Supply Broadcast Components and Peripherals 2014 to BBC

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: Joseph Gillinder
W1A 1AA London
UNITED KINGDOM
E-mail: joseph.gillinder@bbc.co.uk

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/

Electronic access to information: https://bbc.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://bbc.bravosolution.co.uk

Tenders or requests to participate must be sent to: BBC
Internet address: https://bbc.bravosolution.co.uk

Body governed by public law

Other: Broadcasting

The contracting authority is purchasing on behalf of other contracting authorities: no

Broadcast Components and Peripherals 2014.

Supplies
Purchase
Main site or location of works, place of delivery or of performance: BBC sites across the United Kingdom — please refer to a full list of relevant sites contained within the PQQ document.
NUTS code

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 5 000 000 GBP

The BBC is seeking to establish a set of Framework Agreements for supply and delivery of an extensive range of Broadcast Components and Peripherals. Products must be compatible with existing systems and technical standards within the BBC and should reflect the needs of the BBC to align itself with the latest technology.
The product range will reflect the operational needs of the BBC during the lifetime of the contract and must be dynamically managed to reflect changing technologies employed within the Broadcast environment.
The BBC requires tenderers to demonstrate that all products are generally available from stock, supported by appropriate inventory levels. Tenderers must have proven experience of dealing with large multi-site organisations. A range of rapid delivery solutions will be required to all BBC premises to include next day delivery as a standard offering.
Tenderers must demonstrate the ability to offer comprehensive technical support across the full of product range, which will include applications advice specific to broadcast environments.
An essential requirement of the Framework Agreements is that the successful Tenderer(s) will operate an electronic catalogue, electronic processing and electronic invoicing. Tenderers should be aware that the nature of the Purchase Orders will be of a high volume with low values and multiple lines. Delivery will be across a wide geographical distribution.

32000000, 39151100, 31224400, 32332300, 32342450, 44320000, 30237280, 44523200, 32562000, 44523300, 44300000, 30237260, 38410000,31682220, 32331500, 44619100, 32350000, 31224300, 33121400

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Options: yes
Description of these options: The BBC may at its sole discretion extend the framework Agreements on up to 2 occasions by up to 12 months on each occasion.

Including but not limited to a range of MUSA, BNC, Triax, RF and video connectors to be used within a broadcast environment.

32000000, 32350000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Including but not limited to a variety of triaxial camera; coaxial; audio; video; data; ethernet cables; power for use within a range of environments, such as OBs, Studios etc and uses, such as SDI and HDTV.

32000000, 30237280

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Including but not limited to a range of connectors such as XLR; MIL; and DIN Multipin; adapters; connection blocks; and jack plugs. Multi rowed A / B Gauge and Bantam jack-fields and a wide variety of panels including termination and patch.

32000000, 31224300

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Including but not limited to a range of camera, audio cable leads and multi-ways, power cables, data cables, audio and video patch-cords suitable for a range of uses in within the broadcast environment.

32000000, 44320000, 32562000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Variety of cable assembly options including but not limited to trunking, drums, clips, mats through to tools such as cable strippers and tape. Required for both indoor and outdoor use.

32000000, 31224400

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Range of different size heavy and lightweight cases including but not limited to flight cases, containers and bags for storage and transporting equipment and racking.

32000000, 44619100

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Including but not limited to ranges of standard and customised flat packed and pre-assembled rack frames, units and accessories such as rack slides and fans for use in a variety of broadcast environments.
For, a range of standard and customised mounting for audio and visual equipment such as, but not limited to, loudspeakers and televisions in a variety of settings such as wall, ceiling and desktop.

32000000, 39151100, 44523200, 44523300, 30237260

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Including but not limited to passive and active systems suitable for quality monitoring, communication systems, fold-back and PA. Indoor and outdoor use.

32000000, 38410000, 33121400

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

A range of equipment of broadcast quality.

32000000, 31682220

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Range of communications recording equipment including telephonic recorders and interview equipment.

32000000, 32332300, 32331500, 32342450

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Guarantees may be required.

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions – How to Express Interest in this Tender:

1. You should first go to the BravoSolution eTendering portal at the following link: https://bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below:
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue — Enter your correct business and user details — Note the username you chose and click Save when complete — You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.
3. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.

4. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.n submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.
Minimum level(s) of standards possibly required: Please refer to Section C4 of the PQQ Document.

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.
Minimum level(s) of standards possibly required:
Please refer to Section C4 of the PQQ document.

Restricted

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Simplified PQQ document.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: yes
Additional information about electronic auction: The BBC may carry out a Reverse Electronic Auction if appropriate.

PROC/2014/67/JG

no

13.11.2014 – 17:00

English.

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

14.10.2014