Supply and Maintenance of a Library RFID System and Associated Services
Leicester City Council (“The Council”) requires an RFID (Radio Frequency Identification) system to provide fully accessible library self-service facilities at Leicester Central Library and at least three community libraries within Leicester City.
UK-Leicester: library automation equipment
Section I: Contracting authority
Leicester City Council
B Block, 4th Floor, New Walk Centre, Welford Place
LE1 6ZG Leicester
Telephone: +44 1162527697
Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
NUTS code UKF21
30238000, 48160000, 39155100, 35121000, 35121600, 35121300, 92511000, 50312610, 50312600, 50323100
— RFID tags for all items of stock located at these libraries, including AV materials,
— Staff pads to enable members of staff to process tagged items in the back office, and also at staff points in the public library area,
— Customer self-service terminals with payment/change facility, and with the option of processing card payments which must have an interface with our income management system which is currently provided by Capita Software Services,
— Security gates for Leicester Central Library and potential consideration to include other libraries.
The RFID may optionally interface with our current library management systems to deliver:
— Hand held scanners for stock management purposes,
— Security solutions for AV self-service transactions.
The system must be capable of operating without any staff intervention during specified non-staffed opening hours to deliver extended opening hours at the community libraries located in shared buildings such as Community Centres and Leisure Centres.
The system must be capable of dealing with high volumes of transactions at the busy Leicester Central Library, providing an intuitive and efficient customer interface, and being capable of processing multiple items concurrently.
The system must be able to process existing library borrower cards which use pre-printed barcodes, and must issue printed transaction receipts.
In addition the system must allow for frequent configuration updates, preferably deliverable over the network from a central control module. Full statistical analysis must be available on a unit by unit and location by location basis.
Full installation and on-going maintenance and support will be required for the lifetime of hardware and software.
The contract is for 4 years with options to extend for +1 + 1 + 1 years at the sole discretion of the Council.
Any queries with regard to this project must be received (via the tenderbox) by 14:00hrs on Thursday 15.11.2012.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: BSA292NR72. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 14:00hrs on 26.11.2012. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email firstname.lastname@example.org.
Under no circumstances will tenders be accepted which arrive after the due date and time for receipt, except where the Council is satisfied that the failure is solely due to a malfunction within the BiP Tender Box System other than one caused or contributed to by the tenderer whether through failure to follow instructions or otherwise.
Estimated value excluding VAT: 500 000 GBP
Section III: Legal, economic, financial and technical information
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
As per the contract documentation.
Section IV: Procedure
Section VI: Complementary information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121025-PRO-4342517.
VI.5)Date of dispatch of this notice:25.10.2012