Supply and maintenance of light commercial vehicle fleet

Supply and maintenance of light commercial vehicle fleet

The supply (including financing thereof by way of hire, finance lease or operating lease) of approximately 150 (possibly more) light commercial vehicles comprising in various quantities tipper trucks (1 and 3 way), pick up trucks, flat bed trucks, drop side trucks, vans.

United Kingdom-Newcastle-under-Lyme: Vehicle-fleet management services

2013/S 150-260553

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aspire Housing Limited
Kingsley, The Brampton
For the attention of: Phil Taylor
ST5 0QW Newcastle-under-Lyme
UNITED KINGDOM
Telephone: +44 1782854870
E-mail: ptaylor@aspiregroup.org.uk
Fax: +44 1782715498

Internet address(es):

General address of the contracting authority: http://www.aspiregroup.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Enterprising Futures Limited
Kingsley, The Brampton
ST5 0QW Newcastle-Under-Lyme
UNITED KINGDOM

Furniture Mine Limited
Kingsley, The Brampton
ST5 0QW Newcastle-Under-Lyme
UNITED KINGDOM

Aspire Group (Staffordshire) Limited
Kingsley, The Brampton
ST5 0QW Newcastle-Under-Lyme
UNITED KINGDOM

Realise Foundation
Kingsley, The Brampton
ST5 0QW Newcastle-Under-Lyme
UNITED KINGDOM

Project Management (Staffordshire) Limited
Kingsley, The Brampton
ST5 0QW Newcastle-Under-Lyme
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply (including financing), maintenance and management of light commercial vehicle fleet.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: UK (England).
NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The supply (including financing thereof by way of hire, finance lease or operating lease) of approximately 150 (possibly more) light commercial vehicles comprising in various quantities tipper trucks (1 and 3 way), pick up trucks, flat bed trucks, drop side trucks, vans (including Luton type vans and box vans), mini buses and crew buses for the benefit and use of the Contracting Authority and those organisations referred to in Clause VI.3 below. All vehicles will be either petrol or diesel engines and either manual or automatic transmission.
II.1.6)Common procurement vocabulary (CPV)

