Supply Audio Visual Equipment to Higher Education Sector

Supply Audio Visual Equipment to Higher Education Sector

The Framework is for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems. North East England – Large Contracts – Lot No: 1a.

United Kingdom-Leeds: Audio-visual equipment

2020/S 049-117467

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UK
Postal code: LS1 5QX
Country: United Kingdom
Contact person: Mark Hayter
E-mail: m.hayter@neupc.ac.uk
Telephone: +44 1134871760
Internet address(es):Main address: https://www.neupc.ac.uk

Address of the buyer profile: https://neupc.delta-esourcing.com

I.1)Name and addresses

Official name: London Universities Purchasing Consortia
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UK
Postal code: W1T 7NZ
Country: United Kingdom
E-mail: enquiries@lupc.ac.uk
Internet address(es):Main address: https://www.lupc.ac.uk/members-list

I.1)Name and addresses

Official name: Higher Education Purchasing Consortia for Wales
Postal address: 8th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UK
Postal code: CF24 0DE
Country: United Kingdom
E-mail: hepcw@wales.ac.uk
Internet address(es):Main address: https://www.hepcw.ac.uk

I.1)Name and addresses

Official name: Southern Universities Purchasing Consortium
Postal address: Reading Enterprise Park, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UK
Postal code: RG6 6BU
Country: United Kingdom
E-mail: supc@reading.ac.uk
Internet address(es):Main address: https://www.supc.ac.uk

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Audio-visual-equipment./C684EH538S
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://neupc.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Audio Visual: Supplies, System Design, Installation and Maintenance

Reference number: AVI2005 NE

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The framework is for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems.

II.1.5)Estimated total value

Value excluding VAT: 300 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

North East England — Large Contracts

Lot No: 1a

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the North East of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 737 991.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

To respond to this opportunity please click here.

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

North East England — Small Contracts

Lot No: 1b

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the North East of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 912 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with the potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

To respond to this opportunity please click here.

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

Yorkshire — Large Contracts

Lot No: 2a

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Yorkshire, England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 22 598 253.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purposes of PCR 2015.

II.2)Description

II.2.1)Title:

Yorkshire — Small Contracts

Lot No: 2b

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Yorkshire, England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 532 751.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36-month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purposes of PCR 2015.

II.2)Description

II.2.1)Title:

Wales — Large Contracts

Lot No: 3a

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Wales.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 772 926.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

Wales — Small Contracts

Lot No: 3b

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Wales.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 257 642.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with a possible extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

West Midlands — Large Contracts

Lot No: 4a

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the West Midlands of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 24 563 319.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

West Midlands — Small Contracts

Lot No: 4b

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the West Midlands of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 187 773.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

East Midlands — Large Contracts

Lot No: 5a

II.2.2)Additional CPV code(s)

50340000
32321300

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East Midlands, England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 633 188.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding including but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

East Midlands — Small Contracts

Lot No: 5b

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East Midlands, England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 877 729.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

East of England — Large Contracts

Lot No: 6a

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 633 188.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

East of England — Small Contracts

Lot No: 6b

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the East of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 877 729.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

South West England — Large Contracts

Lot No: 7a

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South West of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 23 580 786.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

South West England — Small Contracts

Lot No: 7b

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South West of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 860 262.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

South East England — Large Contracts

Lot No: 8a

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South East of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 28 493 450.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36 month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

South East England — Small Contracts

Lot No: 8b

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in the South East of England.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 9 497 817.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36-month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

Greater London — Large Contracts

Lot No: 9a

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for large contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Greater London.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 56 986 900.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36-month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

II.2)Description

II.2.1)Title:

Greater London — Small Contracts

Lot No: 9b

II.2.2)Additional CPV code(s)

32321300
50340000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This lot is for small contracts for audio visual supplies, and for the design, supply, integration and maintenance of audio visual systems in Greater London.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 18 995 633.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will be award for a 36-month period with a potential extension of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research Council grants.

II.2.14)Additional information

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if the requirements are met: included in tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/04/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 16/04/2020
Local time: 10:00
Place:

NEUPC Ltd

Information about authorised persons and opening procedure:

Mark Hayter, Category Manager at NEUPC

Rachel Lunn, Category and Procurement Training Manager

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Call offs from this framework may be subject to external funding but not limited to ERDF, ESIF and research council grants.

This framework may be used by all members of the participating consortia regardless of whether they identify as a contracting authority for the purpose of PCR 2015.

Any participating consortia member, whether existing or new, that is not located within any of the geographic regions identified, shall be entitled to use this framework agreement

The maximum number of suppliers to be awarded to each lot for large contracts is ten. the maximum number of supplier to be awarded to each lot for small contracts is five.

Call-off from the framework agreement is by means of a combination of direct award and further competition.

The standard terms and conditions of any call-off contract shall be those stated in the framework agreement. Minor points can be re-negotiated with the consent of the supplier and the agreement user

Prices are capped by the framework agreement and will be the maximum that can be charged on a call-off contract. Capped pricing may be reduced at the time of call-off.

Relevant to their contract requirements, and at their absolute discretion, agreement users are reserved the right to determine the appropriate lot for each and/or every call-off contract requirement.

Agreement users do not need to justify their choice of lot to suppliers at time of call off, but will usually need to do so for internal audit.

Agreement users require flexibility and self-discretion on how they classify their contracts. This allows for the diversity of organisations that will use the framework (small, large, AV design led, Procurement led, etc.), and how they perceive contracts (large/small/simple/complex etc.).

To exemplify, a GBP 100 000 contract for a new lecture theatre is undoubtedly a large and/or complex integration. However, 20 x GBP 5 000 teaching room upgrades may still be a contract value of GBP 100 000 but is an aggregation of small and/or simple installation. Similarly, any contract value of GBP 100 000 could be considered large or complex by one of the smaller sized agreement users, whereas for some of the larger organisations that may use the framework, that contract value is far less significant. This is a well-known conundrum that the audio-visual integrator market readily appreciates

Guidance on how agreement users may decide to determine large or small contract lots.

I. calculation test – a combination of contract value and type of project metrics in to a ‘project scale calculator’;

II. complexity test – large contracts require design, significant project management etc, whereas smaller contracts are considered less complex;

III. capability and capacity test – preliminary market consultation across relevant lot(s);

IV. if, despite endeavours, it remains unclear which is the appropriate definition, the agreement user may choose to offer their contract opportunity to both size lots in region (combined).

Guidance on how agreement users may decide to determine regional lots:

I. location test – delivery to main campus;

II. remote test – for instance delivery to a remote campus;

III. intersect test – where delivery site falls between one or more regions the agreement user may choose to offer their contract opportunity to more than one region (combined).

Further call-off guidance is available in the tender documents

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Audio-visual-equipment./C684EH538S

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/C684EH538S

Go reference: GO-202035-PRO-16115051

VI.4)Procedures for review

VI.4.1)Review body

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
E-mail: m.hayter@neupc.ac.uk
Telephone: +44 1134871760Internet address: http://www.neupc.ac.uk

VI.4.2)Body responsible for mediation procedures

Official name: Centre for Effective Dispute Resolution Ltd
Postal address: International Dispute Resolution Centre, 70 Fleet Street
Town: London
Postal code: EC4Y 1EU
Country: United Kingdom
E-mail: info@cedr.com
Telephone: +44 2075366000
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/03/2020