Supply Building Materials – Electrical

Supply Building Materials – Electrical

The tender is a requirement for the provision of Building Materials – Electrical on behalf of North Hertfordshire Homes who purchase electrical components in connection with New Property Build, Property Maintenance and Property Renovation.

United Kingdom-Letchworth Garden City: Building materials

2014/S 076-131354

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Hertfordshire Homes
Rowan House, Avenue One
Contact point(s): Procurement & Partnership Manager
For the attention of: Simon Callier
SG6 2WW Letchworth Garden City
UNITED KINGDOM
Telephone: +44 1462704100
E-mail: simon.callier@nhh.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Building materials (electrical).
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Building materials. The tender is a requirement for the provision of Building Materials – Electrical on behalf of North Hertfordshire Homes who purchase electrical components in connection with New Property Build, Property Maintenance and Property Renovation.
II.1.6)Common procurement vocabulary (CPV)

44111000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contract covers all of NHH’s requirements for the provision of Building Materials – in connection with New Property Build, Property Maintenance and Property Renovation for an intial two (2) years, extendable for a further two (2) years dependant on supplier performance.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All contract or agreements between NHH and any successful supplier will be governed solely by the NHH contract or agreement, therefore any potential supplier must be willing to accept and sign to the effect that the NHH contract or agreement is final and binding in the supply of goods under this ITT.
All prices within the agreement will be fixed for the duration of the initial two (2) year term of the agreement. If the agreement is award for a further two (2) year period, then a Consumer Price Index (CPI) increase may be invoked. Prices will then be fixed for the balance of the additional two (2) term.
NHH estimate that it’s spend on Building Materials (Electrical) over the past 12 months was 120 000,00 GBP, therefore the potential value of the contract may be up to 480 000,00 GBP if the supplier is awarded the contract for the full period of 4 years.
The need for Building Materials (Electrical) will vary over time and is difficult to estimate the potential volume of products that will be required; NHH cannot guarantee what financial amount will be spent during the term of the agreement.
The successful Supplier(s) will therefore need to have the capacity to accommodate varying demand patterns and a clear commitment to work with NHH over the full contract period to ensure maximum product availability.
NHH reserves the right to purchase from more than one supplier of Building Materials (Electrical) during the period of this agreement.
The Supplier will be responsible for managing the availability and supply of products to meet NHH requirements and ensure delivery of all orders within 24 hours of order receipt.
All products should be priced to include the charge for delivery to NHH within 24 hours without any minimum order quantity in terms of value or volume.
In the event of a supplier being awarded a contract, it is the Suppliers responsibility to ensure that there is no conflict of interest between the Supplier and NHH.
It should be noted that product quote matrix is not an exhaustive list of products that will be required, but provides an overview of the frequently used products as required by NHH.
NHH has a requirement to purchase many other types of Electrical products, therefore Suppliers should as part of their response to the ITT include the percentage discount off the standard catalogue list price for all products within the product catalogue.
Please indicate the % discount off Catalogue List Price (top of page 14) for all products not listed in the Quote Matrix on Page 14.
All products supplied to NHH must be must comply with the Electrical Equipment (Safety) Regulations 1994 and bear European Conformity (CE) marking, a CE mark is a manufacturer’s claim that its product meets specified essential safety requirements set out in relevant European directives.
All electrical equipment must be:
a. Safe – there should be minimum risk that the electrical equipment will cause death or personal injury to any person or domestic animal, or damage to property.
b. Constructed in accordance with good engineering practice in relation to safety matters.
c. Designed and constructed to ensure that it protects against electric shock through protective earthing, double insulation or equivalent.
d. Designed and constructed to conform with the principal elements of the safety objectives, which are in Schedule 3 of the regulations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.5.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://supplyhertfordshire.g2b.info/tenders/UK-UK-Letchworth-Garden-City:-Building-materials./S23926YW34.

To respond to this opportunity, please click here: https://supplyhertfordshire.g2b.info/respond/S23926YW34.

GO Reference: GO-2014414-PRO-5604335.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.4.2014