Supply of Building Materials to Falkirk Council

Supply of Building Materials to Falkirk Council

Framework agreement for the supply and delivery of building materials to the Falkirk district area.

United Kingdom-Falkirk: Building materials

2014/S 227-400531

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Falkirk Council
Municipal Buildings, West Bridge Street
Contact point(s): Procurement and Resources; Procurement
FK1 5RS Falkirk
UNITED KINGDOM
Telephone: +44 1324506566
E-mail: purchasing@falkirk.gov.uk

Internet address(es):

General address of the contracting authority: http://www.falkirk.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184

Electronic access to information: via the Public Contracts Scotland Portal Postbox
Electronic submission of tenders and requests to participate: via the Public Contracts Scotland Portal Postbox

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for the supply and delivery of building materials to the Falkirk district area.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: 3 year framework with 12 month optional extension.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Falkirk Council is seeking expressions of interest and PQQ completion from suitably experienced competent Contractors, tendering for the Framework agreement for the Supply and Delivery of Building Materials to various locations within the Falkirk Council area.
It is intended that the contract will commence from 1.7.2015 and will run for 3 years to 30.6.2018 with the option to extend up to a further 12 months and with an overall estimated value of GBP 16 000 000 for the full period, inclusive of optional extension.
No more than 8 providers per Lot as a result of ranking and due diligence exercises of PQQ submissions will be taken through to the Invitation to Tender stage.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=327838

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

44111000, 03419100, 39715000, 39715300, 44115200, 44115210, 44411200, 44800000, 44810000, 44812200, 44812210, 39341000, 44221111,44221000, 44521110, 44316000, 43830000, 44112500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 16 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year framework with optional 12 month extension.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Supply and Delivery of Timber Materials including Wet Wall Boarding

1)Short description

Typical materials required include but are not limited to:
Sawn or Dressed White and Red Pine,
Plywood (group 2 and group 4),
Hardwood / Meranti (sorted and unsorted),
Internal / External and Fire Rated Doors,
Roofing Timber (Counterbattens, Sarking, Tilting Fillet),
Flooring,
Wet Wall Boarding,
Fencing.

2)Common procurement vocabulary (CPV)

03419000, 03419100, 44232000

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: Lot 10 Supply and Delivery of Power Tools and Equipment, including HAVS Test, PAT Test and Repair

1)Short description

Typical materials required include but are not limited to:
Power Chisel, Drill, Driver Grinder, Planer, Sander, Saw,
Power Tool Blades, Drill Bits, Cutting Discs,
Power Tool Chargers, Battery Packs and Accessories,
Annual Hand Arm Vibration Syndrome (HAVS) Test and (Portable Appliance Testing) PAT Test,
Repair and Maintenance of Power Tools and Equipment.

2)Common procurement vocabulary (CPV)

43830000

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Supply and Delivery of General Building Materials

1)Short description

Typical materials required include but are not limited to:
Wet Trades / General Building Materials,
Bricks, Blocks,
Powders, Cements, Bonding and Fastset,
Wallboard and Plasterboard,
Aggregates,
Edging and Slabs,
Roughcasting and Render Systems,
Damp Proofing, Insulation.

2)Common procurement vocabulary (CPV)

44111000

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Supply and Delivery of Plumbing Materials including Baths, Showers and WCs

1)Short description

Typical materials required include but are not limited to:
Solder and Compression fittings,
Internal and External Plastic Pipe and fittings,
Baths, Sinks, Basins, Taps and fittings,
Showers and Shower fittings,
WCs and WC fittings,
Water Storage,
Copper and Lead Pipe,
Cast Iron fittings,
Plumbing sundries.

2)Common procurement vocabulary (CPV)

39715300, 44115200, 44115210

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Supply and Delivery of Reinforced Acrylic Baths and Accessories

1)Short description

Typical materials required include but are not limited to:
Acrylic Baths with Resin Reinforcement,
Bath Panels.

2)Common procurement vocabulary (CPV)

44411200

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Supply and Delivery of Paint and Paint Sundries

1)Short description

Typical materials required include but are not limited to:
Water based Emulsion and Gloss Paints,
Solvent based Gloss Paints,
Primers, Undercoat and Masonry Paints,
Anti-Mould, Anti-Vandal Paints / Solutions,
Fillers, Sealants, White Spirits,
Wood Stains and Varnishes,
Brushes, Roller Frames, Roller Sleeves, Roller Trays,
Dust Sheets, Decorating Tools.

2)Common procurement vocabulary (CPV)

44800000, 44810000, 44812200, 44812210, 44812400

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Supply and Delivery of Gas Spares

1)Short description

Typical requirements required include but are not limited to:
Gas Valves, Pumps and Expansion Vessels,
Programmers / Clocks,
Printed Circuit Boards, Pressure Switches,
Leak Protection and Sundries,
Supply, Delivery / Collection within SLA time-scales.

