Supply of Chilled and Frozen Food to Kirklees Council

Supply of Chilled and Frozen Food to Kirklees Council

Tenders are invited by the Council of the borough of Kirklees from suppliers with relevant experience and ability to demonstrate sufficient capacity for the supply and delivery of Chilled and Frozen Food to schools and a number of commercial businesses.

United Kingdom-Huddersfield: Food, beverages, tobacco and related products

2014/S 192-338630

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Kirklees, Physical Resources and Procurement
Civic Centre III, Market Street
For the attention of: Kath Simpson
HD1 2EY Huddersfield
UNITED KINGDOM
Telephone: +44 1484221000
E-mail: kath.simpson@kirklees.gov.uk

Internet address(es):

General address of the contracting authority: https://kirklees.gov.uk

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://yortender.co.uk/procontract/supplier/nsf

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Chilled and Frozen Food.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Food, beverages, tobacco and related products. Miscellaneous food products and dried goods. Frozen fish, fish fillets and other fish meat. Frozen fish. Frozen potatoes. Frozen vegetables. Meat. Meat products. Bread. Ice cream and similar products. Tenders are invited by the Council of the borough of Kirklees (the ‘Council’) from suppliers with relevant experience and ability to demonstrate sufficient capacity for the supply and delivery of Chilled and Frozen Food to schools and a number of commercial businesses.

II.1.6)Common procurement vocabulary (CPV)

15000000, 15890000, 15220000, 15221000, 15311000, 15331170, 15110000, 15130000, 15811100, 15555000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 355 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract period for up to 24 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting Authority reserves the right to acquire parent or ultimate holding guarantees.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment to be made in accordance with clause 9 of the Conditions of Contract contained within the tender documents, including payment within 30 days of a valid invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 23-25 of the Public Contracts Regulations 2006 and as set out in the Tender Document and Business Questionnaire available from the address as set out in Section 1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Business Questionnaire Requirements: Section B Financial Information: Turnover equal to or greater than 2 times the Annual Estimated Value = Pass. Turnover less than 2 times Annual Estimated Value = Exclude. In addition, the Council reserves the right to carry out additional financial vetting. If this additional vetting leads the Council, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the Applicant’s ability to properly perform the contract) that it would be inappropriate to select the Applicant on this occasion, this may result in exclusion. Section D — Insurance: Failure to indicate ‘Yes’ to D1 (against each of the types of insurance) in the event the Company’s insurances do not meet the Council’s minimum requirements will result in exclusion. Section E — Technical Capacity and Resources including References: Responses to E1 and E2 will each be scored: 3 or more relevant examples (matching client requirement) = 5. 2 relevant examples (matching client requirement) = 3. 1 relevant example (matching client requirement) = 1. Poor examples or no relevant examples provided = 0. Responses to E3 will be scored: E3 Each reference is worth up to 5 marks. If the Council receives no references, a total score of 0 will be given. Good reference = 5. Satisfactory reference = 3. Poor reference = 1. E4 — No penalties, damages, terminations, non-renewals or withdrawals = 5. Penalties, damages, terminations, non-renewals or withdrawals applied with satisfactory explanation = 3. Penalties, damages, terminations, non-renewals or withdrawals applied without satisfactory explanation = 1. E5 More than adequate capacity = 5 . Adequate capacity = 3. Inadequate capacity = 1.E6 — No, or Yes with adequate explanation = 5. Yes with inadequate or no explanation = 1. E7 — More than adequate certification = 5. Adequate certification = 3. Inadequate or no certification = 1. E8 — Adequate procedures including ISO Quality Certification or certification to equivalent EU standard = 5. Adequate procedures but no ISO or EU equivalent Quality Certification = 3. Inadequate procedures = 1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Tender Document and Business Questionnaire available from the address as set out in section 1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

KMCPRP-040

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 Years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=110028704

GO Reference: GO-2014102-PRO-6059098.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2014