Supply and Installation of Real Time Information System

Supply and Installation of Real Time Information System

RTI screens will be placed at major passenger interchange locations, in market and coastal towns across the two authorities. Less well used bus stops will be covered by the development of a web based RTI system.

United Kingdom-Torquay: Transport equipment and auxiliary products to transportation

2013/S 160-279563

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Torbay Council
Legal & Procurement, Torbay Council, Procurement Team, “The Attic”, Torquay Town Hall
For the attention of: Mrs Josie Medforth
TQ1 3DR Torquay
UNITED KINGDOM
Telephone: +44 1803207049
E-mail: josie.medforth@torbay.gov.uk

Internet address(es):

General address of the contracting authority: www.torbay.gov.uk

Address of the buyer profile: www.torbay.gov.uk/procurement

Further information can be obtained from: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply, installation and commissioning of a Real Time Information System
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: Torbay and Devon
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Torbay Council has been awarded financial support by the Department for Transport to install real-time information (RTI) for bus passengers around Torbay. The Better Bus Area fund aims to boost growth in bus networks, improve partnerships with bus companies and increase passenger numbers.
In addition, since the awarded funding, Devon County Council has partnered up with Torbay Council to roll out RTI for both areas. Currently the only existing RTI on offer in either authority is in the County town of Exeter. Both Councils seek to introduce a package of RTI for all bus services in Torbay, together with some supporting measures to aid bus punctuality. The aim is to boost mode share of journeys by public transport from 5% to 8% over the next 15 years, in line with the joint Torbay and Devon Local Transport Plan Policies and reduce the number of private car trips in line with the climate change strategy, by improving the public transport user experience.
RTI screens will be placed at major passenger interchange locations, in market and coastal towns across the two authorities. Less well used bus stops will be covered by the development of a web based RTI system. This takes advantage of the increasing use of Smart Phones and QR codes, to direct passengers at stops to latest travel updates. It will also allow people to access RTI wherever they are, at home, at work or in town. Passengers will be able to better plan their journeys and give confidence that their bus will turn up, reducing the number of trips by car and helping to lessen the impact of traffic growth to 2031.
Four control centres will be set up to monitor the bus network and identify delays. These will be situated with Devon County and Torbay Councils Traffic Management Teams and the control rooms of Torbay’s two largest bus operators. The delay’s caused by the 40% increased in traffic during peak summer months will be better managed on the ground, allowing all parties involved to actively manage late running buses and prevent frequent services ‘bunching up’.
It is also proposed to improve bus journey times and punctuality, by upgrading a small number of busy traffic junctions to provide bus priority. When a bus arrives at these junctions, an approaching bus would request priority through these junctions by an extended green time on the signals, subject to demand by other vehicles at the junction.
The authorities are seeking an initial five (5) year contract for the supply of back office data management, together with the media and hardware to broadcast the information to the general public, with options to extend the contract for a further three (3), plus two (2) years, providing a period of supply for a maximum of ten (10) years.
Proposed systems from suppliers must be able to combine timetable, journey and Automatic Vehicle Location (AVL) data to provide accurate and reliable information on vehicle location and the vehicles predicted arrival time at future stops served.
Vehicle location data must be obtained via existing tracking devices fitted to vehicles within the authority, such as ticket machines. No additional equipment will be permitted to be installed on vehicles to achieve the necessary data feed, other than to upgrade or activate existing kit.
The proposed solution must be able to link to existing local authority Urban Traffic Management Systems to provide signalised priority to public passenger services.
Part of the package sought is to provide maintenance and fault management services to cover the running of the proposed RTI system and to address and correct any defects, issues or problems with the system and the signs.
II.1.6)Common procurement vocabulary (CPV)

34000000, 34920000, 34990000, 34923000, 34924000, 60000000, 60100000, 60130000, 48000000, 48100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Torbay Council as the Lead Authority has partnered up with Devon County Council to roll out RTI for both areas.
Approx spend is 200,000 GBP per year for both capital for equipment and revenue for maintenance, giving a total of approx 1 million GBP at the end of the 5 year period.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

where an applicant wishes to make its application as a consortium or utilising sub-contractors the authority advises the group of organisations to select a lead applicant in whose name the PQQ/ITT/RFQ/Mini-Comp response is to be submitted. The Lead Applicant is advised to confirm precisely what the arrangements are within the PQQ/ITT/RFQ/Mini-Comp including providing the names of all of the organisations to be involved, the nature and extent of their involvement and proposals regarding the structure and management of the consortium or arrangements. Such details should enable the authority to assess the overall consortium or core supply base.
the lead applicant should provide details of the actual or proposed percentage shareholding of the constituent members within the consortium or the exact nature of and degree to which the services or works will be sub-contracted.
Applicants that wish to bid as a Consortium or sub-contractor are discouraged from also making their own individual application or from participating in consortia or providing sub-contracting arrangements for multiple lead applicants.
The authority recognises that arrangements in relation to consortia and sub-contracting may (within limits) be subject to future change. applicants should therefore respond to this opportunity in the light of the arrangements as they are currently envisaged. Applicants are informed that any future change in relation to consortia and sub-contracting must be notified to the authority during the procurement process or in the event that they are the successful contractor and in any event as soon as that change is known. the authority may then make a further evaluation of that applicant or contractor by applying the qualification criteria to the new information provided. In the event that the authority’s evaluation of the new information results in an outcome that is different from the original, the authority reserves the right to deselect that applicant from the process on those grounds and the applicant shall be notified accordingly. As such, the lead applicant shall undertake to ensure that any change to its consortium or sub-contractors shall not have a negative impact upon the arrangements.
If a consortium is not proposing to form a corporate entity, full details of alternative proposed arrangements should be provided. Where the proposed lead applicant is a special purpose vehicle or holding company, information should be provided regarding the extent to which it will call upon the resources and expertise of its members.
Please note that the authority reserves the right to require a successful Consortium to form a single legal entity in accordance with regulation 28 of the public contracts regulations 2006.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: refer to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Refer to tender documents
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: information and formalities necessary for evaluating if requirements are met:
refer to tender documents.
Minimum level(s) of standards possibly required: refer to tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
information and formalities necessary for evaluating if requirements are met:
refer to tender documents.
Minimum level(s) of standards possibly required:
refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 5
Objective criteria for choosing the limited number of candidates: Five Appliants will be invited to Tender.
Applicant’s responses to the questions will be used to determine a shortlist to be issued with full tender documentation.
Applicants must meet the mandatory requirements and have the highest scores against the selection questions in order to proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T17712PL
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 30.9.2013 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

project financed by Department for Transport.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals .htm

Body responsible for mediation procedures

Please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals .htm

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please refer to the following link, which will detail the lodging of appeals
process:
www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals .htm

VI.4.3)Service from which information about the lodging of appeals may be obtained

Please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals .htm

VI.5)Date of dispatch of this notice:16.8.2013