Supply an Asset Management Software Solution

The Guinness Partnership wish to procure an Asset Management Software Solution which will enable effective management of the organisations housing portfolio.

United Kingdom-London: Software package and information systems

2016/S 053-088015

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Guinness Partnership Limited
30 Brock Street, Regent’s Place
London
NW1 3FG
UNITED KINGDOM
Telephone: +44 3031231890
E-mail: procurement@guinness.org.uk
NUTS code: UKInternet address(es):Main address: www.guinnesspartnership.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA2146

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://www.guinnesspartnership.com/about-us/partnerships-with-guinness/tender-opportunities

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Asset Management Solution.

Reference number: TGP202

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Guinness Partnership(TGP) wish to procure an Asset Management Software Solution (AMS) which will enable effective management of the organisations housing portfolio.

The tendering exercise will seek to identify the most appropriate solution which can provide system capability, usability, integration across the whole organisation providing accurate timely accessible information.

The Programme’s main strategic objective is to implement an Asset Management Solution to enable the effective management of TGP’s land and assets.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Guinness Partnership (TGP) wish to procure an Asset Management Software Solution (AMS) which will enable effective management of the organisations housing portfolio.

The Programme’s main strategic objective is to implement an Asset Management Solution to enable the effective management of TGP’s land and assets. This must support Guinness’ 2018 Strategy & Business Plan;

— Really making the most of our assets — Providing the right homes for our customers, now and in the future. Making the right long term choices about which homes we invest in and which we sell to create funds for reinvestment

— Purposeful growth and diversification — Investing in activities that generate strong financial returns so that we can build more homes

— Really delivering financial performance and value for money — Setting and delivering challenging efficiency targets so that we generate larger surpluses so that we can build more homes

— Meeting our legal and regulatory requirements — Developing an outstanding record of compliance

— Fully exploiting new technologies — Modernising our service offering and our employee experience, and improving communication and productivity

— Using information intelligently — Knowing our customers so we can provide relevant services. Understanding our performance, and what drives it, so we make informed business decisions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

The initial contract term is for a period of 36 months after which there is potential for extending this contract by two further periods of 24 months, subject to performance and value for money but no guarantee is given by The Guinness Partnership Limited that such an extension will follow.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 7

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Future Repairs Functionality: Raising, tracking and closure of repairs works orders.

The estimated contract value quoted in this notice includes the potential cost of Repairs Functionality.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/04/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/05/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

(MT Ref:171376).

VI.4)Procedures for review

VI.4.1)Review body

The Guinness Partnership Limited
30 Brock Street, Regent’s Place
London
NW1 3FG
UNITED KINGDOM
Telephone: +44 3031231890Internet address:www.guinnesspartnership.com

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/03/2016