Supply and Support Intra-Array Cable System

Supply and Support Intra-Array Cable System

Support for the qualification of a 66kV intra-array cable system.

UK-London: Research and development services and related consultancy services

2013/S 098-167633

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Carbon Trust
4th Floor, Dorset House, 27-45 Stamford Street
Contact point(s): Please include “OWA 66kV Cable System Competition” in the subject field of all emails
SE1 9NT London
UNITED KINGDOM
Telephone: +44 2078324548
E-mail: owa@carbontrust.com

Internet address(es):

General address of the contracting authority: www.carbontrust.com

Further information can be obtained from: The Carbon Trust
4th Floor Dorset House 27-45 Stamford Street
SE1 9NT London
UNITED KINGDOM

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Carbon Trust
4th Floor Dorset House 27-45 Stamford Street
SE1 9NT London
UNITED KINGDOM

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Support for the qualification of a 66kV intra-array cable system.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Carbon Trust is working on a major offshore wind Technology Accelerator initiative focussed on reducing the cost of energy (£/MWh) from offshore wind by more than 10 %. The Offshore Wind Accelerator (OWA) is funding large-scale research, development and demonstration (RD&D) projects to unlock technological barriers to advance the industry, and thereby accelerate its development so that significant carbon emissions reductions are achieved. Projects are selected based on their potential impact on the cost of offshore wind farms and on their ability to deliver operational improvements in the short to medium term. The OWA initiative has been structured as a funding collaboration between the Carbon Trust and a number of international energy companies active in offshore wind farm development.
The OWA members (or developers) are DONG Energy, E.ON, Mainstream Renewable Power, RWE Innogy, ScottishPower Renewables, SSE Renewables, Statkraft, Statoil and Vattenfall. The OWA developers, representing 77 % (36GW) of the UK’s licenced capacity, believe that 66 kV is the optimal intra-array voltage for future offshore wind farms. They would like to use 66 kV in commercial projects as soon as possible – preferably before 2015.
To make this happen, developers will need to procure 66 kV transformers, switchgear and cables. Transformers, switchgear and dry-type 66 kV cables are available on the market today. However, the developers would like to use 66 kV cables that are cost competitive with 33kV cables, such as 66kV wet-type cables. Cable suppliers are currently designing and qualifying 66kV cables. The OWA would like to promote and accelerate these activities to ensure that the OWA developers have a good understanding of the market as they start procurement for commercial projects.
The OWA is therefore launching a 66kV Cable Qualification Competition to reward cable suppliers designing and qualifying 66kV cables. The intention is for funding of up to 300k GBP to be awarded to at least two cable suppliers, based on the lifecycle cost of the cable design and the time to complete qualification of the cable. The OWA developers will use the information from the 66 kV cable qualification competition to inform cable procurement for future 66kV wind farms. The successful Bidders will have the opportunity to work together with the members of the OWA and will be able to offer a product which has received positive recognition from those developers.
II.1.6)Common procurement vocabulary (CPV)

73000000, 44210000, 44110000, 76000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

see above short description.
Estimated value excluding VAT:
Range: between 1 and 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

May be offered and/or required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details are set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the service provider is a consortium, the members of the consortium must select from amongst themselves a lead contractor acceptable to the Carbon Trust.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to submit responses to the questions set out in sections III.2.2 and III.2.3 of this contract notice in their proposal. Partial completion of the details pertaining to this section may disqualify the Bidder’s proposal from consideration in this procurement.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. Has your organisation met the terms of its banking facilities and loan agreements (if any) during the past year? If no, what were the reasons, and what has been done to put things right?
2. Has your organisation met all its obligations to pay its creditors and staff during the past year? If no, explain why not?
3. Does any of the following apply to your organisation, or to (any of) the director(s)/partners/proprietor(s).
(a) Is in a state of bankruptcy, insolvency, compulsory winding up, receivership, composition with creditors, or subject to relevant proceedings?
(b) Has been convicted of a criminal offence related to business or professional conduct?
(c) Has committed an act of grave misconduct in the course of business?
(d) Has not fulfilled obligations related to payment of taxes?
(e) Is guilty of serious misrepresentation in supplying information?
(f) Is not in possession of relevant licences or membership of an appropriate organisation where required by law?
4. Supply details of company standing (annual accounts and turnovers for the last 3 years in the area of business most relevant to the work under consideration, number of staff, length of time trading).
5. Provide copies of any public liability, employer’s liability and insurance certificates.
Minimum level(s) of standards possibly required: Evidence that the service provider is in a satisfactory financial position to deliver the required services.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1. Have you had any contracts terminated for poor performance in the last 3 years, or any contracts where damages have been claimed by the other contracting party? If yes, please provide details.
2. Details and/or certificate(s) attesting the company or companies’ conformity with quality assurance standards and any other standards relevant to the services.
3. Indication of whether any proportion of the contract would be sub-contracted to another organisation and if so the proportion of the contract that would be sub-contracted.
4. Detail staff turnover rates.
Minimum level(s) of standards possibly required:
Demonstrate the capacity to perform the services required.
The Bidder should demonstrate sufficient aptitude to deliver the services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price; See Section VI.3 for addtional information about the nature of the Price criteria. Weighting 25

2. Compatibility; See Section VI.3 for addtional information about the nature of the Compatibility criteria. Weighting 15

3. Electrical; See Section VI.3 for addtional information about the nature of the Electrical criteria. Weighting 5

4. Mechanical; See Section VI.3 for addtional information about the nature of the Mechanical criteria. Weighting 10

5. Production Capacity; See Section VI.3 for addtional information about the nature of the Production Capacity criteria. Weighting 5

