Supply and Installation of Fitted Furniture – Yorkshire Purchasing Organisation

Supply and Installation of Fitted Furniture – Yorkshire Purchasing Organisation

Lot 1: Supply and Installation of Fitted Furniture – Standard Specification with National Coverage.

United Kingdom-Wakefield: Furniture

2020/S 215-528559

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: YPO
Postal address: 41 Industrial Park
Town: Wakefield
NUTS code: UKE45 Wakefield
Postal code: WF2 0XE
Country: United Kingdom
Contact person: The Contracts Team
E-mail: contracts@ypo.co.uk
Telephone: +44 1924664685
Internet address(es):
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

YPO – 001019 Supply and Installation of Fitted Furniture and Supply of Library Shelving and Associated Products

 

Reference number: YPO001019

II.1.2)Main CPV code

39100000 Furniture

II.1.3)Type of contract

Supplies

II.1.4)Short description:

YPO are looking for providers to be appointed onto a framework agreement for the provision of the design, supply, fit out and installation of fitted furniture and supply only of library shelving and associated products. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

 

II.1.5)Estimated total value

Value excluding VAT: 7 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Supply and Installation of Fitted Furniture – Standard Specification with National Coverage

 

Lot No: 1

II.2.2)Additional CPV code(s)

39120000 Tables, cupboards, desk and bookcases
39141200 Worktops
39180000 Laboratory furniture
39200000 Furnishing

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot is for the supply and installation of fitted furniture with a standard specification with national coverage.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and customer service / Weighting: 20 %
Quality criterion – Name: Sustainability and added value / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/01/2021
End: 24/01/2025
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage

 

Lot No: 2

II.2.2)Additional CPV code(s)

39120000 Tables, cupboards, desk and bookcases
39141200 Worktops
39180000 Laboratory furniture
39200000 Furnishing

II.2.3)Place of performance

NUTS code: UKM SCOTLAND

II.2.4)Description of the procurement:

This lot is for the supply and installation of fitted furniture with a standard specification covering Scotland.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and customer service / Weighting: 20 %
Quality criterion – Name: Sustainability and added value / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/01/2021
End: 24/01/2025
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage

 

Lot No: 3

II.2.2)Additional CPV code(s)

39120000 Tables, cupboards, desk and bookcases
39141200 Worktops
39180000 Laboratory furniture
39200000 Furnishing

II.2.3)Place of performance

NUTS code: UKL WALES

II.2.4)Description of the procurement:

This lot is for the supply and installation of fitted furniture with a standard specification covering Wales.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and customer service / Weighting: 20 %
Quality criterion – Name: Sustainability and added value / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/01/2021
End: 24/01/2025
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25th January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4: Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage

 

Lot No: 4

II.2.2)Additional CPV code(s)

39120000 Tables, cupboards, desk and bookcases
39141200 Worktops
39180000 Laboratory furniture
39200000 Furnishing

II.2.3)Place of performance

NUTS code: UKC NORTH EAST (ENGLAND)
NUTS code: UKD NORTH WEST (ENGLAND)
NUTS code: UKE12 East Riding of Yorkshire
NUTS code: UKE2 North Yorkshire
NUTS code: UKE3 South Yorkshire
NUTS code: UKE4 West Yorkshire
NUTS code: UKF1 Derbyshire and Nottinghamshire
NUTS code: UKF21 Leicester
NUTS code: UKF22 Leicestershire CC and Rutland
NUTS code: UKF3 Lincolnshire
NUTS code: UKG1 Herefordshire, Worcestershire and Warwickshire
NUTS code: UKG2 Shropshire and Staffordshire
NUTS code: UKZ EXTRA-REGIO NUTS 1

II.2.4)Description of the procurement:

This lot is for the supply and installation of fitted furniture with a standard specification covering the North of England.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and customer service / Weighting: 20 %
Quality criterion – Name: Sustainability and added value / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/01/2021
End: 24/01/2025
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 5: Supply and Installation of Fitted Furniture – Standard Specification with South of England Coverage

 

Lot No: 5

II.2.2)Additional CPV code(s)

39120000 Tables, cupboards, desk and bookcases
39141200 Worktops
39180000 Laboratory furniture
39200000 Furnishing

II.2.3)Place of performance

NUTS code: UKF24 West Northamptonshire
NUTS code: UKF25 North Northamptonshire
NUTS code: UKH EAST OF ENGLAND
NUTS code: UKI LONDON
NUTS code: UKJ SOUTH EAST (ENGLAND)
NUTS code: UKK SOUTH WEST (ENGLAND)
NUTS code: UKZ EXTRA-REGIO NUTS 1

II.2.4)Description of the procurement:

This lot is for the supply and installation of fitted furniture with a standard specification covering the South of England.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and customer service / Weighting: 20 %
Quality criterion – Name: Sustainability and added value / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/01/2021
End: 24/01/2025
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 6: Supply only of Wooden and Metal Library Shelving and Associated Products, with National Coverage

 

Lot No: 6

II.2.2)Additional CPV code(s)

39120000 Tables, cupboards, desk and bookcases
39131000 Office shelving
39141100 Shelves
39152000 Mobile bookshelves
39155000 Library furniture

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

This lot is for the supply only of wooden and metal library shelving and associated products and available nationwide.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality and customer service / Weighting: 20 %
Quality criterion – Name: Sustainability and added value / Weighting: 20 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 25/01/2021
End: 24/01/2025
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from 25 January 2021 to 24 January 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25 January 2021 to 24 January 2025 (subject to an annual review, incorporating price negotiations and KPI performance).

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

tender documentation/ online tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please refer to the framework agreement terms and conditions located on our E-Procurement system. The web address can be found under procurement documents in ‘Communication’ Section in this notice.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

 

 

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/12/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/12/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

 

VI.3)Additional information:

 

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and

provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who

have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom

VI.5)Date of dispatch of this notice:

30/10/2020