Supply and Installation of EPOS System

Supply and Installation of EPOS System

The University of the West of England, Bristol is pleased to invite proposals for the provision of an Electronic Point of Sale (EPOS) system.

Contract summary


  • Catering equipment – 39310000

Location of contract

BS16 1QY

Value of contract

Published date

13 September 2018

Closing date

05 October 2018

Contract start date

10 November 2018

Contract end date

10 November 2021

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



The University of the West of England, Bristol (“the University”) is pleased to invite proposals for the provision of an Electronic Point of Sale (EPOS) system in accordance with this specification and other documents included in the tender pack.
The EPOS system will be required for various catering and retail outlets, the Exhibition and Conference Centre (ECC), and other service provisions throughout the University.
We have a range of service types across the university including standard retail (a Village store and a Post Room), Table/restaurant, Mobile catering through pop ups, bar service, and branded outlets (operated by the University), conference and exhibition service and a retail store.

It is anticipated that over the coming years the University offer will change and potentially grow and so any solution should be able to take account and accommodate other retail activities in the future.
It is expected, by UWE that a new solution would have the following key features:
To have the ability to promote and communicate with customers via a range of media including websites, mobile app (in future), at till messages, email and SMS/Push notification (in future).

Payment types need to include contactless (essential Barclaycard merchant services), a range of other contactless suppliers optional, chip and pin, signature capture, cash, Apple Pay, voucher, credit note, plus the ability to create tender medias and accept other 3rd party transactions from YoYo or similar.
The card solution needs to meet the latest security standards, i.e. PCIDSS including P2PE with a QIR installer and the PED devices chosen to meet the appropriate PTS standard.
The system will need to link directly with the stock management system, Procure Wizard. This will be the most recent version in December 2018.
The system will need to link directly with the financial management system Agresso Unit 4 Business World, Milestone 5. We are expecting to upgrade to Milestone 7 next year.
That reporting is easily accessible at the POS, on the shop floor and in our back of house operation and that key reporting is easy to produce and reliable.

About the buyer

Contact name

Rosie Hale


Coldharbour Lane
BS16 1QY
United Kingdom


0117 3286686



Other information


Additional information on how to apply for this contract

Please register your interest on the HE In-Tend Portal:

Is a Recurrent Procurement Type? : No


How to apply

Please apply directly to the buyer using the contact details provided, or follow the instructions given in the notice description or information section.