Supply Athlete and Sport Performance Data Management System

Supply Athlete and Sport Performance Data Management System

The English Institute of Sport (EIS) is seeking to appoint 1 supplier of a high-performance athlete and sport data management system for itself and potentially certain other organizations within the high performance sport system in the UK.

United Kingdom-Manchester: Information systems

2013/S 157-274211

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

English Institute of Sport Ltd
Sportcity, Gate 13, Rowsley St
Contact point(s): Mark Richards
For the attention of: Mark Richards
M11 3FF Manchester
UNITED KINGDOM
E-mail: mark.richards@eis2win.co.uk

Internet address(es):

General address of the contracting authority: http://www.eis2win.co.uk

Electronic access to information: http://www.eis2win.co.uk/Pages/EIS_Publication_Details.aspx?File_GUID=71f8a6a5-f529-4c81-96ad-e197cdcacf1e&intFileID=1281

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: English Institute of Sport Ltd
Sportcity, Gate 13, Rowsley St
For the attention of: Mark Richards
M11 3FF Manchester
UNITED KINGDOM
E-mail: mark.richards@eis2win.co.uk
Internet address: http://www.eis2win.co.uk/Pages/EIS_Publication_Details.aspx?File_GUID=71f8a6a5-f529-4c81-96ad-e197cdcacf1e&intFileID=1281

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: High Performance athlete and sport science, medicine, technology and engineering services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Athlete and Sport Performance Data Management System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: UK-Wide.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 150 000 and 450 000 GBP

II.1.5)Short description of the contract or purchase(s)

The English Institute of Sport (EIS) is seeking to appoint 1 supplier of a high-performance athlete and sport data management system for itself and potentially certain other organizations within the high performance sport system in the UK. The system will be used to record details of athlete performance as well as science, medicine, technology and engineering services.
The EIS is acting as the Contracting Authority for the framework agreement. Although there is no guarantee of call-off contracts, the other contracting authorities entitled to call-off under the terms of the framework agreement are UK National Governing Bodies and UK Sports Institutes. The list on the UK Sport website includes these authorities http://www.uksport.gov.uk/?org_type=3&sport=0&content=links&submit=Submit

We intend to invite tenders only from suppliers who can demonstrate experience in supplying effective systems to organizations (such as clubs, NGBs, and national or regional institutes) whose primary business is the support of high-performance sport.
In order to identify suppliers to take part in this important process, a pre-qualifying questionnaire (PQQ) should be submitted by interested parties in the first instance. The PQQ can be found at
http://www.eis2win.co.uk/Pages/EIS_Publication_Details.aspx?File_GUID=71f8a6a5-f529-4c81-96ad-e197cdcacf1e&intFileID=1281

Please send the completed PQQ by email to mark.richards@eis2win.co.uk by 16:00 (BST), 19.9.2013.

II.1.6)Common procurement vocabulary (CPV)

48810000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers must complete the Pre-Qualification Questionnaire (PQQ) as in Annex A.II)
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers must complete the Pre-Qualification Questionnaire (PQQ) as in Annex A.II)
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Suppliers must complete the Pre-Qualification Questionnaire (PQQ) as in Annex A.II)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1.Invitations to tender will be sent only to qualifying organisations that provide satisfactory answers relating to the Pre-qualification Questionnaire (PQQ). The PQQ is accessed from http://www.eis2win.co.uk/Pages/EIS_Publication_Details.aspx?File_GUID=71f8a6a5-f529-4c81-96ad-e197cdcacf1e&intFileID=1281

2. The EIS reserves the option to extend any contract awarded.
3. The EIS undertakes to use its best endeavours to hold confidential any information provided in any proposal submitted, subject to EIS’s obligations under law, including the Freedom of Information Act 2000. If the applicant considers that any information submitted in any proposal should not be disclosed because of its sensitivity then this should be stated with the reason(s) for considering it sensitive.
4. Evaluation criteria and weightings will be included in the Invitation to Tender.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

13.8.2013