Supply Audit Management Software

Supply Audit Management Software

Wales Audit Office ITT for Configuration and Delivery of Audit Management Software with Support.

United Kingdom-Cardiff: Software package and information systems

2014/S 012-017120

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Auditor General for Wales
Wales Audit Office, 24 Cathedral Road
Contact point(s): Business Services
For the attention of: Laurie Davies
CF11 9LJ Cardiff
UNITED KINGDOM
Telephone: +44 2920320511
E-mail: tenders@wao.gov.uk
Fax: +44 2920320600

Internet address(es):

General address of the contracting authority: www.wao.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0519

Electronic access to information: www.sell2wales.gov.uk

Further information can be obtained from: Wales Audit Office
For the attention of: Laurie Davies
UNITED KINGDOM
Telephone: +44 2920320511
E-mail: tender.queries@wao.gov.uk
Internet address: www.wao.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wales Audit Office
UNITED KINGDOM
E-mail: tender.queries@wao.gov.uk
Internet address: www.wao.gov.uk

Tenders or requests to participate must be sent to: Wales Audit Office
UNITED KINGDOM
E-mail: tenders@wao.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Wales Audit Office ITT for Configuration and Delivery of Audit Management Software with Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: United Kingdom, Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

In this Notice the Wales Audit Office is used to refer to the Auditor General for Wales, as the ‘Authority’ looking for a provider to be appointed for the supply, configuration and delivery of audit management software with support.
The Wales Audit Office is the public service audit agency for Wales. The Auditor General is the statutory external auditor of the Welsh Government, its sponsored and related public bodies and the National Health Service (NHS) in Wales. The Auditor General may also inspect and report on further and higher education institutions and other services.
The Authority wishes to establish a four year contract for the supply, configuration and delivery of an audit management solution with support. This procurement is for a services contract being procured under the open procedure.
Following evaluation of the compliant Tenders and approval of the outcome the Authority intends to appoint a single Provider to enter into a contract. The Provider submitting the most economically advantecous offer in accordance with the criteria set out in the Invitation to Tender (ITT) will be awarded a contract.
The primary objective of this procurement is to source and implement an audit management software system which will enhance the efficiency and effectiveness of operations and assist the Authority to meet its strategic objectives. A secondary desirable (but not mandatory) objective is for the same system to provide enterprise resource functionality and which will incude integrated modules covering
— organisational planning — financial planning, resource planning;
— resource management — managing income generation associated with audit activity, staff resource allocation, staff time-recording, and expenses recording.
The Authority is inviting tenders for an audit management system with enterprise resource functionality.
Key aspects of the project covered within this procurement include:
— system provision;
— support to design, configure and setup of the audit management software to meet the business needs;
— setup of interfaces;
— support to create routine reports to meet management information requirements;
— training and communication e.g. timely information regarding software issues and developments; and
— on-going maintenance and support including technical, functional and account management support.
Further information and the full specification of requirements can be obtained in the ITT document.
The service will be provided by a reputable Provider defined as
— security accredited to industry standards;
— evidenced as financially stable with a development plan for their product and service; and
— referenced by end users.
In certain circumstances as a public sector body, the Authority is required by law to exclude organisations from participating in a tender. The Authority also reserves the right to reject or disqualifty a Tenderer where:
— the Tenderer fails to comply fully with the requirements of the ITT or is guilty of a serious misrepresentation in supplying any information required in the ITT document and/or
— the Tenderer is guilty of serious misrepresentation in relation to its Tender and/or the Tender process; and/or
— there is a change in identity, control, financial standing or other factor impacting on the selection and/or evaluation process affecting the Tenderer.
Further information on reasons for rejection/disqualification are included within the ITT.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=5389.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 48170000, 72260000, 72263000, 72265000, 72266000, 72267000, 72268000, 48300000, 48451000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Supply, configuration and implementation of audit management software with associated services set out in ITT and ongoing support to include maintenance, functionalality and account management. Also includes for enterprise resource functionality modules (desirable) and all associated licence costs for the duration of the four year contract.
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 14.7.2014. Completion 13.7.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
All candidates will be required to provide a statement, covering the 2 previous financial years including overall turnover in respect of services similar to this notice. The Authority reserves the right to request a copy of the full report and audited accounts for the previous 3 financial years.
Minimum level(s) of standards possibly required: Evidenced as financially stable with a development plan for their product and service.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitiation to Tender for information.
Minimum level(s) of standards possibly required:
Security accredited to industry standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.3.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

3.4.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:5389)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.1.2014