Supply and Installation of Virtual Reality Room

United Kingdom-Birmingham: Miscellaneous evaluation or testing instruments

2015/S 046-078681

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aston University
Aston Triangle
Contact point(s): https://in-tendhost.co.uk/astonuniversity/aspx/Hom
For the attention of: Jason Goodwin
B4 7ET Birmingham
UNITED KINGDOM
Telephone: +44 1212044392

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/astonuniversity/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/astonuniversity/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Registered Charity Higher Education Sector

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Immersive Virtual Reality Room.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision, installation and 5 years maintenance and support for a 4 wall virtual reality room (approx. 3 m cube, for sound and vision), sometimes known as a CAVE and associated software and libraries. In addition to conventional head and body tracking, we also need provision for eye tracking and for 3D projectors to operate in both active and passive modes.
The Immersive Virtual Reality Room is to be used for teaching and research into visual perception and human behaviour coupled to electrophysiological recordings. Thus, the software provision must be suitable for writing customized experiments in which we have precise control of timing parameters (both input and output), allowing programmed events to be triggered by human actions. We expect the facility to continue to be used beyond the initial 5 years funding period.

II.1.6)Common procurement vocabulary (CPV)

38900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Scope of contract is listed in the ITT.
Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: N/A.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.
Minimum level(s) of standards possibly required: As stated in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the ITT.
Minimum level(s) of standards possibly required:
As stated in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EU/197/0115/IVRR

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 6-006193 of 9.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.3.2015 – 12:00

Place:

Via In-Tend on line procurement portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.3.2015