Supply and Distribution of Milk in Ceredigion

Supply and Distribution of Milk in Ceredigion

Supply and Distribution of Fresh Pasteurised Liquid Milk to Establishments within the County of Ceredigion.

UK-Aberystwyth: Milk

2013/S 027-041776

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhodfa Padarn, Llanbadarn Fawr
SY23 3 UE Aberystwyth
UNITED KINGDOM

Further information can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Internet address: http://www.ceredigion.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Distribution of Fresh Pasteurised Liquid Milk to Establishments within the County of Ceredigion.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various Residential Homes,Day Centres, Leisure Centres, Schools and Offices within the county of Ceredigion.
NUTS code UKL1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Supply of milk to catering establishments and for pupils in Primary Schools. Each delivery point will be evaluated as an individual Lot.Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

15511000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Lots which have attracted sufficient interest from bidders to indicate that further competion will produce best value will be taken forward to an electronic reverse auction.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CSC/DECS/0002
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.3.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: 24571
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:
ITT Code: itt_37824
Please also ensure you check the ””””Attachments”””” area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the pack.
Suppliers Instructions How to express interest in this Tender
1. Register your company on the etenderwales portal (this is only required once)
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— Click the “Suppliers register here” link,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure),
— Agree to the terms and conditions and click “continue”.
2. Express an Interest in the Project
— Login to the portal with the username/password,
— Click the “ITTs Open to All Suppliers” link. (These are Inviatition to Tender Documents open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the “Express Interest” button at the top of the screen,
— This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the ””Buyer Attachments” on the left hand side of the screen.
3. Responding to the tender
— At the top of the screen you can choose to ””Create Response”” or ””Decline to Respond”” (please give a reason if declining ),
— You can now use the ””Messages”” function on to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00-18:00) on:
— email: help@bravosolution.co.uk,

— Phone: 0800 368 4850/ Fax: 020 7080 0480.
Buy4Wales Reference Number: 33521.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

4.2.2013