Supply and Support of Remote Video Viewing Aids

Supply and Support of Remote Video Viewing Aids

Video equipment. Probes. Supply and In-service Support (ISS) of Remote Video Viewing Aids (RVVA). Defence Equipment and Support.

United Kingdom-Bristol: Video equipment

2013/S 154-268237

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Air Commodities (AC), DE&S
#1335 Walnut 3c, MOD Abbey Wood
For the attention of: Valerie Rose
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982181
E-mail: desas-accomm2a1@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of and In-service Support (ISS) of Remote Video Viewing Aids (RVVA).
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Video equipment. Probes. Supply and In-service Support (ISS) of Remote Video Viewing Aids (RVVA).
II.1.6)Common procurement vocabulary (CPV)

32323300, 33141641

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

A contract is required for the supply and In Service Support (ISS) of Remote Video Viewing Aids.
The equipment will be Commercial Off The Shelf (COTS) and used in a Tri-Service environment for Non-Destructive Inspection (NDT) techniques on in-service aircraft structures and components for the detection and quantification of fault indications. Brief requirements are:
(a) Systems shall be light weight and hand-portable by a single tradesman and robust enough to withstand the rigours of use in aircraft maintenance environments both land based and aboard Naval Ships and within the Forward domain (flight line/ramp environment) when operationally deployed in environmentally hostile conditions.
(b) The System shall be capable of resolving both the horizontal and vertical bars of element 3 of group 4 on the 1951 USAF Resolution Test Chart and have the option of being capable of the accurate measurement of visible faults in aircraft structures/engines.
(c) The System shall be battery operated equipment with the option of UK mains electricity operation and the equipment should be capable of being recharged from 110v to 220v UK, US or EU mains electrical systems.
(d) The equipment screen shall be large enough to allow comfortable and effective viewing in all expected environmental conditions.
(e) Systems shall be compliant with current EEC directives, UK regulations and ISO standards relating to portable electrical test equipment. Systems shall also be compliant with EMC requirements of Defence Standard 59-411 Part 1, Para 13.4.2 (Aerospace Ground Equipment (AGE) and comply with Limit 3 for category E2 equipment in table 2 of Para 14.5.
(f) The System shall provide ease of use and intuitive operation and the contractor is to provide all technical publications to accompany the equipment and training materials to enable the Authority to train MoD personnel to operate the equipment.
Estimated requirement for 90 units.
Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: An initial 5 year contract with appropiate review periods with options to extend upto a further 5 years.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at: http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Full details in relation to the above plus aditional tender selection criteria will be detailed in the Invitation to Tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2
Objective criteria for choosing the limited number of candidates: Contractors wishing to register their interest should provide the following supporting evidence with their registration:
a). QA Standards: Certificated to ISO 9001:2008.
b). AQAP 2120.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 50

2. Commercial. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ACComm2b/7037
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.9.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and: www.contracts.mod.uk

GO Reference: GO-201386-DCB-5014193

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Air Commodities (AC), DE&S
#1335 Walnut 3c, DE&S, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desas-accomm2a1@mod.uk
Telephone: +44 3067982181

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Air Commodities (AC), DE&S

VI.5)Date of dispatch of this notice:

6.8.2013