Supply and Installation of External Fencing

Supply and Installation of External Fencing

Wirral Partnership Homes wishes to enter into contracts for the provision of fencing and boundary treatments at its properties across the Wirral area during 2013/14 and 2014/15.

UK-Birkenhead: Fences

2013/S 090-152921

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wirral Partnership Homes
Partnership Building, Hamilton Street
For the attention of: Tender Board
CH41 5AA Birkenhead
UNITED KINGDOM
Telephone: +44 1516063000
E-mail: tenders@wphomes.org.uk

Internet address(es):

General address of the contracting authority: www.wphomes.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Installation of External Fencing.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKD54

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Fences. Erection of fencing. Erection of railings. Bricklaying work. Wirral Partnership Homes wishes to enter into contracts for the provision of fencing and boundary treatments at its properties across the Wirral area during 2013/14 and 2014/15.
II.1.6)Common procurement vocabulary (CPV)

34928200, 45342000, 45341000, 45262520

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority is seeking to award contract(s) for the provision and installation of boundary fencing at a range of their properties located across Wirral. The Contract is to be divided into 3 Lots.
The requirement includes the removal and replacement of timber front and rear fencing and gates to dwellings and general estate timber fencing to footpaths, open spaces etc across the WPH property portfolio in Wirral. Metal fencing, mesh fencing and brick boundary walls may also require renewal within the contract period. Some properties require the replacement of timber front fencing and gates with metal fencing.
WPH reserve the right to change the design of any of the boundary treatments during the course of the contract period.
Estimated value excluding VAT:
Range: between 1 900 000 and 2 225 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Programme Fencing

1)Short description

Renewal of timber fencing and gates to properties on any of the Authorities estates. Metal fencing, mesh fencing and brick boundary walls may also be required as part of this provision.
2)Common procurement vocabulary (CPV)

44231000, 45342000, 45341000, 45262520

3)Quantity or scope

Lot 1 is for an 18 month contract comprising the removal and replacement of
timber front fencing and gates;
timber front dividing fencing;
timber screen fencing and gates between or at end of blocks (providing access to rear gardens);
timber dividing and rear boundary fencing to rear gardens; and
general estate timber fencing to footpaths, open spaces etc.
Timber fencing as described will make up the bulk of the requirement however metal fencing, mesh fencing and brick boundary walls may also require renewal within the contract period.
In addition to renewal/ replacement of existing fencing and boundary walls the requirement may include the provision and installation of timber or metal fencing and brick boundary walls to properties where such boundary fencing is not already present.
WPH reserve the right to change the design of any of the boundary treatments during the contract period.
All properties will be occupied during the course of the works.
The anticipated requirement is for replacement and renewal of existing boundary fencing to approximately 250 properties during 2013/14 and to a further anticipated 175 properties, during 2014/15.
However these figures are indicative and is for information only and volumes/ levels of business cannot be guaranteed The works may be carried out on any of WPH’s estates, within Wirral as required by the Contracting Authority
Estimated value excluding VAT:
Range: between 500 000 and 650 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Batch Fencing

1)Short description

Removal and replacement of predominantly timber fencing and gates at properties that have become vacant although may be occupied when the work is carried out.
2)Common procurement vocabulary (CPV)

44231000, 45341000, 45342000

3)Quantity or scope

Batch Fencing works at each property are generally smaller in scale and more variable in content than the Lot 1 – Programmed Fencing and may involve a small number of panels or larger lengths of fencing.
The works may be carried out on any of WPH’s estates, within Wirral as required by the Contracting Authority. WPH manage up to 1000 void properties in any one year, not all will require complete fencing renewal, some will be in flats where a whole boundary fence may be required, some single properties where a single panel may only need replacing. For information last year WPH replaced/ installed new fencing to 200 properties.
The requirement therefore is likely to be called off in batches of various sizes (as and when required based on the frequency of properties becoming void), however any figures given are indicative only based on historical information and is for information only and volumes/ levels of business cannot be guaranteed.
WPH reserve the right to change the design of any of the boundary treatments during the contract period
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Woodward Road Fencing and Boundary Treatments

1)Short description

Replacement of timber front fencing and gates and front dividing fencing with mild steel metal fencing together with the renewal of timber rear fencing and other boundary treatments as detailed below.
2)Common procurement vocabulary (CPV)

44231000, 45341000, 45342000, 45262520

3)Quantity or scope

The requirement for this Lot includes for the removal and replacement of timber front fencing and gates and front dividing fencing with mild steel metal fencing, galvanised and powder coated;
the removal and replacement of timber screen fencing and gates between end properties (providing access to rear gardens);
the removal and replacement of timber rear garden dividing and back boundary fencing;
supply and installation of protective mesh (chain link) fencing to a park area;
the construction of brick boundary walls at various locations within the estate.
The project is located on the Woodward Road Estate, New Ferry, Wirral. The Estate comprises approximately 220 properties.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 075 000 GBP
4)Indication about different date for duration of contract or starting/completion

Completion 31.3.2014
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the manner:
This procurement exercise will be conducted using a pre-qualification questionnaire. Candidates wishing to be considered for this contract must register their expression of interest by completing the PQQ as required and following the instructions therein.
Please complete the Pre- Qualification Questionnaire that can be downloaded from http://www.wphomes.org.uk/our-services/SupplierInformation.aspx and follow instructions therein for submission.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any supplier may be disqualified who does not respond to the following in the manner:
This procurement exercise will be conducted using a pre-qualification questionnaire. Candidates wishing to be considered for this contract must register their expression of interest by completing the PQQ as required and following the instructions therein.
Please complete the Pre- Qualification Questionnaire that can be downloaded from http://www.wphomes.org.uk/our-services/SupplierInformation.aspx and follow instructions therein for submission.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Economies of evaluation. Large number of interested parties anticipated. It is envisaged that a minimum number of 5, maximum number of 8 per Lot will be invited to tender, subject to meeting minimum requirements as stated in the PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WPH2013/007.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Any supplier may be disqualified who does not respond in the following manner. This procurement exercise will be conducted using a pre-qualification questionnaire (PQQ). Candidates wishing to be considered for this contract must register their expression of interest by completing the PQQ as required and following the instructions therein.
Please complete the pre-qualification questionnaire that can be downloaded at http://www.wphomes.org.uk/our-services/SupplierInformation.aspx and follow the instructions therein for completion and submission.

Tenderers should note that from 8.7.2013 Wirral Partnership Homes will be trading as Magenta Living. Magenta Living is a business name of Wirral Partnership Homes Limited, a company registered in England and Wales and a registered charity, whose registered office will be at Partnership Building, Hamilton Street, Birkenhead, Wirral, CH41 5AA.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=58597258

GO Reference: GO-201357-PRO-4787093

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Cabinet Office
London
UNITED KINGDOM

Body responsible for mediation procedures

Cabinet Office
London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.5.2013