Supply and Installation of Audio Visual Equipment

Supply and Installation of Audio Visual Equipment

The supply and installation of entertainments equipment to the students union a the Glasgow School of Art. Equipment to be installed includes sound and lighting equipment, staging and rigging.

United Kingdom-Glasgow: Audio-visual equipment

2013/S 142-247096

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Glasgow School of Art
167 Renfrew Street
Contact point(s): Procurement
For the attention of: Michael McLaughlin
G3 6RQ Glasgow
UNITED KINGDOM
Telephone: +44 1413534500

Internet address(es):

General address of the contracting authority: http://www.gsa.ac.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00197

Further information can be obtained from: Glasgow School of Art
167 Renfrew Street
Contact point(s): Procurement
For the attention of: Michael McLaughlin
G3 6RQ Glasgow
UNITED KINGDOM
Telephone: +44 1413534500
Internet address: http://www.gsa.ac.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Glasgow School of Art
167 Renfrew Street
Contact point(s): Procurement
For the attention of: Michael McLaughlin
G3 6RQ Glasgow
UNITED KINGDOM
Telephone: +44 1413534500
Internet address: http://www.gsa.ac.uk/

Tenders or requests to participate must be sent to: Glasgow School of Art
167 Renfrew Street
For the attention of: Michael McLaughlin
G3 6RQ Glasgow
UNITED KINGDOM
Telephone: +44 1413534500
Internet address: http://www.gsa.ac.uk/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Installation of Students Association Technical Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The Glasgow School of Art.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The supply and installation of entertainments equipment to the students union a the Glasgow School of Art. Equipment to be installed includes sound and lighting equipment, staging and rigging.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=271994

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at: http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

32321200, 31000000, 32320000, 31500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Glasgow School of Art has a requirement for entertainment technical systems for 2 venues. These include stage equipment and rigging, production lighting and performance audio, video and communications systems.
II.2.2)Information about options

Options: yes
Description of these options: There may an option to extend maintenance of the installation at the discretion of GSA for 36 months annually.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: To be considered, Tenderers must include recent accounts, which GSA will use to assess whether the business is financially viable.
Where a business is established and is required to have its accounts audited, the last 2 years audited accounts must be provided;
Or
If a business is exempt from the audit requirement, the last 2 years annual accounts must be provided and certified by an independent Chartered Accountant or accompanied by a positive banker’s reference for the bidder;
Or
If a business was recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 months prior to the application date must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder;
And:
If a business is part of a group, you will need to include similar accounts for the parent and ultimate holding companies.
Non-provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing and Tenderers will be eliminated from the tendering process.
Candidates must provide a copy of your insurance certification demonstrating:
Employers liability insurance Cover up to 5 000 000 GBP.
Public/product liability insurance for 5 000 000 GBP.
Non-provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards and Tenderers will be eliminated from the tendering process.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Tenderers or key personnel must have completed an AV installation in an entertainment environment in the previous 3 years. Please attach a case study and evidence.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 49-079540 of 9.3.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 16.8.2013 – 12:00
Place:

The Glasgow School of Art.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:271994)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: GSA will incorporate a minimum 10 calendar day Standstill Period following electronic notification to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.7.2013