Supply of Asset Management System

Supply of Asset Management System

Wirral Council’s Asset Management division is seeking to replace their existing software and standalone data sources with a web-based asset management solution.

United Kingdom-Birkenhead: Software package and information systems

2014/S 068-117075

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wirral Borough Council
Corporate Procurement, Municipal Building, Cleveland Street
Contact point(s): Corporate Procurement
CH41 6BU Birkenhead
UNITED KINGDOM
E-mail: tenders@wirral.gov.uk

Internet address(es):

General address of the contracting authority: www.wirral.gov.uk

Further information can be obtained from: Wirral Borough Council
Further information relating to this contract can be downloaded from “The Chest” www.the-chest.org.uk. To take part in any tender exercise and to express an interest in a contract opportunity, you must register on The Chest. On the Opportunities portal home page there is an option to “Register Free” in the top right hand corner of the screen. If your organisation is already a registered user, you should read the supplier guides available on The Chest. To express your interest in this contract, log on to The Chest and go to “Search Latest Opportunities”. All questions relating to this tender must be raised via the Chest. If you experience any technical problems using The Chest, please email nwsupport@due-north.com or telephone: +44 8452930459. ‘Tenderers are advised to read the ‘Instructions to Tenderers’ document before completing their submission

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wirral Borough Council
Further information relating to this contract can be downloaded from “The Chest” www.the-chest.org.uk. To take part in any tender exercise and to express an interest in a contract opportunity, you must register on The Chest. On the Opportunities portal home page there is an option to “Register Free” in the top right hand corner of the screen. If your organisation is already a registered user, you should read the supplier guides available on The Chest. To express your interest in this contract, log on to The Chest and go to “Search Latest Opportunities”. All questions relating to this tender must be raised via the Chest. If you experience any technical problems using The Chest, please email nwsupport@due-north.com or telephone: +44 8452930459. ‘Tenderers are advised to read the ‘Instructions to Tenderers’ document before completing their submission

Tenders or requests to participate must be sent to: Wirral Borough Council
Further information relating to this contract can be downloaded from “The Chest” www.the-chest.org.uk. To take part in any tender exercise and to express an interest in a contract opportunity, you must register on The Chest. On the Opportunities portal home page there is an option to “Register Free” in the top right hand corner of the screen. If your organisation is already a registered user, you should read the supplier guides available on The Chest. To express your interest in this contract, log on to The Chest and go to “Search Latest Opportunities”. All questions relating to this tender must be raised via the Chest. If you experience any technical problems using The Chest, please email nwsupport@due-north.com or telephone: +44 8452930459. ‘Tenderers are advised to read the ‘Instructions to Tenderers’ document before completing their submission

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Asset management system.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: North West (England).
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Wirral Council’s Asset Management division is seeking to replace their existing software and standalone data sources with a web-based asset management solution. The aims of this project are to increase back office efficiency, improve strategic decision making and governance and to provide improved service to customers, suppliers and partners.
The scope of the project covers all property and related assets owned or managed by the Council, currently numbering around 2 500 property assets. The Council utilises two separate instances of the current asset management system and seeks to consolidate these into a single system.
The initial contract will therefore be for the supply of software and licence for its use, data migration, implementation services and five years’ support and maintenance.
The Council is seeking a contract for the initial five years with an option to extend for up to a further five years, reviewable annually, based on performance and outcomes detailed in the Invitation to Tender (ITT).
The Council is seeking a site licence that will enable access to the system for a wide range of internal staff, contractors and building users. The licence should allow the Council to operate a production, test and training version of the system.
Wirral Borough Council will only consider awarding the contract to suppliers who are able to grant the Council a perpetual licence for the use of the supplier’s software.
The licence should also allow the council to utilise the system for mobile devices.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48430000, 48810000, 48900000, 72000000, 72510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Wirral Council’s Asset Management division is seeking to replace their existing software and standalone data sources with a web-based asset management solution. The aims of this project are to increase back office efficiency, improve strategic decision making and governance and to provide improved service to customers, suppliers and partners.
The scope of the project covers all property and related assets owned or managed by the Council, currently numbering around 2 500 property assets. The Council utilises two separate instances of the current asset management system and seeks to consolidate these into a single system.
The initial contract will therefore be for the supply of software and licence for its use, data migration, implementation services and five years’ support and maintenance.
The Council is seeking a contract for the initial five years with an option to extend for up to a further five years, reviewable annually, based on performance and outcomes detailed in the Invitation to Tender (ITT).
The Council is seeking a site licence that will enable access to the system for a wide range of internal staff, contractors and building users. The licence should allow the Council to operate a production, test and training version of the system.
Wirral Borough Council will only consider awarding the contract to suppliers who are able to grant the Council a perpetual licence for the use of the supplier’s software.
The licence should also allow the council to utilise the system for mobile devices.
Any figures are indicative only and include any potential extension options.
Estimated value excluding VAT:
Range: between 71 000 and 180 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Council is seeking a contract for the initial five years with an option to extend for up to a further five years, reviewable annually, based on performance and outcomes detailed in the Invitation to Tender (ITT).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to tender / PQQ document
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender / PQQ document
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require groupings of service providers to take a particular legal form or to require a single service provider to take primary liability or to require each party to undertake joint and several liability, if relevant. Further details will be set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to tender / PQQ document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As detailed in the tender / PQQ document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
As detailed in the tender / PQQ document.
Minimum level(s) of standards possibly required: As detailed in the tender / PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
As detailed in the tender / PQQ document.
Minimum level(s) of standards possibly required:
As detailed in the tender / PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the tender / PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE–9HAVC6
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.5.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 1.5.2014 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Invitiation to Tenders will be opened electronically by Members and officers of Wirral Borough Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Further information relating to this contract can be downloaded from “The Chest” www.the-chest.org.uk. To takepart in any tender exercise and to express an interest in a contract opportunity, you must register on The Chest.On the Opportunities portal home page there is an option to “Register Free” in the top right hand corner of thescreen. If your organisation is already a registered user, you should read the supplier guides available on TheChest. To express your interest in this contract, log on to The Chest and go to “Search Latest Opportunities”. Allquestions relating to this tender must be raised via the Chest. If you experience any technical problems usingThe Chest, please email nwsupport@due-north.com or telephone: +44 8452930459. ‘Tenderers are advised toread the ‘Instructions to Tenderers’ document before completing their submission.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.4.2014