Supply of Clothing and Equipment for Detainees and Victims Of Crime

Supply of Clothing and Equipment for Detainees and Victims Of Crime

The South-west Police Procurement Department (SwPPD) invites tenders for the supply of clothing, footwear, cell bedding and toiletry products for detainees and victim of crime.

United Kingdom-Dorchester: Clothing, footwear, luggage articles and accessories

2014/S 176-310405

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chief Constable for Devon and Cornwall Police
FAO: Hannah Whiting
c/o Dorset Police Headquarters, Winfrith
For the attention of: Hannah Whiting
DT2 8DZ Dorchester
UNITED KINGDOM
Telephone: +44 1305223416
E-mail: hannah.whiting@devonandcornwall.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.devon-cornwall.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30310

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=9576&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=9576&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Supply of Clothing and Equipment for Detainees and Victims Of Crime.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 51

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The South-west Police Procurement Department (SwPPD) invites tenders for the supply of clothing, footwear, cell bedding and toiletry products for detainees and victim of crime.
Whilst in custody a detainee may be issued with various items. The Recovery Suites and Sexual Assault Referral Centre (SARC) also issue victims of crime various items. These vary from Force to Force.

II.1.6)Common procurement vocabulary (CPV)

180000003300000039000000391431123951612039511100184100001880000039514100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As defined within the Tender Documentation.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Consumable items

1)Short description

This Lot includes the provision of the following items:
— Foam Slippers,
— Plimsolls,
— Shower Mules,
— Toiletry Products (includes Razors, Shaving Cream, Combs, Pre-Pasted Toothbrushes, Individual Soap, Shampoo/Shower Gel, Tampons, Sanitary Towels & Individual Toiletry Kits).

2)Common procurement vocabulary (CPV)

180000003300000018800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Bedding

1)Short description

This Lot includes the provision of the following items:
— Cell Mattresses,
— Pillows.

2)Common procurement vocabulary (CPV)

390000003914311239516120

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Special risk clothing

1)Short description

This Lot includes the provision of the following items:
— Special Risk Clothing (Tops),
— Special Risk Clothing (Shorts).

2)Common procurement vocabulary (CPV)

1841000018000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Blankets

1)Short description

This Lot includes the provision of the following items:
— Custody Blankets,
— Special Risk Blankets.

2)Common procurement vocabulary (CPV)

3951110039000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Clothing and Towels

1)Short description

This Lot includes the provision of the following items:
— Jogging Tops,
— Jogging Bottoms,
— T-Shirts,
— Female Fabric Briefs,
— Male Fabric Boxer Shorts,
— Two Piece Paper Suits,
— Paper Briefs,
— Hand Towels,
— Bath Towels.

2)Common procurement vocabulary (CPV)

180000003900000039514100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined within the Tender Documentation and accompanying Terms and Conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

77F

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 90-156651 of 10.5.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

As part of the Procurement Process the SwPPD will be holding an Open Day to allow any Suppliers who are interested in Tendering for this Contract, the opportunity to view the products that are currently used under the existing Contract. This event will be held at Dorset Police Headquarters, Winfrith, Dorchester, Dorset DT2 8DZ on Wednesday 24th September. Any Suppliers who wish to attend must contact the Procurement Representative detailed in this notice and at paragraph 2.1.8 of the Tender Document in order to arrange a convenient appointment time to view the samples.

As stated above, this event is to allow Suppliers the opportunity to view products that are currently being used, it is not for the purposes of asking questions about the Tender Documentation. Should suppliers have any queries in relation to the Tender Documentation these need to be submitted formally via the E-Tendering system in order that we able to manage and maintain a fair, open and transparent procurement process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.9.2014