Supply and Maintenance of Fire Equipment

Supply and Maintenance of Fire Equipment

Servicing and Supply of Portable Fire Equipment including the provision of fire associated services.

UK-Dorchester: repair and maintenance services of firefighting equipment

2012/S 175-288928

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council on behalf of the Pro5 Group
Dorset Procurement, Dorset County Council, County Hall
For the attention of: Mrs Dawn Adams
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221271
E-mail: d.d.adams@dorsetcc.gov.uk
Fax: +44 1305228567

Further information can be obtained from: supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following procurement portal. http://www.supplyingthesouthwest.org.uk. New users will be required to register into the system and clear instructions are given and contact point available within the portal to provide supplier help. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities.
Internet address: http://www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following procurement portal. http://www.supplyingthesouthwest.org.uk. New users will be required to register into the system and clear instructions are given and contact point available within the portal to provide supplier help. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities.
Internet address: http://www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: supplyingthesouthwest.org.uk
All documentation relating to this process is hosted on the following procurement portal. http://www.supplyingthesouthwest.org.uk. New users will be required to register into the system and clear instructions are given and contact point available within the portal to provide supplier help. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to view all opportunities.
Internet address: http://www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Servicing and Supply of Portable Fire Equipment including the provision of fire associated services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Central Buying Consortium (CBC), Eastern Shires Purchasing Organisation (ESPO), North Eastern Procurement Organisation (NEPO), Yorkshire Purchasing Organisation (YPO), and the wider public sector have agreed to work together as ‘Pro5’, recognising that local authorities are facing increasingly demanding efficiency and improvement agendas and have a requirement placed upon them to respond to these demands by providing more effective procurement solutions.
With a combined purchasing power of in excess of 3 billion GBP per annum, Pro5 will identify aggregation opportunities in key market areas and engage the market accordingly. This approach of more aggregation, and thus increased volumes to the market, is intended to promote a market response which will deliver better deals and more effective contract arrangements than if local authorities and other public sector bodies continued to work separately. Furthermore it will assist authorities in improving environmental and sustainability performance.
For details on the Pro5 group see http://www.pro5.org.

Whilst principally the framework is available for use by all local authorities across the UK, the Framework will also be open for use by other public sector bodies. Full details of the classification of potential Contracting Bodies and End User’s geographical areas and organisation classification as below:
Potential Contracting Bodies / End User Establishments and Geographical Areas -.
Regions in England: Main Regions:- East Midlands, West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London, or to individual administering Councils. See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm.

Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.direct.gov.uk/en/Dl1/Directories/DevolvedAdministrations/DG_4003601.

Scotland: Administered across 32 Council areas. See link:http://www.direct.gov.uk/en/Dl1/Directories/DevolvedAdministrations/DG_4003604.

Wales: Administered across 22 Council areas. See link:http://www.direct.gov.uk/en/dl1/directories/localcouncils/dg_065241.

Classification of End User Organisations -.
Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links: http://www.schoolswebdirectory.co.uk/index.php http://www.ukschoolsdirectory.net/searchresult.php

Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services. See links: http://www.police.uk/forces.htm http://www.police-information.co.uk/police-directory/index.php?category=6 http://www.psni.police.uk/index.htm http://www.scottish.police.uk/ http://www.fireservice.co.uk/information/ukfrs.php#s http://www.nifrs.org/locations.php http://www.mcga.gov.uk/c4mca/mcga07-home.htm

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services. See links: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.hscni.net/index.php?link=trusts http://www.engage.hscni.net/partners/NIAS.html http://www.show.scot.nhs.uk/organisations/index.aspx http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure

Central Government Departments & their Agencies. See link: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm.

Registered Charities. See links: http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ http://www.dsdni.gov.uk/ccni.htm.

Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link: http://www.idea.gov.uk/idk/core/page.do?pageId=7175736.

NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 39
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 000 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Purpose of the Framework: Dorset County Council is seeking tenders on behalf of the Pro5 Group for the servicing and supply of portable fire equipment including the provision of fire associated services.
The Framework Agreement is for the performance of the services of inspecting, testing and maintaining all fire extinguishers, hose reels, fire blankets and for the supply of goods, spare parts or entire apparatus.
The inspection and service of portable fire equipment are required to ensure that such equipment are maintained appropriately, and conforms to BS5306-8 (and any subsequent standard), in accordance with The Regulatory Reform (Fire Safety Order 2005), and all current Health and Safety requirements and relevant codes of practice.
The Framework Agreement also includes the provision of fire associated services as an optional route of supply for Contracting Bodies.
The period of the Framework to be 2 years commencing on 1.1.2013 with provision to extend for a further 2 years, subject to satisfactory performance, making a possible term of 4 years.
II.1.6)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Structure of Framework: The Framework is split over the following Lots based on per Regions of England. The Council is seeking to award a maximum of three Contractors per Lot and Tenderers may tender for a single Lot or all Lots:
(Lots 1 – 12 for Servicing and Supply of Portable Fire Equipment).
Lot 1 – East Midlands; Lot 2 – East of England; Lot 3 – North East England; Lot 4 – North West England; Lot 5 – South East England; Lot 6 – South West England; Lot 7 – West Midlands; Lot 8 – Yorkshire & Humber; Lot 9 – London; Lot 10 – Scotland; Lot 11 – Wales; Lot 12 – Northern Ireland; Lot 13 – Supply of Portable Fire Equipment Only (National Coverage).
Tenderers to submit pricing for the following different pricing methods for the inspection of portable fire equipment. Tenderers must provide all three pricing methods, to offer a selection to the Contracting Bodies or End User:- Option A – based on Fully Inclusive Package; Option B – based on Semi-Inclusive Package; Option C – based on Basic Package.
Estimated value excluding VAT:
Range: between 12 000 000 and 25 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: East Midlands

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for East Midlands.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: East of England

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for East of England.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: North East England

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for North East England.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: North West England

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for North West England.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: South East England

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for South East England.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: South West England

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for South West England.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: West Midlands

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for West Midlands.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Yorkshire and Humber

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for Yorkshire and Humber.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: London

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for London.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Scotland

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for Scotland.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Wales

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for Wales.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Northern Ireland

1)Short description

Servicing and supply of portable fire equipment including the provision of fire associated services for Northern Ireland.
2)Common procurement vocabulary (CPV)

50413200, 35111000, 35111300, 35111500, 45343200, 45343000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Supply of Portable Fire Equipment Only (National Coverage)

1)Short description

Supply of portable fire equipment only on a national coverage.
2)Common procurement vocabulary (CPV)

35111000, 35111300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SWCE-8XMBCBE
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 23.10.2012 – 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Contracting Bodies are permitted to use the Framework as follows in accordance with Regulation 19 of the Public Contracts Regulations 2006 (and any subsequent amendment or re-enactment thereof): By Calling Off / Direct Award – If a Contracting Body decides to source Goods or Services through the Framework Agreement it may award a Call-Off Contract in accordance with the terms laid down in the Framework Agreement without reopening competition; By Conducting Further Competition – Where the terms laid down in the Framework Agreement are not precise or complete enough for the particular call-off, further competition will be held with all those Contractors within the Framework Agreement capable of meeting the particular need.
Tenderers are further advised of the following in respect of further competitions: Some Contracting Bodies may opt to use electronic methods for running their further competitions, and that evaluation of tenders will be included within electronic process; Equally, some Contracting Bodies may opt to use non-electronic methods; Interview, presentations and/or site visits may be required as part of the process at further competition stage; An electronic reverse auction may be conducted as part of the contract award process at further competition stage (even though an e-Auction is not being used to appoint Contractors onto the Framework itself).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.9.2012