Supply and Distribution of Milk Throughout Scotland

Supply and Distribution of Milk Throughout Scotland

Scotland Excel renewal framework for the supply and distribution of milk.

United Kingdom-Paisley: Dairy products

2017/S 175-358174

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
United Kingdom
Telephone: +44 3003001200
Fax: +44 1416187423
NUTS code: UKM83

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Supply and Distribution of Milk.

Reference number: 19-17

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

A renewal framework for the Supply and Distribution of Milk.

The scope of materials covered under the framework will include a range of dairy products including but not limited to, whole milk, semi-skimmed milk, skimmed milk, flavoured milk, organic milk, and fresh creams.

II.1.5)Estimated total value

Value excluding VAT: 9 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

Supply and Distribution of a range of dairy products including but not limited to, whole milk, semi-skimmed milk, skimmed milk, flavoured milk, organic milk, and fresh creams.

The framework will be awarded on a geographical basis, with the Tenderer bidding for local authority areas which are referred to as ‘Geographical Lot(s)’. Most of these represent an authority area in its entirety, however authorities with outlying regions will be sub divided further. The Tenderer will be able to bid for one, any, or all Geographical Lots without penalty.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will run for an initial 36-month period, with an option to extend for a further 12-month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual Geographical Lot.

Minimum level(s) of standards possibly required:

Insurance Requirements:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, all types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance — maintain a minimum indemnity limit of GDP 10 000 000 in respect of each claim and without limit to the number of claims.

Public/Product Liability Insurance — maintain a minimum indemnity limit of GDP 10 000 000 in respect of each claim (for Public Liability) and without limit to the number of claims (in the aggregate for Products Liability).

Motor Vehicle Insurance — maintain a minimum indemnity limit of GDP 5 000 000 in respect of each claim and without limit to the number of claims for property damage, and unlimited for Third Party injury.

Other Economic and Financial Requirements:

For bidders who will sub contract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractors’ vehicles are appropriately insured and maintained.

A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not represent an unmanageable risk should it be appointed onto the proposed Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1. Relevant Examples of Previous Services of Supplies,

2. Subcontracting,

3. Quality Management Procedures,

4. Environmental Management Systems or Standards,

5. Health and Safety Procedures.

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lot these Technical and Professional Ability selection criteria apply separately.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, guidance and the minimum level of standards required are outlined in the ‘Milk 19-17 — III.1.3 Technical and Professional Ability’ document, which can be found in the ‘Information and Instructions’ folder of the ‘Buyer Attachments’ area within the relevant ITT and PCS-T project for this procurement.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off thereunder (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these are outlined in ‘Section I:3 Communication’ of this Contract Notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 101-200503

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/10/2017
Local time: 12:00

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR.

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies):

— The 32 local authorities in Scotland listed at;

— Tayside Contracts;

— Scotland Excel associate members listed at;

— Any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel.

Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged maximum number to the proposed Framework Agreement.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Local Authority Member or Associate Member which will be settled by them during call-off of a contract under this proposed Framework Agreement.

Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single Procurement Document (Scotland):

— whether the Tenderer intends to subcontract any share of the contract to a third party;

— list of the proposed subcontracts as far as it is known at that stage; and

— what proportion / percentage of the contract does the Tenderer intend to subcontract.

Please note that these subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above.

All Tenderers must submit a self audit form at the appropriate point within the ESPD. Tenderers should note that Scotland Excel work with Environmental Health Officers, and will instruct audits to be carried out at premises throughout the tender period and at any point thereafter with successful bidders.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8793. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

As part of the bidder’s response within the Technical criteria, bidders will be requested to provide an outline of the community benefits they can offer for this framework. Bidders are asked to provide a response setting out the methodology for working with contracting authorities to support the delivery of National Outcomes, through community benefits commitments. The response must be specific to the involvement under this framework if successful and should include:

— How the bidder will work with contracting authorities to offer community benefits to support National Outcomes (as detailed in the Technical envelope);

— Examples of the community benefits the bidder could deliver to contracting authorities linked to the National Outcomes.

For more information on the National Outcomes see:

If successful on the framework, suppliers will be required to report the details of all delivered community benefits to Scotland Excel bi-annually.

(SC Ref:511191).

VI.4)Procedures for review

VI.4.1)Review body

Scotland Excel
Renfrewshire House, Cotton Street
United Kingdom
Telephone: +44 3003001200
Fax: +44 1416187423Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: