Supply of Cleaning Materials and Paper Related Products

Supply of Cleaning Materials and Paper Related Products

LCC is inviting tenders on the terms set out in this ITT for the supply and delivery of Cleaning Materials and Chemicals (Lot 1), Bulk: Materials (Lot 2), Bulk: Paper (Lot 3). A Supplier (or Suppliers) will be awarded a framework contract for one, two or three lots specified above.

United Kingdom-Preston: Cleaning products

2014/S 014-020315

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancashire County Council
County Hall, Preston, PR1 0LD
Contact point(s): www.lancashire.gov.uk/tendering
For the attention of: Andrew Patten
PR1 0LD Preston
UNITED KINGDOM
E-mail: lpcoe.contractscorporate@oneconnectlimited.co.uk

Internet address(es):

General address of the contracting authority: http://www.lancashire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See tender documents.

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CORP — Supply of Cleaning Materials and Paper Related Products (2014).
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UKD43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

LCC is inviting tenders on the terms set out in this ITT for the supply and delivery of Cleaning Materials and Chemicals (Lot 1), Bulk: Materials (Lot 2), Bulk: Paper (Lot 3). A Supplier (or Suppliers) will be awarded a framework contract for one, two or three lots specified above. Suppliers applying for Lot 1 must complete Sections A – I. Suppliers applying for Lot 2 and/or Lot 3 must complete Sections A – H and Section J. Suppliers applying for all lots (Lot 1, Lot 2 and Lot 3) must complete all sections in Schedule Two: Proposal Requirements (Sections A – J). One Connect Limited (OCL) will host a supplier information day for this tender on Friday 31.1.2014 at County Hall, Fishergate, Preston. Presentations will commence at 14:30. Attendees should arrive from 14:00 in preparation and report to Pitt Street Reception. Parking on site is unfortunately not available. The nearest public car park is a ten minute maximum walk away at the Fishergate shopping centre. Refreshments will be provided but not lunch. It is strongly recommended that you attend the information day which is expected to last two to three hours, even if you have previously tendered for a Council contract. Presentations will be given on submitting tender returns via the e-tendering system, the procurement process and the ITT document. Attendees would benefit from having read the tender documentation in advance, and will have the opportunity to ask any questions they may have. After the supplier information day, any/all queries/questions must be submitted via the e-tendering system. If you wish to attend the supplier information day please confirm this in writing by sending your e-mail to the Lead Procurement Officer – Andrew Patten (e-mail: andrew.patten@oneconnectlimited.co.uk) with the names of individuals planning to attend, the organisation’s name and contact details by 12:00, Thursday 30.1.2014. A maximum of five attendees from a single organisation are permitted to attend the event due to the room capacity restrictions. If you do not wish or are unable to attend the supplier information day, please refer to Section 14 of the ITT – Procedure For Dealing With Tender Queries if you have any queries about the tender or tender process.

II.1.6)Common procurement vocabulary (CPV)

39830000, 39800000, 39525800, 33761000, 33763000, 33760000, 39832000, 39831210, 39224300

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The same contract term will apply in respect of each lot, commencing on or after 1.6.2014. Suppliers awarded these contracts must be fully operational by the contract start date. Prior to expiry of the initial 24 month contract term the service will be reviewed and the framework period may be extended beyond the initial term for any number of agreed periods to a maximum of a further 24 months subject to the agreement of both parties and contractual performance. Estimated value of the framework is approximately 400 000 GBP per annum. Total of value of supplies through framework could rise dependant on its use by beneficiary organisations.
II.2.2)Information about options

Options: yes
Description of these options: The same contract term will apply in respect of each lot, commencing on or after 1.6.2014. Suppliers awarded these contracts must be fully operational by the contract start date. Prior to expiry of the initial 24 month contract term the service will be reviewed and the framework period may be extended beyond the initial term for any number of agreed periods to a maximum of a further 24 months subject to the agreement of both parties and contractual performance.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Cleaning Materials and Chemicals (Lot 1)

1)Short description
2)Common procurement vocabulary (CPV)

39830000, 39800000, 39525800, 33761000, 33763000, 33760000, 39832000, 39831210, 39224300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Bulk: Materials (Lot 2)

1)Short description
2)Common procurement vocabulary (CPV)

39830000, 39800000, 39525800, 33761000, 33763000, 33760000, 39832000, 39831210, 39224300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Bulk: Paper (Lot 3)

1)Short description
2)Common procurement vocabulary (CPV)

39830000, 39800000, 39525800, 33761000, 33763000, 33760000, 39832000, 39831210, 39224300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
Minimum level(s) of standards possibly required: Please see tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
Minimum level(s) of standards possibly required:
Please see tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AP/CORP/OCL/14/004
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2012/S 187-307600 of 28.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 28.2.2014

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This contract will be awarded for a period of 2 years with an option to extend for a further 2 years. The tender documents are available on Lancashire County Council’s electronic tendering site www.lancashire.gov.uk/tendering Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge. The contract covers the administrative County of Lancashire; however, where a successful bidder’s capacity and capability permits, the agreement will be open to other Public sector bodies, who may wish to access the provision. The list of possible Local authorities, police, emergency services and NHS bodies that are eligible to join the contract are listed in the following websites:

Central Government Departments and their Agencies.
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

UK Local Authorities, colleges, academies, higher education establishments (including universities) and schools;
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Fire and rescue service;
http://www.direct.gov.uk/en/Diol1/DoItOnline/DG_10027464

Police;
http://www.homeoffice.gov.uk/police/

NHS;
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Access to this agreement will be under the terms agreed with LCC.
LCC will expect a successful tenderer, when approached, to be willing to contract with other UK Public Sector Bodies for the works outlined herein, at the prices agreed as a result of this tender process.
Any such contract entered into between one or more of the successful tenderers and another UK Public Sector Body will be wholly independent of the both the contract and relationship between the successful tenderer and LCC, and will be entered into by the successful tenderer without any reliance on any representations made by LCC.
For the avoidance of doubt, where contracts are entered into with any third party other than LCC, LCC accepts no liability for the act or omissions of that third party with the exception of personal injury, death or fraud where such is either directly or indirectly caused as a result of LCC’s act or omission.
A tenderer’s capacity and capability, or even unwillingness to contract with other UK Public Sector Bodies as described above will NOT affect or be considered as part of the scoring of a tenderer’s submission.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2014