Supply Bereavement Services Software

Supply Bereavement Services Software

The Council currently utilises Epilog from Gower Consultants Ltd as its Bereavement Services management and administration software tool. The Council has been advised that Epilog will no longer be developed and consequently the Council requires.

CE-26-14 The Provision of Bereavement Services Software

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


South Ayrshire Council

Newton House, 30 Green Street Lane,

Ayr

KA8 8BH

UK

Procurement

+44 3001230900
http://www.south-ayrshire.gov.uk/procurement/
www.publiccontractsscotland.gov.uk
www.publiccontractsscotland.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

CE-26-14 The Provision of Bereavement Services Software

2.2

Description of the goods or services required

South Ayrshire Council (the Council) are responsible for the management and responsibility of 47 cemeteries and churchyards across South Ayrshire. There are 19 fully operational cemeteries while the rest are either seldom used or closed. A list of the locations of all 47 cemeteries can be found at Appendix A – Cemetery List. In addition the Council also manages in-house the Masonhill Crematorium located just outside Ayr.

In 2013/2014 the Council managed and/or interred approx 431 burials and 159 interment of ashes, 256 new headstone memorials and 1279 cremations. There are currently approx 23,000 cremation records, 15,000 Lair records and 20,000 Interment records in the database that has been in use from 2002 and approximately 95,000 historical records still to be added.

The Council currently utilises Epilog from Gower Consultants Ltd as its Bereavement Services management and administration software tool. The Council has been advised that Epilog will no longer be developed and consequently the Council requires

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=322520.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

121000 Equipment – Cemetery and Crematorium
121100 Maintenance – Cemetery and Crematorium
129999 other Cemetery and Crematorium
271510 Services – Application Service Provision
271600 Software
279999 other Information Communication Technology

150 Glasgow & Strathclyde

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

CE-26-14

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
04-11-2014  Time  12:00

c) Estimated award date 08-12-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Any questions relating to this tender should be addressed though the Public Contracts Scotland Questions and Answer facility. This facility allows companies to submit queries online giving full transparency and a robust audit trail. It also removes the risk of a question being overlooked and allows the Council to circulate questions and answers more efficiently.

To submit a query online, open the notice that you’re interested in and click on the Q&A tab where you can view all previously submitted questions and select “Ask a Question”. Any queries will be submitted automatically to the awarding authority for a response.

Please ensure there is no reference to your company name or confidential information in the question as it will be published on the website exactly as it has been asked.

You will be automatically notified by email when the contracting authority has posted an answer to the question along with a link to the response. The question will not be visible online until a response has been posted.

If you consider the question to be “commercial in confidence” ie specific to your tender response only and not a clarification, please state this in your question and the response will not be made available to the other interested parties.

(SC Ref:322520)

5.2

Additional Documentation

CE-26-14 – Provision of Bereavement Services Software ITT
Example For Info Only – Contract Monitoring Example Balanced Scorecard
Example For Info Only – Contract Monitoring Example Management Meeting Agenda

5.3

Publication date of this notice

07-10-2014