Supply and Installation of Electronic Security Equipment across the Parliamentary Estate

Supply and Installation of Electronic Security Equipment across the Parliamentary Estate

Once appointed onto the Framework, mini-competitions or direct awards will be issued based on the NEC3 or NEC4 suite of contracts.

United Kingdom-London: Electrical installation work

2020/S 162-395267

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons and/or The Restoration and Renewal Delivery Authority Ltd
Postal address: Westminster
Town: London
NUTS code: UKI32 Westminster
Postal code: SW1A 0AA
Country: United Kingdom
Contact person: Richard Spear
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


FWK 1129 Supply and Installation of Electronic Security Equipment across the Parliamentary Estate

Reference number: FWK 1129

II.1.2)Main CPV code

45310000 Electrical installation work

II.1.3)Type of contract


II.1.4)Short description:

The authority is looking to engage two contractors for the supply and installation of security equipment over a maximum term of 6 years (initially a 4-year term with potentially two 12-month extensions). Once appointed onto the framework, mini-competitions or direct awards will be issued based on the NEC3 or NEC4 suite of contracts. An invitation to tender (ITT) will be issued providing full details of the framework. Works will be awarded by mini-competition or direct award, where value for money can be demonstrated. The allocation of the work via direct awards, and to maintain a position on the framework, is likely to be subject to a performance management regime using key performance indicators.

II.1.5)Estimated total value

Value excluding VAT: 25 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI32 Westminster
Main site or place of performance:

Across the Parliamentary Estate.

II.2.4)Description of the procurement:

In accordance with regulations 15(2)(a), 21(3) and 53(4) Public Contracts Regulations 2015 the procurement and performance of the contract must be accompanied by special security and confidentiality measures in accordance with administrative provisions in force by the authority aimed at protecting the confidential nature of information. The procurement will be by a three-stage process:

• Stage 1 suitability assessment: the authority will issue a suitability questionnaire (SQ) and other reference documents on 18 August 2020 to assess the suitability of the applicants that have expressed interest by registering PPCS In-Tend e-procurement site. Other documents will be made available to applicants for completion at this stage and relate primarily to the special security and confidentiality measures. The completed SQ together with the HMG Baseline Personal Security Clearance (for the key staff likely to be handling the tender documents) and non-disclosure agreement forms should be returned by 1 September 2020 at 12.00. The assessment of the SQ is estimated to commence on 2 September 2020 and be completed by 15 September 2020;

• Stage 2 application of special security (security clearance) and confidentiality measures: those suppliers that have passed the suitability assessment and provided an executed non-disclosure agreement will be required to obtain HMG baseline personal security clearance (for their key staff handling the tender documents) prior to being able to access the tender documents (only suppliers whose staff have passed the HMG baseline personal security clearance will be able to access tender documents);

• Stage 3 invitation to tender: the target date for tender documents to be issued is 20 October 2020 following the stage 2 security and confidentiality clearance process. Those suppliers that pass the SQ and can demonstrate that they can meet the special security measures (as may be updated or amended, from time to time, to meet new security requirements) applicable at this stage of the procurement will receive the tender documentation. The closing date for the tender submission is estimated to be 19 November 2020. Note that further special security measures will apply during the stage 2 tender process and, furthermore, to the successful Contractors once appointed, in respect of:

• viewing of project related documents that are deemed by the Authority to be:

— restricted, or

— highly restricted,

— during the tender period;

• meet the non-functional security requirements as evidenced in the tender returns;

• execution of a security aspects letter and information security management plan following contract award;

• comply with the parliamentary protective marking scheme regarding the marking of information;

• site operatives to obtain the HMG baseline personal security clearance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The option to extend the framework agreement by two 12-month extensions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Regulations 15(2)(a), 21(3) and 53(4) of the Public Contracts Regulations 2015 applies to this procurement. The procurement and performance of the contract must be accompanied by special security measures in accordance with administrative provisions in force by the Authority aimed at protecting the confidential nature of information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The subject-matter of the framework is linked to the commencement of the Restoration and Renewal (R&R) Programme due to commence in 2026. The works called-off under the framework are necessary and must continue up to and tie into the R&R Programme works. The proposed framework will expire in early 2025 therefore the provision of options to extend the framework term would cover this gap

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 136-335819

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/11/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The SQ/ITT documents will be accessible at the Houses of Parliament’s e-procurement portal: http://in– To access the document select the tender reference FWK1129 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In- Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding to this suitability questionnaire, and for the full uploading of documents, prior to the closing date of 12.00 noon UK time on 1st September 2020. Late submissions will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: