Supply and Install Deer Fencing for Foresty Commission

Supply, Installation and Removal of Deer Fencing in Moray and Aberdeenshire.

United Kingdom-Edinburgh: Wire-mesh fencing

2016/S 158-286234

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
Contact person: Beverley Davenport
Telephone: +44 3000676038
E-mail: beverley.davenport@forestry.gsi.gov.uk
NUTS code: UKM

Internet address(es):Main address: http://scotland.forestry.gov.ukAddress of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11322

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply, Installation and Removal of Deer Fencing in Moray and Aberdeenshire.

Reference number: FW0032

II.1.2)Main CPV code

44313100

II.1.3)Type of contract

Services

II.1.4)Short description:

Suppliers will be required to supply, install and (in some instances), remove — deer fencing at any Forestry Commission site within Moray & Aberdeenshire Forest district.(see maps envelope of this ITT).

This requirement covers the whole of Moray and Aberdeenshire which has divided into 3 lots — Moray West, Huntly Area and Durrus & South Area

For work which is required between October 2016 and March 2017 the intention is to direct award the requirements within the District to the top ranking Supplier in each lot. For work which is required April 2017 to March 2018 requirements the intention is to award by mini competition. The supplier with the best overall submission for each mini comp based quality / price ratio of 60/40 will be awarded the work

Area 1 — Moray West (2016/17) 1 350 m (2017/18) 7 800 m.

Area 2 — Huntly Area (2016/17) 3 500 m (2017/18) 8 750 m.

Area 3 — Durrus & South (2016/17) 1 650 m (2017/18) 3 250 m.

II.1.5)Estimated total value

Value excluding VAT: 320 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Area 1 — Moray West

Lot No: 1

II.2.2)Additional CPV code(s)

45342000

45340000

44313100

44312000

34928220

II.2.3)Place of performance

NUTS code: UKM5

NUTS code: UKM50

NUTS code: UKM62

Main site or place of performance:

Moray & Aberdeenshire This framework agreement will be split into 3 lots. Suppliers can apply for 1 or more lots.

II.2.4)Description of the procurement:

In order to prevent damage to planted trees by deer and other grazing mammals the Forestry Commission require to put in place an 18 month Framework Agreement for the supply and installation of deer fencing for Moray & Aberdeenshire Forest district.

This framework agreement will be split into 3 lots covering the 3 different Forest Management (FM) beat areas. Suppliers can apply for 1 or more lots.

Area 1 — Moray West (2016/2017) 1 350 m (2017/2018) 7 800 m

Suppliers must adhere to the Forestry Commission Technical guide for Forest Fencing Available from the Forestry Commission Web site —http://www.forestry.gov.uk/pdf/fctg002.pdf/$FILE/fctg002.pdf (where British Standards or UK quality standards are referenced suppliers should note that equivalent standards will be acceptable).

All Materials provided by the Supplier will be new.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality criterion / Weighting: 60 %

Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Area 2- Huntly area

Lot No: 2

II.2.2)Additional CPV code(s)

45342000

45340000

44313100

44312000

34928220

II.2.3)Place of performance

NUTS code: UKM5

NUTS code: UKM50

NUTS code: UKM62

Main site or place of performance:

Moray and Aberdeenshire.

II.2.4)Description of the procurement:

This framework agreement will be split into 3 lots covering the 3 different Forest Management (FM) beat areas. Suppliers can apply for one or more lots.

Area 2 — Huntly Area (2016/17) 3 500 m (2017/18) 8 750 m

All Materials provided by the Supplier will be new.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Criterion / Weighting: 60 %

Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland ) Regulations 2015.

II.2)Description

II.2.1)Title:

Area 3 Durrus & South

Lot No: 3

II.2.2)Additional CPV code(s)

45342000

45340000

44313100

44312000

34928220

II.2.3)Place of performance

NUTS code: UKM5

NUTS code: UKM50

NUTS code: UKM62

Main site or place of performance:

Moray & Aberdeenshire Forest district as detail in the specification document.

II.2.4)Description of the procurement:

This framework agreement will be split into 3 lots covering the 3 different Forest Management (FM) beat areas. Suppliers can apply for 1 or more lots.

Area 3 — Durrus & South (2016/17) 1 650 m (2017/18) 3 250 m

All Materials provided by the Supplier will be new.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Criterion / Weighting: 60 %

Price – Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 60 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Statement for ESPD 4B.5.1, 4B.5.2, 4B.5.3.

Minimum level(s) of standards possibly required:

It is a requirement of the Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below;

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = not less than 5 000 000 GBP for any one incident and unlimited in total

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Statement for ESPD 4C.1.2

Bidders will be required to provide examples which demonstrate that they have the relevant experience to deliver the Services/Supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Statement for ESPD 4C.4;

Bidders will be required to confirm that they have (or have access to) the relevant Supply Chain management and tracking systems used by them to deliver the types

of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site notice

Statement for ESPD 4C.7;

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

All timber and wood- derived products for supply or use in in performance of the contract must be independently verifiable and come from:

1. a legal source; and

2. a sustainable source.

Statement for ESPD 4C.8.1:

Bidders will be required to confirm their average annual manpower for the last 3 years.

Statement for ESPD 4C.8.2

Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

Statement for ESPD 4C.9:

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

Statement for ESPD 4C.10;

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 9

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/09/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 14/12/2016

IV.2.7)Conditions for opening of tenders

Date: 14/09/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

April 2018.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Should any question within the ESPD be subject to pass/fail scoring be scored ‘fail’ the entire bid shall be set aside and shall take no further part in the competition.

Question Scoring Methodology for Award Criteria outlined in Invitation to Tender

0 Unacceptable; Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

25 Poor; Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

50 Acceptable; Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

75 Good; Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

100 Excellent; Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Note; the buyer is using PCS-Tender to carry out this procurement process. Please note that this is a separate website and if you are not already registered, registration will be required (see your ‘Supplier Control panel’ to enable single sign-on between PCS and PCS-T)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 6508. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:457944).

VI.4)Procedures for review

VI.4.1)Review body

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
Telephone: +44 3000676038
E-mail: procurement.scotland@forestry.gsi.gov.ukInternet address:http://scotland.forestry.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/08/2016

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