Supply and Maintenance of Decontamination Equipment

Supply and Maintenance of Decontamination Equipment

Tender for the Provision of Maintenance, Servicing and Validation of Decontamination Equipment, including Water Sampling of Endoscope Wasters and R/O Units.

UK-London: Decontamination equipment

2013/S 095-162129

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s Health Partners
C/o Guy’s & St Thomas’ NHS Foundation Trust, 2nd Floor, New City Court, Guy’s Hospital, Great Maze Pond
Contact point(s): Procurement
For the attention of: Tarvinder Bhungle
SE1 9RT London
UNITED KINGDOM
Telephone: +44 2071885343
E-mail: tarvinder.bhungle@gstt.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Health/NHS
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As per PQQ documents
As per PQQ documents
As per PQQ documents
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Tender for the Provision of Maintenance, Servicing and Validation of Decontamination Equipment, including Water Sampling of Endoscope Wasters and R/O Units.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Decontamination equipment. Endoscopy, endosurgery devices. Repair and maintenance services of medical equipment. Tender for the Provision of Maintenance, Servicing and Validation of Decontamination Equipment, including Water Sampling of Endoscope Wasters and R/O Units.
II.1.6)Common procurement vocabulary (CPV)

42924720, 33168000, 50421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 – Maintenance and Servicing of Decontamination Equipment.
Lot 2 – Authorising Engineer.
Lot 3 – Periodic Validation Testing of Decontamination Equipment.
Lot 4 – Water Sampling of Endoscope Washers and R.O. Units.
Estimated value excluding VAT:
Range: between 200 000 and 800 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Maintenance and Servicing of Decontamination Equipment

1)Short description

Maintenance of Sterilizers, Washer Disinfectors and Endoscope Washers.
2)Common procurement vocabulary (CPV)

50421000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Authorising Engineer

1)Short description

To carry out the role of Authorising Engineer of Trust Decontamination.
2)Common procurement vocabulary (CPV)

42924720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Periodic Validation Testing

1)Short description

To carry out weekly, quarterly and annual validation testing of Sterilizers, Washer Disinfectors and Endoscope Washers.
2)Common procurement vocabulary (CPV)

42924720

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Water Sampling of Endoscope Washers and R.O. Units

1)Short description

Water sampling of Endoscope Washers and associated RO supply units.
2)Common procurement vocabulary (CPV)

33168100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per PQQ document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per PQQ document.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As per PQQ document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As per PQQ document.
Minimum level(s) of standards possibly required: As per PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
As per PQQ document.
Minimum level(s) of standards possibly required:
As per PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As per PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T2193.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.6.2013 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.6.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Service providers must read this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on http://www.delta-esourcing.com/delta/index.html

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the delta homepage. Service providers must log in, go to your response manager and add the following access code: Z96J27F2EK. The deadline for submitting your response(s) is 13.6.2013 – 9:00. Please ensure that you allow yourself plenty of time when submitting your tender prior to the closing date and time, especially if you have been asked to upload documents. In order to overcome file size difficulties we request that tender submissions are completed in ‘Word’ or similar. Attachments to the response should be compiled into one zip file.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Decontamination-equipment./Z96J27F2EK

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/Z96J27F2EK

GO Reference: GO-2013515-PRO-4806433.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

AS per PQQ

Body responsible for mediation procedures

King’s Health Partners
C/o Guy’s & St Thomas’ NHS Foundation Trust, 2nd Floor, New City Court, Guy’s Hospital, Great Maze Pond
SE1 9RT London
UNITED KINGDOM
Telephone: +44 2071887188

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

15.5.2013