Supply and Support of a Spatial Data Management System

Supply and Support of a Spatial Data Management System

LPS and DARD require the following from this contract: – A spatial data editing software solution that allows the LPIS dataset to be maintained in line with the current LPIS Protocol.

United Kingdom-Belfast: Geographic information systems (GIS or equivalent)

2015/S 106-192746

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel — Land and Property Services
7 Lanyon Place
Contact point(s):
For the attention of: Paula Burns
BT1 3LP Belfast

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department of Agriculture and Rural Development NI
Dundonald House
BT4 3SB Belfast

Department of Finance and Personnel
Clare House, 303 Airport Road West
BT3 9ED Belfast

Agri-Food and Biosciences Institute NI
New Forge Lane
BT9 5NW Belfast

Department of the Environment NI
Goodwood House, 44-58 May Street
BT1 4NN Belfast

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

DFP LPS and DARD – Provision, Maintenance and Support of a Spatial Data Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

LPS and DARD require the following from this contract: – A spatial data editing software solution that allows the LPIS dataset to be maintained in line with the current LPIS Protocol. — Support and maintenance of the said software over a period of time — Ability to work with the successful contractor to further develop the software solution as EU/DARD requirements develop. — Training to be supplied by the contractor on the use of the software, as well as skills transfer on how to further develop the software.

II.1.6)Common procurement vocabulary (CPV)

38221000, 71356300, 72300000, 72322000, 72590000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The initial contract period is for 5 years with the initial option to extend by 3 years and 2 subsequent options to extend by 2 years resulting in, a potential contract duration of 12 years.
Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 144 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers must clearly demonstrate previous company experience of, developing, implementing and providing systems support and maintenance for a system of a similar scope as outlined above within the past 5 years. The example provided should include but is not limited to the following:
— Project title, name of client and summary of the project objectives.
— Dates during which work was carried out (Month and Year);
— A description of the company’s input into the project to include:
System Support;
Business Continuity Planning.
— Dates completed against target dates.
— Cost of project.
The example provided must not exceed a maximum of ten A4 pages. Responses must be completed in Arial font size 12.
Please note: demonstrated experience can be either in the public or private sector.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.7.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.7.2015 – 15:00


303 Airport Road West, Clare House, BT3 9ED.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: CPD Authorised Personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Lots were not used for this procurement as there was a client requirement for a single supplier.
The Authorities reserve the right to modify the contract without a new procurement procedure in accordance with Regulation 72 of the Public Contracts Regulations 2015.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must general be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary reason to tenders, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Authority to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstance, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

See above process

VI.5)Date of dispatch of this notice: