Supply of Books and Library Media

Supply of Books and Library Media

Lot 1 is for Books and Library Media, it will consist of books plus all the additional services identified in Lot 1 Section 2A. Lot 2 is for electronic books and services. Lot 3 WFEPC require one platform for the Further Education in Wales.

United Kingdom-Cardiff: Library books

2013/S 240-416842

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welsh Further Education Purchasing Consortium
Unit 7 Cae Gwyrdd, Greenmeadow Springs, Tongwynlais
Contact point(s): Procurement
For the attention of: Kelly Smith
CF15 7AB Cardiff
UNITED KINGDOM
Telephone: +44 2920528375
E-mail: kelly.smith@collegeswales.ac.uk
Fax: +44 2920528390

Internet address(es):

General address of the contracting authority: http://www.wfepc.com/english/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0215

Further information can be obtained from: Welsh FE Purchasing Consortium
Unit 7 Cae Gwyrdd, Greenmeadow Springs, Tongwynlais
Contact point(s): Procurement
For the attention of: Kelly Smith
CF15 7AB Cardiff
UNITED KINGDOM
Telephone: +44 2920528375
E-mail: kelly.smith@collegeswales.ac.uk
Fax: +44 2920528390
Internet address: http://www.wfepc.com/english/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bridgend College

Cardiff & Vale College

Coleg Ceredigion

Coleg Gwent

Coleg Harlech WEA

Grwp Llandrillo Menai

Coleg Sir Gar

Grwp NPTC Group

Gower College Swansea

St David’s Catholic College

Coleg y Cymoedd

Merthyr Tydfil College

Pembrokeshire College

Coleg Cambria

YMCA Community College

WEA South

Trinity St Davids

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Books and Library Media.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 930 000 GBP

II.1.5)Short description of the contract or purchase(s)

The WFEPC wish to tender for the provision of Books and Library Media for its members. Due to the recent merger of Trinity St Davids with Coleg Sir Gar, the former may also participate in the framework.
This tender will consist of three Lots. Lot 1 is for Books and Library Media, it will consist of books plus all the additional services identified in Lot 1 Section 2A. Lot 2 is for electronic books and services. Lot 3 WFEPC require one platform for the Further Education in Wales which will act as a one stop shop for the Sector for their common and repetitive books. This platform which will house a popular and common ebooks.
We will be looking at how we can improve sustainability regarding the products we purchase together with ways on how tenderers address sustainability within their services.
Please note that the weighting shown in this notice will be applied to each of the Lots.
In addition, we will be asking tenderer what community benefits they are able to offer the FE Sector.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=4184

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

22113000, 48160000, 30211300, 22110000, 22112000, 22114000, 22114100, 22120000, 22121000, 22160000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 930 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: An option to extend for a period of 12 months.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Library Books & Associated Services

1)Short description

Consist of books and addional services as highlighted in the tender document
2)Common procurement vocabulary (CPV)

22113000, 22110000, 22114000, 22112000, 22114100, 22120000, 22160000

3)Quantity or scope

Various quantity
Estimated value excluding VAT: 285 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2017
5)Additional information about lots

Option to extend for a period of 12 months
Lot No: 2 Lot title: E-books & Associated Services

1)Short description

Lot 2 is for electronic books and services
2)Common procurement vocabulary (CPV)

30211300, 22113000, 48160000, 22120000, 22121000

3)Quantity or scope

Quantity unknown
Estimated value excluding VAT: 20 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Option to extend for a period of 12 months
Lot No: 3 Lot title: E-books platform for Welsh FE Colleges

1)Short description

We require one electronic platform for the Further Education in Wales which will act as a one stop shop for the Sector for their common and repetitive books. This platform which will house a selection of popular and common ebooks
2)Common procurement vocabulary (CPV)

30211300, 48160000, 22120000, 22121000, 22113000

3)Quantity or scope

One Platform
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Option to extend for a period of 12 months

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Contract Management. Weighting 15

3. Technical Merit. Weighting 5

4. Sustainability. Weighting 5

5. Economic/Financial Standing. Weighting 10

6. Service & Quality. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WFEPC004/14
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.2.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.3.2015
IV.3.8)Conditions for opening of tenders

Date: 3.2.2014 – 17:00
Place:

Unit 7, Cae Gwyrdd, Greenmeadow Springs Business Park, Tongwynlais, Cardiff, CF15 7AB.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 28.1.2017.
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:4184)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

fforwm services
fforwm services, WFEPC, Unit 7, Cae Gwyrdd, Greenmeadow Springs Business Park, Tongwynlais
CF15 7AB Cardiff
UNITED KINGDOM
E-mail: cheryl.brown@collegeswales.ac.uk
Telephone: +44 2920528380
Internet address: www.wfepc.com

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.12.2013