50111100, 50118400, 34310000, 34300000, 34134200, 34136000, 34140000, 34131000, 34130000, 34114400, 34110000, 34100000, 50111110, 50111000, 50112000, 50110000, 50100000, 34111000, 34115000, 34115200, 34134100, 34136100, 34136200, 50000000, 50112100, 50112200, 50114000, 50114100, 50114200, 50118100, 50118200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Approximately 150 light commercial vehicles of different types and described at II.1.5 above.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract term will either be for 5 years or for 4 years with the option of a 1 year extension at the Contracting Authority’s discretion and election.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Performance bonds, warranties, deposits and/or parent company guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangments will be set out in the contract documents and the Invitation to Tender Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of organisations submitting an acceptable offer, it will be necessary for them to provide an undertaking that each company shall be jointly and severally responsible for the due performance of any contracts between any member of the Aspire Group and such organisations.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful suppliers will be required to actively participate in working collaboratively with each other to promote continuous improvement and in the achievement of social, employment and environmental policy objectives. Accordingly, relevant performance conditions may be included in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 26 of the Public Contract Regulations 2006 (as amended), and as set out in PQQ. The completed request to participate (“the PQQ”) must be completed and returned in accordance with its instructions, by the deadline listed in Section IV.3.4 of this Contract Notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and formalities set out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 26 of the Public Contract Regulations 2006 (as amended), and as set out in PQQ. The completed request to participate (“the PQQ”) must be completed and returned in accordance with its instructions, by the deadline listed in Section IV.3.4 of this Contract Notice.
Minimum level(s) of standards possibly required: As described in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and formalities set out in Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 26 of the Public Contract Regulations 2006 (as amended), and as set out in PQQ. The completed request to participate (“the PQQ”) must be completed and returned in accordance with its instructions, by the deadline listed in Section IV.3.4 of this Contract Notice.
Minimum level(s) of standards possibly required:
As described in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As described in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PRO/OJEU/01/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The procurement exercise begun by publication of this Contract Notice is for the benefit of all members of the Aspire Group: The Contracting Authority – Aspire Housing Limited – (“AHL”) is a Contracting Authority in its own right and is taking the lead role as Contracting Authority in this procurement and is acting for and on behalf of all of the members of the Aspire Group namely Aspire Group (Staffordshire) Limited, PM Training (Staffordshire) Limited, Enterprising Futures Limited, Furniture Mine Limited and The Realise Foundation. Accordingly, the contract to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice will be entered by the Contracting Authority in its own right and for and on behalf of all other members of the Aspire Group (including all those organisations named in the preceding sentence and any organisation which may become a member of the Aspire Group during the contract) who may, as provided for in the contract use it for the supply to them and management and maintenance of commercial vehicles pursuant to this procurement exercise.
The Aspire Group is a social business that provides housing, training and neighbourhood services. The Group is made up of:
— Aspire Group (Staffordshire) Limited – which is the ultimate parent company for the group.
— Aspire Housing Limited (“AHL”) – which owns around 8,500 homes and shops in Staffordshire and Cheshire and manages around 500 homes for Stoke on Trent Housing Society. AHL provides services to more than 20,000 customers including general needs housing for rent and shared ownership, sheltered housing, extra care housing and help for people to live independently. AHL employs approximately 150 trades persons that currently use approximately 90-100 non HGV vehicles ranging from small vans to large vans, pick ups and tippers under its current supply arrangements;
— Enterprising Futures Limited – this is the social enterprise arm of the Aspire Group and comprises PM Training (Staffordshire) Limited and Furniture Mine Limited. PM Training Limited provides training and employment opportunities in Stoke-on-Trent, Newcastle-under-Lyme, Stafford and Staffordshire Moorlands. It also provides direct services to councils and housing associations through AHL’s Homeworks service. Furniture Mine recycles furniture and white goods and passes them on to people in need. Enterprising Futures Limited currently has a fleet of approximately 50–60 non HGV vehicles ranging from small vans to large vans, pick ups and tippers, mini buses and crew buses. During the contract to which this procurement exercise relates some of those vehicles will require to be placed;
— The Realise Foundation which is the regeneration charity of the Aspire Group that supports apprenticeships life long learning and environmental improvement.
The Contracting Authority requires a fleet of commercial light vehicles of the type referred to in Section II.1.5 of this Contract Notice to be supplied (including the financing thereof), managed and maintained under a contract to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice.
The requirement under the contract will be for the provision of approximately 90-100 non HGV vehicles of the type referred to in Section II.1.5 of this Contract Notice, including the financing thereof (with the option to return vehicles earlier than on expiry of the supply arrangement and/or at expiry or earlier to purchase certain of the vehicles); and the provision of fleet management, fleet maintenance and fleet servicing to provide a full manufacturer’s recommended maintenance and servicing programme along with emergency repairs and including the provision on loan of replacement vehicles during planned and emergency servicing maintenance and repair.
The Contracting Authority (“AHL”) anticipates it shall require vehicles within the initial two or three months after any contract is awarded and possibly on a phased basis to allow for implementation of accompanying systems and procedures. The requirement for the remainder of the vehicles is more flexible both in terms of numbers and timing of supply so that the successful provider may expect to supply vehicles periodically and in smaller numbers to reflect the needs of the relevant Aspire Group organisation as and when existing vehicles need to be replaced and to match the needs of that organisation.
Additionally, the Contracting Authority anticipates that members of the Aspire Group may wish to purchase from the current supplier of vehicles to the Aspire Group under the existing arrangements in place with that supplier, up to fifteen (15) of the existing light commercial vehicle fleet which vehicles and certain other existing vehicles may also be maintained and managed under the awarded contract.
The Contracting Authority and/or other members of the Aspire Group may be tendering a vehicle tracking service separately to the supplies and services within the procurement exercise begun by publication of this Contract Notice or may, at their option, require the provision by the successful service provider of such a service. If a vehicle tracking service is not tendered, then the fleet management aspect of the tendered service may need to be compatible with and to allow for integration into and interface with such a tracking service (if it is provided by another service provider) during the life of the contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day standstill period at the point information on the award of contracts being advertised in this Contract Notice is communicated to tenderers. The Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Under the Public Procurement (Miscellaneous Amendments) Regulations 2011 any such action must be brought within 30 days of knowledge of the alleged breach. Where a contract has not been entered into, the High Court may order the setting aside or suspension of the Award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the High Court may generally only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072763000

VI.5)Date of dispatch of this notice:

31.7.2013