Assistive Technology Equipment for Daily Living Phase ii will be a 23 month contract with a possible 2 x 12 month extension periods and will be awarded in 3 lots.
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Leeds City Council
St George House
For the attention of: Hilary Sedgwick
LS1 3DL Leeds
UNITED KINGDOM
Telephone: +44 1133952486
E-mail: hilary.sedgwick@leeds.gov.uk
Fax: +44 1133952486
Internet address(es):
General address of the contracting authority: www.leeds.gov.uk
Address of the buyer profile: http://www.yortender.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Assistive Technology Equipment for Daily Living Phase ii.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: The City of Leeds.
NUTS code UKE42
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 25
Duration of the framework agreement
Duration in months: 47
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 320 000 GBP
II.1.5)Short description of the contract or purchase(s)
Assistive Technology Equipment for Daily Living Phase ii will be a 23 month contract with a possible 2 x 12 month extension periods and will be awarded in 3 lots.
Lot 1 — Adults equipment to be awarded line by line to up to 2 suppliers per product.
Lot 2 — Children’s equipment to be awarded line by line to up to 2 suppliers per product.
Lot 3 — Discount from price list.
Suppliers can apply for 1, all or any combination of lots.
Please see the tender documents for full details.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lots 1 and 2 are to be awarded on a line by line basis to a maximum of 2 suppliers per item as detailed in the pricing schedule within the tender documents. Lot 3 is a discount from price list, each supplier must detail the percentage of discount available to be applied to catalogue prices for items not awarded under lots 1 and 2.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 47 (from the award of the contract)
Information about lots
Lot No: 1Lot title: Supply of equipment for daily living for adults
1)Short description
To be awarded on a line by line basis to a maximum of 2 suppliers per item. Please see the tender documents for full details.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
Please refer to the tender documentation, Appendix 2 — Pricing schedule for full product details.
Estimated value excluding VAT: 920 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full details are available within the Tender documents. All equipment, not listed on lots 1 and 2, will be bespoke items and as such will be ordered from lot 3 — Discount from price list. Suppliers can apply to be appointed onto the framework for one, all or any combination of the three Lots.
Lot No: 2Lot title: Supply of equipment for daily living for children
1)Short description
This lot will be awarded on a line by line item basis up to a maximum of 2 suppliers per item. Please see the tender documents for full details.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
Please refer to the tender documentation, Appendix 2 — Pricing schedule for full product details.
Estimated value excluding VAT: 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full details are available within the Tender documents. All equipment, not listed on lots 1 and 2, will be bespoke items and as such will be ordered from lot 3 — Discount from price list. Suppliers can apply to be appointed onto the framework for one, all or any combination of the three Lots.
Lot No: 3Lot title: Discount-off-price list
1)Short description
To be used for ad hoc requirements not listed on lots 1 and 2 pricing schedule. Please refer to the tender documents for full details.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
Please refer to the tender documents Parts 1 and 2 for full details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Full details are available within the Tender documents. Suppliers can apply to be appointed onto the framework for 1, all or any combination of the three Lots.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
9LSD-RMC4Q4
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.11.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 19.11.2014 – 12:00
Place:
Procurement Unit. Leeds City Council.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Interested parties can download the pre qualification documentation and tender documentation directly from https://www.yortender.co.uk by using the scheme ID 9LSD-RMC4Q4. Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not be accepted.
Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of the services detailed in this notice, then those additional services may be awarded using the negotiated procedure without publication of a notice in accordance with regulation 14 (1) (d) (ii) of the Public Contracts Regulations 2006.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2006 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.10.2014