Supply and Maintenance of Mobile Catering Furniture

Supply and Maintenance of Mobile Catering Furniture

Pembrokeshire County Council are the lead authority in terms of this framework arrangement on behalf of the Welsh Purchasing Consortium.

United Kingdom-Haverfordwest: Repair and maintenance services of catering equipment

2015/S 112-202523

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pembrokeshire County Council
County Hall, Pembrokeshire
Contact point(s): Procurement Service
For the attention of: Nia Evans
SA61 1TP Haverfordwest
Telephone: +44 1437775907
Fax: +44 1437776510

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Pembrokeshire County Council

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: electronically through etenderwales

Tenders or requests to participate must be sent to: electronically through etenderwales

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

A number of Welsh Local Authorities listed in the specification

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The Supply and Maintenance of Mobile Catering Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Wales.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Pembrokeshire County Council are the lead authority in terms of this framework arrangement on behalf of the Welsh Purchasing Consortium (WPC). Consequently all documentation will be issued by and must be returned to them. The Framework Agreement will enable the participating Authorities, together with any other specified Employers to appoint providers of Mobile Catering Furniture and the subsequent servicing, repair and maintenance. The initial scoping exercise used to gauge the level of interest resulted in Eight Authorities stating that they were potentially ‘interested’ in participating in this framework. These were:
— Neath Port Talbot CBC;
— Pembrokeshire CC;
— Vale of Glamorgan CBC;
— City and County of Swansea;
— Caerphilly CBC;
— Carmarthenshire CC;
— Merthyr Tydfil CBC;
— Bridgend CBC;
All other WPC member Authorities as listed below did not respond to the Scoping but may choose to use this Framework agreement in the future.
— Blaenau Gwent CBC;
— Monmouthshire CC;
— Cardiff City and County Council;
— Ceredigion CC;
— Torfaen CBC;
— Newport City and County Council;
— Rhondda Cynon Taff CBC;
— Powys CBC;
— Wrexham CBC;
— Denbighshire CC;
— Flintshire CBC.
The Framework will be awarded to two suppliers and will cover the items listed in the Specification. Please note that there is no guarantee on the number of individual authorities who will subsequently contract via this framework.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

II.1.6)Common procurement vocabulary (CPV)

50883000, 39312200, 50850000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A Framework Agreement covering 8 of the 22 Welsh Local Authorities (with the others able to access the agreement at a later date if they so wish). There is however no guarantee on the volume of business that will subsequently be contracted.
Estimated value excluding VAT: 305 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:


III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As listed in the tender documentation/process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.7.2015 – 12:00



Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 to 4 years depending upon whether the 12 month extension period is exercised.
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref: 23672).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Pembrokeshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: