Supply Chilled Prepared Sandwiches

The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): PCF National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): PCF National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): PCF National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Tenders or requests to participate must be sent to: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): PCF National Procurement
For the attention of: Loraine Hartley
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312756366
E-mail: loraine.hartley@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Body governed by public law

Health

The contracting authority is purchasing on behalf of other contracting authorities: yes

City of Edinburgh Council

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisation established pursuant to the NHS (Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

 

Chilled Prepared Sandwiches.

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Boards and/or the authority, The City of Edinburgh Council.

NUTS code UKM

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 11

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

This Framework is for a range of Chilled Prepared Sandwiches.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2649 under PQQs Open to All Suppliers or ITTs Open to All Suppliers as appropriate. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ/ITT it will move to your My PQQs/My ITTs area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

15811511, 15811500

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

Identified volumes included in the ITT are based on historical usage. These are indicative of future requirements and will be split into lots (11) based on NHS Operated facilities within 10 Health Board areas and 1 council area The City of Edinburgh. Scope is the supply of Chilled Prepared Sandwiches, rolls etc. to be used within all healthcare environments available to all entities pursuant to the National Health Service (Scotland) Act 1978, i.e. all NHS Scotland Health Boards, Special Health Boards and the city Of Edinburgh Council the Authority together with independent contractors to NHS Scotland such as dentists, general medical practitioners, pharmacists, opticians etc.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Options: no

This contract is subject to renewal: no

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

Single Supplier Framework.

15811511, 15811500

Chilled Prepared Sandwiches, quantities are based on historical usage and contained within the ITT.
Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

Starting 1.12.2014. Completion 30.11.2018

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

Minimum level(s) of standards possibly required:
1)A copy of a valid certificate issued within the last 12 months, certified by a UKAS accredited Certification Body confirming that the economic operators holds a relevant certificate to one of the following standards as applicable:
BRC Global Standard for Food Safety (Issue 6).
BRC Global Standard for Storage and Distribution (Issue 2).
STS Code of Practice for Suppliers to the Public Sector (Version 8).
SALSA (small and micro suppliers only).
Certification to any of the above standards must be maintained by suppliers at all times during the Framework agreement.
Our Supplier Assessment Agents, STS, will facilitate the management of certification standards on behalf of NHS.
2) A list of all refridgerated vehicles which the economic operator proposes will be used for the transport and delivery of all chilled prepared products under the contract with temperature readings in respect of all vehicles.
3) A copy of full Supply Chain and traceability documentation from the raw to finished Product.

Open

Lowest price

An electronic auction will be used: no

NP777/14

18.9.2014 – 10:00

English.

Date: 18.9.2014 – 10:00

Place:

Gyle Square, South Gyle Crescent, Edinburgh.

 

The contract will be made available to all entites pursuant to the National Health Service (Scotland) Act 1978,i.e. all NHS Scotland Health Boards,Special Health Boards and the Authority, and The City of Edinburgh Council together with independent contractors to NHS Scotland such as dentists, general medical practitioners, pharmacists, opticians etc. It is proposed that the number of participants awarded to the framework will be up to Eleven (11) One per each Lot.
Collaborative arrangements:
Selected Organisations.
Golden Jubilee Hospital (National Waiting Times Centre Board), NHS 24, NHS Borders, NHS Dumfries and Galloway, NHS Education for Scotland, NHS Fife, NHS Grampian, NHS Greater Glasgow and Clyde, NHS Health Scotland, NHS Highland, NHS Lanarkshire, NHS Lothian, NHS Quality Improvement Scotland, NHS Tayside, Scottish Ambulance Service,The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services), The State Hospital for Scotland, the City of Edinburgh Council.
(SC Ref:313344)

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information,a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days(or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request,but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012,such economic operator is advised to promptly seek independent legal advice.

29.7.2014