Supply and in-service support of aircraft de-icing vehicles

Supply and in-service support of aircraft de-icing vehicles

The Ministry of Defence has a requirement for an additional six specialist airside runway de-icer sprayers to join its fleet of 14 vehicles. They are required to ensure maintenance of safe runways, taxiways and operating surfaces in wintertime conditions in the UK and worldwide.

UK-Bristol: Specialist vehicles

2013/S 107-182822

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Air Commodities Project Team, DE&S
Walnut 3c, MoD, Abbey Wood, Filton
For the attention of: Stuart Hunt
BS34 8JH Bristol
Telephone: +44 3067981950

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply and in-service support of aircraft de-icing vehicles.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Specialist vehicles. The Ministry of Defence has a requirement for an additional six specialist airside runway de-icer sprayers to join its fleet of 14 vehicles. They are required to ensure maintenance of safe runways, taxiways and operating surfaces in wintertime conditions in the UK and worldwide.
The sprayers are required to be of a commercially proven design and have a verified history of operation. They are to meet all current and known future mandatory legislation, including Defence Standards, Environmental and Health & Safety requirements.
Without exception the sprayers are to have the following design characteristics:
– Ability to deliver liquid de-icer media (potassium acetate) between 15 to 40 gm/m².
– Delivery fully related to actual road speed up to a maximum of 40 kph.
– 10,000 litre capacity modular polyethylene fluid tanks.
– A low pressure delivery system.
– Retractable arms capable of spraying at widths of 3, 12, and 24 m.
– An effective polymer airside snow plough.
The de-icers will also be required to be air transportable in Boeing C-17 Globemaster and A-400M aircrafts. To achieve this they will be fitted with the appropriate certified tie down points to meet military air transportation regulations.
The requirement is for 6 singularly identical airside de-icers sprayers, but for contingency planning purposes a further 4 de-icers may be sought under contract options. However, this is not in scope of current planning assumptions.
Additional deliverables of the project will include the production of:
– Maintenance and technical publication to military formats.
– Reliability and maintainability case.
– Equipment Safety Case.
– Environmental management plan.
– Obsolescence management plan.
– Operator and maintainer training at nominated UK and overseas locations.
A key element of the requirement is through life support. Therefore, potential suppliers will be required to provide a life cycle availability based support solution to 31.3.2023. This will sustain the equipment through its planned life and include the following roles and responsibilities:
The aim is to provide Design Authority Services which will cover:
– Management and production of modifications.
– Configuration management.
– Query and defect investigation.
– Trend and efficiency analysis.
– Production of technical bulletins.
– Technical authorship and publishing of support publications to Military Standards.
– Obsolescence management
The aim is to provide Supply Logistic Services which will cover:
– The administration of all spares provisioning and subsequent delivery.
– Provision of modification kits.
– Monitor logistical efficiency measures.
– The provision of quarterly consumption and special to type reports
The aim is to provide Technical Logistic Services which will cover;
– Where called upon, scheduled maintenance and repair at nominated UK and overseas locations.
– The provision of a technical support telephone line.
– A nominated technical point of contact.
– Engineering support to military and civilian establishments to sustain the contracted performance metrics.
– Technical and operator training.
– Embodiment of modifications as required.
Due to the scope and length of the contract period and the requirement to operate alongside the existing de-icing fleet, the Authority will assess proposals against fleet wide value for money, also ensuring they are viable, sustainable and efficient.
Within your initial expression of interest the following evidence is required:
– A copy of your ISO 9001 certificate
– Detailed specification and customer sales list of your chosen product.
– A brief company synopsis detailing your experience and supporting technical resources.
Failure to provide this information will potentially exclude suppliers from the future competition. Potential suppliers are to note that there may also be requirement to demonstrate their credentials and experience within a separate Pre Qualification Questionnaire (PQQ) which will be issued if required to support the timescales above.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contract will be for the purchase of six singularly identical airside de-icer sprayers with a possible requirement to purchase four more during the Contract period.
Estimated value excluding VAT:
Range: between 1 000 000 and 4 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contract will include the option to purchase four more vehicles however note this is not guaranteed.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 5.10.2013. Completion 31.3.2023

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.7.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO Reference: GO-201363-DCB-4849175

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Air Commodities Project Team, DE&S
Walnut 3c,, MoD, Abbey Wood, Filton
BS34 8JH Bristol
Telephone: +44 3067981950

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.6.2013