Supply and Maintenance of Video Conferencing Equipment for Scottish Prison Service
The SPS is part of the national cross justice video conferencing project and requires Video Conferencing facilities to allow multi-disciplinary meetings to take place at a number of prisons.
United Kingdom-Edinburgh: Audio-visual equipment
2013/S 220-382800
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Contact point(s): PPSD
For the attention of: Adele Rae
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312448654
Fax: +44 1312445705
Internet address(es):
General address of the contracting authority: http://www.sps.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
Further information can be obtained from: Scottish Prison Service
Calton House, 5 Redheughs Rigg
Contact point(s): PPSD
For the attention of: Adele Rae
EH12 9HW Edinburgh
UNITED KINGDOM
Telephone: +44 1312445704
E-mail: adele.rae@sps.pnn.gov.uk
Fax: +44 1312445705
Internet address: http://www.sps.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Purchase
Main site or location of works, place of delivery or of performance: Various Sites accross Scotland.
NUTS code UKM
The Scottish Prison Service (SPS) is an Agency of the Scottish Government (Justice Department) and is responsible for the management of Her Majesty’s Prisons and Young Offenders Institutions in Scotland. There are currently 14 public prisons in Scotland, an Edinburgh based Headquarters, an SPS College, and a Central Store facility. The SPS currently manages a daily population of approximately 6 500 – 7 000 prisoners in the publically operated prison estate. There are also two privately operated prisons (HMP Kilmarnock and HMP Addiewell). Further background information is available from the SPS website: www.sps.gov.uk
The SPS is part of the national cross justice video conferencing project and requires Video Conferencing facilities to allow multi-disciplinary meetings to take place at a number of prisons. Video Conferencing facilities are currently operational in a number of SPS establishments and the new equipment is to replace equipment at the end of its operational life or to provide additional facilities to support projects to enable video conferencing between the SPS, Scottish Courts and with legal agents.
In the summer of 2013, a pilot project was launched involving SPS establishments’ video conferencing with Scottish Courts and with legal agents. This pilot has identified an ongoing requirement for the provision and maintenance of video conferencing equipment. This Contract shall facilitate all video conferencing equipment requirements and maintenance services applicable. The Specification will be included in the invitation to tender document. However, a draft copy of the requirement can be found in Appendix 1 of this PQQ. Please note, the SPS reserve the right to amend the details held in Appendix 1 prior to the issuing of the invitation to tender document.
The successful Supplier must be able to deliver the required range of products and have the logistical capacity to meet the requirements of the SPS. The supplier must comply with all security considerations when delivering to the sites.
Potential suppliers or contractors should note that Disclosure Scotland criminal record checks will be required for individuals engaged by suppliers and contractors whose duties require them to enter or work within SPS premises. Individuals who may have direct, unescorted prisoner contact will need a Disclosure Scotland certificate at Enhanced level. Delivery drivers, maintenance staff and those entering prisons regularly (on an escorted basis) will require Disclosure Scotland at Basic level. A criminal record (apart from minor offences) will generally disqualify individuals from working in prisons.
SPS may also refuse to admit individuals to our premises that are unable to evidence that valid Disclosure Scotland checks have been undertaken. In such cases, the supplier or contractor would remain liable for performance of the contract.
Further information about Disclosure Scotland, the processes, timescales and fees associated with obtaining Disclosures are available from: http://www.disclosurescotland.co.uk
The SPS will not guarantee annual volumes for individual Goods and Services throughout its Sites. Similarly, there will be no guarantee of minimum order quantities or values.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=284548
32321200, 32320000, 50300000, 50340000
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
VI.5)Date of dispatch of this notice:12.11.2013