6. Design Qualification; See Section VI.3 for addtional information about the nature of the Design Qualification criteria. Weighting 20

7. Time To Market; See Section VI.3 for addtional information about the nature of the Time To Market criteria. Weighting 10

8. Repair Time; See Section VI.3 for addtional information about the nature of the Repair Time criteria. Weighting 10

9. “Others”; See Section VI.3 for addtional information about the nature of the “Others” criteria. Weighting 1

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.7.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 40 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Additional information pertaining to the Award Criteria to be adopted for this procurement:
Price:
Future 66 kV intra array Cable Systems should be cost competitive with current 33 kV systems. Therefore, a high portion of the Bidder score will be based on the affordability of the proposed Cable. The Bidder shall indicate an indicative proposed price [GBP/metre] for the Cable System based on the parameters shown at Annex A.
Electrical:
The values of the following electrical characteristics will form a basis of the Bidder scoring:
— MF field;
— Losses (DC and AC resistance).
— Cable ampacity for the conditions:
– Direct buried;
– In Air;
– below sea level in sea bed (soil thermal conductivity 0.7 k*m/W, sea water temperature 15 degrees Celsius, 1 m below surface seabed).
Mechanical:
The values of the following mechanical characteristics will form a basis of the Bidder scoring:
— Cable design;
— Conductor design (e.g. Milliken, stranded round conductor, profile wire conductor (hollow or filled) or solid (round, oval, hollow). Components that negatively influence the cable by moving relative to each other design may be marked down;
— Cable design materials (including purity classes);
— Coiling method allowed;
— Bending radius (minimum);
— Outer Sheath material of the cable e.g. PVC will be a disadvantage – preferably HDPE with use of state-of-the-art practise having a minimum thickness of 5mm. Alternatives may be provided, if any.
Design Parameters:
Bidders will be expected to describe the design of the cable including a description of the material used, its properties and dimensions of the cable cross section. As supporting documents dimensioned drawings shall be provided to describe the mechanical properties of the cables.
Production capacity:
Production capacity in excess of the minimum capacity which has been defined as a Minimum Criteria will be a basis for scoring. This may be existing production capacity available to the Bidder. However the Bidder may also present evidence that it will have access to future production capacity. The following items will be assessed:
– Maximum continuous cable length without the use of factory joints (by which is meant a continuous un-jointed cable core);
– Maximum continues cable length with the use of factory joints;
– Cable repair joints (third party supplier is allowed);
– Cable accessories.
Design Qualification:
Bidders shall provide detailed information on how they will qualify the design and the manufacturing of the Cable System against the conditions of the intended application (e.g. conductor and isolation materials, carrying and storage components for the cable, production process, etc.). The Bidder may want to consider also ageing methodology test information (prequalification tests). The bidder shall submit a development-, test- and inspection plan and schedule and a breakdown of the costs of the test procedures.
Time to market:
Bidders shall provide adequate information for the time needed to have the Cable System commercially available. Bidders will be more positively scored the earlier they are able to offer the 66 kV Cable System commercially before the latest date specified in the Minimum Criteria. The Bidder shall specify the timing of the test cable manufacturing, the commencement date for testing, and the expected test completion date.
Repair time:
Bidders shall provide adequate information about the cost and time it will take to repair the cable with a repair joint and the pre-conditions needed to meet this timeline. Timeline is defined as actual repair time starting from the moment the cable and needed accessories are on deck of the vessel until the time the Cable System is ready for re-employment. Cables which can be repaired more quickly will be more positively scored.
Compatibility:
Bidders shall provide adequate detail information to assess the compatibility of the new to be designed and build 66 kV Cable Systems with the current existing tools and materials used for the built wind farms or/and oil rigs. This should also include compatibility with a range of installation methods.
The compatibility information shall include as a minimum the current joints, terminals, terminations, vessel types and coiling methodology. Coiling methodology is likely to be any area of particular interest, as this will have a significant influence on the range of available installation vessels. If there is in some areas no compatibility, please explain why this is not a problem and which actions are taken to mitigate any risks in delay of a project with regards to this incompatibility. Proposed cables with a high degree of compatibility will be more positively scored.
The Bidders shall consider the suitability of the cables for use with conventional J-tubes, with J-tubeless cable entry systems, and free-hanging from the transition piece.
Others:
The Bidder may also explain any additional features which have not been considered within the other criteria. This criterion is not scored within the scoring matrix. It may however be used on a qualitative basis to compare competing Proposals in the event that they are scored equally.
The Carbon Trust reserves the right not to award a contract or to award part of a contract only.
Any values given for expenditure are indicative only.
The terms “include”, “includes”, “including” and the like where used in this contract notice shall be construed as if they were followed by the words “but is not limited to”.
The costs of participating in the procurement process are the responsibility of bidders.
You are further advised that the entire Carbon Trust and all of its Group companies and subsidiaries may benefit
from any contract(s) that arise from this procurement. This currently includes, but may not be limited to in future group restructuring :
Carbon Trust:
Carbon Trust Enterprises Limited;
Carbon Trust Advisory Limited;
Carbon Trust Certification Limited;
Low Carbon Workplace Limited; and,
additional companies within the Carbon Trust Group, as may be notified by the Carbon Trust from time to time.
Further, you are advised that you may be required to contract directly with the relevant Group company as notified to you. All contract duties, liabilities and obligations will consequently be between you and the Carbon Trust or the relevant Group company”.
For further details about the Carbon Trust please see our website: http://www.carbontrust.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Carbon Trust will incorporate a standstill period in accordance with the Public Contract Regulations at the point information on the award of the contract(s) is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.5.2013