Supply and Installation of LED Street Lighting Lanterns

Wrexham County Borough Council is seeking a contractor to undertake the supply and installation of 7606 LED Street Lighting Lanterns.

United Kingdom-Wrexham: Street-lighting equipment

2019/S 100-241726

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
United Kingdom
Telephone: +44 1978292792
E-mail: procurement@wrexham.gov.uk
NUTS code: UKL23

Internet address(es):Main address: www.wrexham.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Installation of LED Street Lighting Lanterns (Phase 3)

Reference number: Proc-19-37

II.1.2)Main CPV code

34928500

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Wrexham County Borough Council (WCBC) is seeking a contractor to undertake the supply and installation of 7606 LED Street Lighting Lanterns as part of our carbon reduction project.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

31000000

31500000

31527260

31530000

34928500

50232000

50232100

50232110

II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

Wrexham County Borough Council (WCBC) is seeking a contractor to undertake the supply and installation of 7606 LED Street Lighting Lanterns as part of our carbon reduction project.

WCBC have an opportunity to invest in new street lighting equipment that will deliver significant savings in its carbon production, energy consumption and ongoing maintenance costs.

As part of this carbon reduction project WCBC is working with a lead consultant to survey and design replacement LED Lanterns for its current non-LED Street Lighting assets totalling approximately 10 400 units. The purpose of this tender is to appoint a contractor to supply and install the 7606 LED lanterns for final phase (phase 3) of this project for completion by 31.3.2021.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed within the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/06/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/06/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

1) Register your company on the eTenderwales portal (this is only required once).

— browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— click the ‘Click here to register’ link,

— accept the terms and conditions and click ‘continue’,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender:

— login to the portal with the username/password,

— click the ‘Open Access PQQs/ITTs’ link (these are invitations to tender open to any registered supplier),

— click on the relevant PQQ/ITT to access the content,

— click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page,

— this will move the PQQ/ITT into your ‘My PQQ/ITTs’ page (this is a secure area reserved for your projects only),

— click on the PQQ/ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3) Responding to the tender:

— you can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon — Fri (8:00 — 18:00) on:

Email: help@bravosolution.co.uk

Phone: +448003684850/Fax: +442070800480

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=92462

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

In line with its vision, values and corporate objectives Wrexham County Borough Council aims to contribute to the development of the local economy and maximise community regeneration through its procurement activity

(WA Ref:92462)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
United Kingdom
Telephone: +44 1978292792

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum of 10 calendar days standstill period at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 6 months (and 30 days in certain circumstances).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/05/2019