffee, Ice Cream and other miscellaneous items.
The Framework will be split into 7 Lots: Bread and cakes; Cheeses and charcuterie; Speciality ice cream including distribution and freezer contract; Speciality espresso coffee framework including product, machine purchases, maintenance, servicing and staff training; Fish and fish products; Fresh meat and meat products; Supply and distribution of wholesale miscellaneous local produce items.
The Framework will commence on 1.4.2016 and will be for a period of 4 years.

II.1.6)Common procurement vocabulary (CPV)

15000000, 39711120, 39711310, 15555100, 15100000, 03311000, 15860000, 15810000, 15540000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2020

Information about lots

Lot No: 1 Lot title: Bakery and Cakes

1)Short description

Lot 1a — Cakes — boxed, whole, individually wrapped and unwrapped including gluten free (GBP 85 000 over 4 years).
Lot 1b — Bakery items — speciality bread and rolls (GBP 69 000 over 4 years).

2)Common procurement vocabulary (CPV)

15810000

3)Quantity or scope

Estimated value excluding VAT: 154 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Cheeses and Charcuterie

1)Short description

Cheeses — to include sourced from local Hampshire and surrounding Counties. Charcuterie, Salami and cured meats from the local Hampshire and surrounding Counties.

2)Common procurement vocabulary (CPV)

15540000, 15100000

3)Quantity or scope

Estimated value excluding VAT: 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Speciality ice cream product and service contract

1)Short description

Handheld impulse wrapped products, Catering tubs, Soft Serve ice cream and Ambient products — cones, sauces, toppings.
Units and accessories — parasols, plastic spoons, sterilisers, purchased freezers with free stock including service agreement and parts warranty.

2)Common procurement vocabulary (CPV)

15555100, 39711120

3)Quantity or scope

Estimated value excluding VAT: 330 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Speciality coffee including beans, filter and espresso machine purchases, maintenance, servicing and staff training

1)Short description

— Espresso beans, filter coffee, hot chocolate, sugar, cups and cleaning sundries.
— The purchase and maintenance of bean2cup and traditional espresso machines. The purchase or on loan filter coffee machines.
— Staff training, café design, marketing support.

2)Common procurement vocabulary (CPV)

15860000, 39711310

3)Quantity or scope

Estimated value excluding VAT: 613 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Fish and fish products

1)Short description

Local fish speciality products and trout.

2)Common procurement vocabulary (CPV)

03311000

3)Quantity or scope

Estimated value excluding VAT: 146 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Fresh meat and meat products

1)Short description

Butchery meats and local meat speciality products.

2)Common procurement vocabulary (CPV)

15100000

3)Quantity or scope

Estimated value excluding VAT: 312 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Wholesale Miscellaneous Items

1)Short description

Wholesale distribution of fresh, dry, chilled and frozen products specialising in local produce.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CC06891

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.1.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.1.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 42 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 hrs on Monday 25.1.2016.

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VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.11.2015