Supply and Maintenance Cisco Hardware

Supply and Maintenance Cisco Hardware

The supply of Cisco hardware, the provision of hardware and software support and professional services (when required).

UK-Dudley: computer support and consultancy services

2012/S 30-048404

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dudley MBC
Council House, Priory Road
Contact point(s): Procurement Services
For the attention of: Mr. R. Walden
DY1 1HF Dudley
Telephone: +44 1384812714
Fax: +44 1384814831

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

DUD Cisco hardware – supply and maintenance 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Within Dudley MBC.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 340 000 and 10 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of Cisco hardware, the provision of hardware and software support and professional services (when required).
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract will be available to other Councils and Public Bodies within the West Midlands region. The West Midlands Councils permissible to use this framework are listed in the tender document or at

Without knowing how many contracting Authorities may take advantage of this framework no accurate upper limit on value may be given.
Dudley MBC cannot guarantee the volume of business that this contract will generate.

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.7.2012.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.3.2012 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 26.3.2012 – 12:01

Dudley MBC.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and Officers of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The successful Contractor is required to take account of sustainable development e.g. environmental, social and economic impacts of delivery and to actively participate in the protection of the environment. Accordingly contract performance and conditions may relate in particular to social and environmental considerations.
Please note that estimated spend figures provided in this notice are based on historical information and cannot be guaranteed under this contract.
Dudley MBC will be utilising its e-procurement portal In-Tend for this procurement exercise. The tender should be received no later than 26.3.2012 at (noon) 12:00 hours and will be available for download until 23:59 hours on 25.3.2012. URL:

To access documents bidders are required to register with the web site. This may be done in 2 ways:
1) Use the Register/Sign In button located on the Home screen or
2) Find the project under the All Opportunities link and use the Express Interest button.
Companies who have previously registered with the webs ite will invited to input their login detail.
New Users will be invited to go through the Registration wizard. New users, upon registration will receive an automatic notification of their unique login details. Once an expression of interest has been accepted by the system, users must log back into the system to access documents. Now they will appear under the My Tenders tab. Further assistance with the system may be obtained by contacting the System Administrator on +44 1384812714 or Guidance documents are also published under the Help screen which can be found on the home screen at

Please note that the estimates given above for the potential value of this framework agreement cannot be guaranteed by the framework owner. They are based on the best available knowledge at the time of compiling this Notice.
Where information is absent the Framework owner has taken their own estimated contract value and extrapolated this to give potential bidders an indication of the potential value of this framework agreement.
Please note that this is subject to the individual requirements of each potential participant.
No potential participating Authority/organisation can guarantee the level of business that may be generated by this arrangement.
The Council/framework owner expressly reserves the right;
I) Not to award any contract as a result of the procurement process commenced by publication of this notice
II) To make whatever changes it sees fit to the content and structure of the tendering competition
III) To award contract(s) in respect of any part(s) of the requirement covered by this notice; and
IV) To award contract(s) in stages and in no circumstances will the Council be liable for any costs incurred by candidates

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: