Supply and Installation of Self Contained Biomass Boiler Systems

Supply and Installation of Self Contained Biomass Boiler Systems

Wolverhampton City Council is seeking to establish a new framework agreement from 8.2013 with a preferred supplier, such that in the event of financial resources being approved on a project by project basis, a self contained biomass boiler plant room can be ordered directly and delivered to site.

UK-Wolverhampton: Building services

2013/S 049-079554

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton City Council
Civic Centre, St Peters Square
Contact point(s): http://www.blackcountrybusiness.co.uk
For the attention of: Haydn Poyntz
WV1 1RL Wolverhampton
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.wolverhampton.gov.uk

Address of the buyer profile: http://www.blackcountrybusiness.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to II.I.5

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

WOL – Supply and Installation of Self Contained Biomass Boiler Systems and Associated Plant and Equipment
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Wolverhampton, UK.
NUTS code UKG1,UKG2,UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Wolverhampton City Council is considering options to install biomass heating systems at various public buildings and schools. In the majority of cases this will only be practical using new self contained plant rooms positioned adjacent to existing buildings. In certain cases retrofit installations within buildings may be possible. Wolverhampton City Council is seeking to establish a new framework agreement from 8.2013 with a preferred supplier, such that in the event of financial resources being approved on a project by project basis, a self contained biomass boiler plant room can be ordered directly and delivered to site. Options will be sort for various configurations of plant, and for servicing, repair and extended warranties. Only plant on the exempted appliances register will be allowed.
The Council intends to make this Framework Agreement available for use by all Local Authorities as listed below:
District and Borough Councils:
Bromsgrove D C
Cannock Chase D C
East Staffordshire B C
Lichfield D C
Malvern Hills D C
Newcastle under Lyme B C
North Warwickshire D C
Nuneaton and Bedworth B C
Redditch B C
Rugby B C
South Staffordshire C
Stafford Borough Council
Staffordshire Moorlands D C
Stratford on Avon D C
Tamworth B C
Warwick D C
Worcester City C
Wychavon D C
Wyre Forest D C
Metropolitan Borough and City Councils:
Birmingham City Council
Coventry City Council
Dudley Metropolitan Borough Council
Sandwell Metropolitan Borough Council
Solihull Metropolitan Borough Council
Stoke on Trent City Council
Telford and Wrekin Council
Walsall Metropolitan Borough Council
County Councils:
Herefordshire Council
Shropshire County Council
Staffordshire County Council
Warwickshire County Council
Worcestershire County Council
II.1.6)Common procurement vocabulary (CPV)

71315000, 44621200, 42160000, 45331110, 44621220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The objective of this framework agreement is to develop a pre-tendered list of options (including turn key delivery for the complete project) for various plant sizes and configurations, to facilitate direct ordering of plant on a call-off basis as and when required. In each case the order will be directly from the Council.
The supplier will be required to work with the Council to assist with the development of projects, and provide all supportive information required for: mechanical and electrical design, structural design, chimney design, planning approval, environmental services approval (including flue dispersion modelling), and building regulations approval,
The supplier will also be required to provide options for servicing, extended warranty, and repairs and breakdown cover.
The contract will be awarded on the Most Economically Advantageous Tender (MEAT) in terms of 70 % Price and 30 % Quality. At tender stage these suppliers invited to tender will be required to complete a further questionnaire for which the price and quality criteria will be fully detailed.
Estimated value excluding VAT:
Range: between 1 000 000 and 10 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and bonds required by the Council will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful suppliers performance will be monitored through Key Performance Indicators throughout the lifetime of the contract, for which details will be set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All bidders will be asked to confirm in a Pre Qualification Questionnaire that none of the conditions set out in Article 45 of Directive 2004/18/EC apply to their organisation or expression of interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Pre Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required: As set out in the PQQ
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be required to complete a Pre Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AMP120018
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.3.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Interest in this contract process should be expressed via the Black Country Tendering Portal www.blackcountrybusiness.co.uk

The Council reserves the right to cancel the procurement and not to proceed with the contract.
The Council also reserves the right not to award a contract or to award a contract for parts or part of the services only.
The Council will not, under any circumstances, reimburse any expense incurred by bidders in preparing their PQQ or tender submissions.
Under this procurement / project the service provider is required to actively participate in the economic and social regeneration of the locality of and surrounding the place for the lifetime of the contract. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council shall exercise a mandatory standstill period prior to awarding the contract, at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.3.2013