2)Common procurement vocabulary (CPV)

44620000, 44621221

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Supply and Delivery of Single Glazed Sheet Materials

1)Short description

Typical materials required include but are not limited to:
Single Glazed Sheets, 4 mm/6 mm, Clear,
Single Glazed Sheets, 4 mm/6 mm, Obscure,
Single Glazed Sheets, 4 mm/6 mm, Toughened, Clear,
Single Glazed Sheets, 4 mm/6 mm, Toughened, Obscure,
Single Glazed Sheets, Laminate,
Glazing Sundries.

2)Common procurement vocabulary (CPV)

44000000, 44190000

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: Supply and Delivery of Double Glazed Units

1)Short description

Typical materials required include but are not limited to:
Double Glazed, Gas Filled Sealed Units (90 % Argon, 10 % Air), 4 mm thick clear/patterned float glass,
Double Glazed, Gas Filled Sealed Units (90 % Argon, 10 % Air), 6.4 mm thick laminate glass,
Double Glazed, Gas Filled Sealed Units (90 % Argon, 10 % Air), 4 mm Toughened Planibel A,
Double Glazed, Gas Filled Sealed Units (90 % Argon, 10 % Air), 4 mm Toughened Planibel A, Obscure,
Double Glazed, Gas Filled Sealed Units (90 % Argon, 10 % Air), 6.4 mm Laminated K.

2)Common procurement vocabulary (CPV)

44221111

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Supply and Delivery of Specialist Door and Window Mechanisms

1)Short description

Typical materials required include but are not limited to:
Tilt and Turn Window Gearing, including:
— Face plate, rear drive track and cover plate, cold rolled mild steel conforming to DIN 1624, complying with dimensional standard DIN 1544,
— Locking cams, Machine steel conforming to DIN 1651, complying with the dimensional standard DIN 1544,
— Lockcase, Mushrooms and Striker plates, Zinc die-cast from Zamac Z410 complying with DIN 1743,
— Spindle follower, die-cast from sintered powder steel D30 in accordance with DIN 30910 parts 4 – 6,
— Drive Strips for Corner Elements and Centre Locks, Austenitic Stainless Steel conforming to DIN 17224,
— Protective coating, Zinc plated / silver passivated / wax coated finish, Tested in accordance with ISO9227:1990, BS7479:1991 and DIN 50021/SS and subsequent amendments, for 360 hours in a salt spray environment.
Window Hinges, side hung, conforms to BS EN 1935:2002 and subsequent amendments
Door / Window Seals, seals gaps 4.5 mm – 8 mm, with life time guarantee, conforms to BS 12365-12003 and subsequent amendments
Cockspur Window Handles, manufactured from zinc alloy to ZL3 and pre-treated and coated in accordance with BS 6496:1984 and subsequent amendments. Salt spray tested for 500 hours.

2)Common procurement vocabulary (CPV)

44316000, 44221000

3)Quantity or scope

Will be detailed in the Stage 2 ITT Schedule.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see attached Pre-Qualification Questionnaire documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see attached Pre-Qualification Questionnaire documentation.
Minimum level(s) of standards possibly required: Please see attached Pre-Qualification Questionnaire documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see attached Pre-Qualification Questionnaire documentation.
Minimum level(s) of standards possibly required:
Please see attached Pre-Qualification Questionnaire documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: Maximum number of suppliers per Lot following PQQ evaluation, to be invited to Tender: 8
Maximum 6 suppliers per Lot to be awarded onto framework.
Please see attached Pre-Qualification Questionnaire Documentations.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

C/N: CNS/106/15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 70-120113 of 9.4.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2015 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Falkirk Council is seeking expressions of interest and PQQ completion from suitably experienced competent Contractors, tendering for the Framework agreement for the Supply and Delivery of Building Materials to various locations within the Falkirk Council area.
It is intended that the contract will commence from 1.7.2015 and will run for 3 years to 30.6.2018 with the option to extend up to a further 12 months and with an overall estimated value of GBP 16 000 000 for the full period, inclusive of optional extension.
To progress to the Invitation to Tender stage, a supplier needs to Pass all ‘Pass/Fail’ questions and achieve a minimum score of 50 %. In the event that a suitable number of prospective bidders do not achieve the original 50 % pass mark, the Authority may vary this minimum score accordingly.
No more than 8 providers per Lot as a result of ranking and due diligence exercises of PQQ submissions will be taken through to the Invitation to Tender stage (SC Ref:327838).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.11.2014