Supply and Installation of Fencing in Hampshire

Supply and Installation of Fencing in Hampshire

Basingstoke and Deane Borough Council is acting as lead authority on behalf of the Hampshire and Isle of Wight Procurement Partnership (‘HIOWPP’) for the purpose of establishing a framework agreement for (A) Supply of Fencing Products, and (B) Supply and Installation of Fencing Products.

UK-Basingstoke: fencing, railing and safety equipment installation work

2012/S 230-378830

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Basingstoke and Deane Borough Council
Civic Offices, London Road
For the attention of: Helen Taylor-Cobb
RG21 4AH Basingstoke
UNITED KINGDOM
Telephone: +44 1256845446
E-mail: helen.taylor-cobb@basingstoke.gov.uk
Fax: +44 1256845200

Internet address(es):

General address of the contracting authority: www.basingstoke.gov.uk

Electronic access to information: www.businessportal.southeastiep.gov.uk

Electronic submission of tenders and requests to participate: www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Installation of Fencing in Hampshire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK-Hampshire.
NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Basingstoke and Deane Borough Council is acting as lead authority on behalf of the Hampshire and Isle of Wight Procurement Partnership (‘HIOWPP’) for the purpose of establishing a framework agreement for (A) Supply of Fencing Products, and (B) Supply and Installation of Fencing Products. The HIOWPP members comprise: East Hampshire District Council, Eastleigh Borough Council, Fareham Borough Council, Gosport Borough Council, Hampshire County Council, Hart District Council, Havant Borough Council, Isle of Wight Council, New Forest Borough Council, Portsmouth City Council, Rushmoor Borough Council, Test Valley Borough Council and Winchester City Council. The framework agreement will be available to all HIOWPP members, any town and parish councils in Hampshire, as defined by or under the Local Authorities (Goods and Services) Act 1970, and any state schools (excluding private schools) which fall within the geographical area of Hampshire and the Isle of Wight. Lots will consist of ‘supply only’ and ‘supply & installation’ options.
II.1.6)Common procurement vocabulary (CPV)

45340000, 45342000, 44231000, 44312000, 44313100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Contractors will be expected to supply or supply & install high quality fencing to multiple locations across the whole of Hampshire, with the framework being split into 5 Lots as detailed at Annex B. As the requirements of users of the framework agreement differ, each Lot will consist of ‘supply only’ and ‘supply & installation’ options. Suppliers may apply for multiple lots and also for either or both options. Not more than 3 suppliers will be appointed for Option (A) only, but this will not preclude a supplier from being appoinetd for both options.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Basingstoke & Deane, Hart and Rushmoor

1)Short description

(A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products
2)Common procurement vocabulary (CPV)

45340000, 45342000, 44231000, 44312000, 44313100

3)Quantity or scope

The Lot will comprise a maximum of 6 suppliers and be split into two options: (A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products, with customers being able to place orders under either option.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers may bid for either or both options. Not more than 3 suppliers will be appointed for Option (A) only, but this will not preclude a supplier from being appointed for both options.
Lot No: 2 Lot title: Test Valley and New Forest

1)Short description

(A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products
2)Common procurement vocabulary (CPV)

45340000, 45342000, 44231000, 44312000, 44313100

3)Quantity or scope

The Lot will comprise a maximum of 6 suppliers and be split into two options: (A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products, with customers being able to place orders under either option.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers may bid for either or both options. Not more than 3 suppliers will be appointed for Option (A) only, but this will not preclude a supplier from being appointed for both options.
Lot No: 3 Lot title: Eastleigh, Winchester, East Hampshire, Fareham, Gosport, Havant and Portsmouth Unitary Authority

1)Short description

(A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products
2)Common procurement vocabulary (CPV)

45340000, 45342000, 44231000, 44312000, 44313100

3)Quantity or scope

The Lot will comprise a maximum of 6 suppliers and be split into two options: (A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products, with customers being able to place orders under either option.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers may bid for either or both options. Not more than 3 suppliers will be appointed for Option (A) only, but this will not preclude a supplier from being appointed for both options.
Lot No: 4 Lot title: Isle of Wight

1)Short description

(A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products
2)Common procurement vocabulary (CPV)

45340000, 45342000, 44231000, 44312000, 44313100

3)Quantity or scope

The Lot will comprise a maximum of 6 suppliers and be split into two options: (A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products, with customers being able to place orders under either option.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers may bid for either or both options. Not more than 3 suppliers will be appointed for Option (A) only, but this will not preclude a supplier from being appointed for both options.
Lot No: 5 Lot title: Hampshire County Council

1)Short description

(A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products
2)Common procurement vocabulary (CPV)

45340000, 45342000, 44231000, 44312000, 44313100

3)Quantity or scope

The Lot will comprise a maximum of 6 suppliers and be split into two options: (A) Supply of Fencing Products; and (B) Supply & Installation of Fencing Products, with customers being able to place orders under either option.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers may bid for either or both options. Not more than 3 suppliers will be appointed for Option (A) only, but this will not preclude a supplier from being appointed for both options.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not applicable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire, available upon request to the internet address indicated in I.1, for return by 7 January 2013.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire, available upon request to the internet address indicated in I.1, for return by 7 January 2013.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire, available upon request to the internet address indicated in I.1, for return by 7 January 2013.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 25
Objective criteria for choosing the limited number of candidates: As referred to in pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

We will be utilising an electronic tendering tool for this procurement exercise. The Pre-Qualification Questionnaire (PQQ) documentation will only be available for expressions of interest online. If you would like to know more about this opportunity please visit www.businessportal.southeastiep.gov.uk to register for free and express an interest in this particular contract opportunity. Once you have expressed an interest you will receive an automated invitation e-mail containing instructions on how to access the PQQ documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below
UNITED KINGDOM

Body responsible for mediation procedures

See VI.4.2 below
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendments) Regulations 2009) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Emgland, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

27.11.2012