Supply and Installation of Solar Photovoltaic Panel Systems

Supply and Installation of Solar Photovoltaic Panel Systems

Supply and Installation Solar Photovoltaic Panel Systems and Associated Equipment – Central Southern England Multi Contractor Framework.

United Kingdom-Portsmouth: Solar panel roof-covering work

2020/S 005-005951

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Installation Solar Photovoltaic (PV) Panel Systems and Associated Equipment — Central Southern England Multi Contractor Framework

II.1.2)Main CPV code

45261215

II.1.3)Type of contract

Works

II.1.4)Short description:

Portsmouth City Council — the ‘Council’ — is inviting tenders for inclusion onto a multi contractor framework agreement covering Central Southern England that will be used to let the design, supply and installation of solar PV systems and associated equipment such as, but not limited to, battery storage retrofit and electric vehicle charging points. The Council is aiming to have established the framework agreement by April 2020. Once in place the agreement will run for a duration of 4 years extendable in increments to be agreed to a maximum term of 8 years.

The framework agreement will be established via evaluation of tenders submitted for a project concerning the design, supply and installation of 250 kW solar photovoltaic (PV) and 10 No 5 kW batteries at Hilsea Industrial Centre, Portsmouth. The Council is running the procurement process in accordance with the open procedure. The closing date for submission of tenders is 17.2.2020 14.00.

II.1.5)Estimated total value

Value excluding VAT: 500 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

09331000
09332000
31400000
31158100
42511110
31500000
45261000
45232000
45310000
45311000
45315000
45315100
45315300
45317300
45317200
45351000
45400000
71000000
71250000
71320000

II.2.3)Place of performance

NUTS code: UKJ3
NUTS code: UKJ2
NUTS code: UKK15
NUTS code: UKK14
NUTS code: UKK22
NUTS code: UKK21
NUTS code: UKJ21
NUTS code: UKJ22
NUTS code: UKJ25
NUTS code: UKJ26
NUTS code: UKJ27
NUTS code: UKJ28
NUTS code: UKJ31
NUTS code: UKJ32
NUTS code: UKJ34
NUTS code: UKJ35
NUTS code: UKJ36
NUTS code: UKJ37
NUTS code: UKJ14
NUTS code: UK

II.2.4)Description of the procurement:

Portsmouth City Council — the ‘Council’ — is inviting tenders for inclusion onto a multi contractor framework agreement that will be used to let the design, supply and installation of solar PV systems and associated equipment such as, but not limited to, battery storage retrofit and electric vehicle charging points. The Council is aiming to have established the framework agreement by April 2020. Once in place the agreement will run for a duration of 4 years extendable in increments to be agreed to a maximum term of 8 years.

The framework will be available for access to all contracting authorities — local authorities, universities, health, emergency services, etc. — situated within Hampshire, Isle of Wight, East Sussex, West Sussex, Dorset, Surrey, Wiltshire, Dorset and Oxfordshire who may use the agreement to install systems across their property portfolios. In addition, whilst this will not be the primary focus of business activity, the framework agreement may also be used to install systems onto private sector residential properties and privately owned commercial/industrial properties. Installation of systems to such properties will not be limited to the county areas stated above and may be delivered on a nationwide basis.

The Council has a direct pipeline of demand which will be let using the framework agreement and has established working relationships with a number of other eligible contracting authorities — 8 currently. However, the Council cannot provide any commitments or guarantees of usage whether directly or via other eligible contracting authorities.

The total value of work let via the framework agreement could range over 8 years from 100 000 000 GBP based upon current expected business growth projections to 500 000 000 GBP if a significant level of further demand is brought forward by developing further relationships with public and private sector customers. The upper value estimate of 500 000 000 GBP is non-binding on the Council who may let significantly higher values of work via the framework agreement to meet demand.

The framework agreement will be established via evaluation of tenders submitted for the following live Council project:

Hilsea Industrial Centre:

Design, supply and installation of 250 kW solar photovoltaic (PV) and 10 No 5 kW batteries. Start on site 27.4.2020 and estimated works duration of 8 weeks.

The project will be let on an individual basis to the tendering contractor who achieves the highest score following assessment of submitted bids under a JCT minor works contract w/ Contractors design. That contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement. The framework agreement will be let using the Council’s standard framework terms.

A framework tiering system will be established with a primary tier made up of the highest scoring 6 contractors and a secondary tier of the next highest 6 contractors on a ranked basis. Call-off contracts will generally be let via mini-competition but may also be let via direct award. For information on the tiering system operation and call-off options refer to Section II.2.11).

A site visit and bidders briefing will be held at the Central Library on Monday 20th January 10 a.m. and Tuesday 21st January 10 a.m.

The Council is running the procurement process in accordance with the ‘Open’ procedure as defined with the Public Contracts Regulations (2015) in line with the following programme:

— tender issue — 8.1.2020,

— site visit and bidders briefing — 20.1.2020 and 21.1.2020,

— clarification deadline — 31.1.2020 12.00,

— tender return deadline — 17.2.2020 14.00,

— interviews (if required) — W/C 2.3.2020,

— standstill period — 16.3.2020-27.3.2020,

— framework award — April 2020.

Tender documentation and joining instruction for the site visit and bidders briefing are accessible via the Council’s eSourcing solution which is accessible free of charge via: https://in-tendhost.co.uk/portsmouthcc/aspx/home/

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Once in place the agreement will run for a duration of 4 years extendable in increments to be agreed to a maximum term of 8 years.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The majority of call-off contracts will be let using the JCT Minor works contract w/Contractors design or the JCT Intermediate construction contract w/Contractors design, however the full suite of JCT contracts may be utilised. The majority of call-off contracts will be let via traditional single stage tender — whether via mini-competition or direct award. However alternative procurement strategies such as 2 stage open book partner contracting may also be utilised. There will be no upper or lower value constraints in respect of project contracts let by via the framework. However, most works will fall between a value range of 100 000 GBP-200 000 GBP, although there is a trend towards higher value call-off contracts which will increase average values over the course of the agreement.

A framework tiering system will be established with a primary tier made up of the highest scoring 6 contractors and a secondary tier of the next highest 6 contractors on a ranked basis. For standard works the secondary tier will be held in reserve and only be invited to take part in mini-competitions where the primary tier has been reduced in number. The secondary tier may also be invited to take part in mini-competitions for non-standard works — high value, alternative procurement/contracting strategies, etc. — or for works required at geographical locations that are a significant distance from the project works to establish the framework. The results of these mini-competitions may be used to establish additional primary tiers for future non-standard/high value/geographically distant works.

To ensure that the primary tier remains competitive over the course of the framework agreement both tiers of the contractors may be invited to bid for standard works with the results of the mini-competition used to re-establish the primary and secondary tiers.

Call-off contracts will generally be let via mini-competition but may also be let via direct award in, but not limited to, the following circumstances:

— time of the essence requirements/lower value works/capacity — award on ranked basis subject capacity and performance,

— repeat work/system expansion — award to supplier who undertook initial installation at site or at a site in close proximity,

— private sector customer choice — award to relevant supplier if customer has a strong preference,

— supplier led private sector business opportunity — award to supplier who brings the opportunity to the relevant contracting authority.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

NICEIC (Commercial Level), NAPIT, ECA or equivalent.

Solar PV Microgeneration Certification scheme or equivalent.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Long term capital works programmes.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/01/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/02/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Winter 2023/2024.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/01/2020